Office Assistant in Hayward (hayward / castro valley)

Administrative Assistant for Accounting & Financial Advisory Firm About the Role I am seeking a proactive and detail-oriented assistant to support my accounting and financial advising business. This role will be a key part of keeping day-to-day operations organized and running smoothly. Responsibilities Respond to client emails and phone inquiries in a professional, timely manner Organize and manage email inboxes, calendars, and schedules Coordinate and set appointments with clients Assist with basic office tasks and administrative support Prepare bookkeeping records and organize financial documents Develop and refine procedures for recurring tasks to improve efficiency What I’m Looking For Someone reliable, organized, and detail-driven Strong communication skills, both written and verbal Ability to take initiative and work independently Comfort with email management, scheduling tools, and basic bookkeeping software A problem-solver who can create structure and suggest improvements to processes Why This Role? You’ll work directly with the business owner and gain hands-on experience in the accounting and financial services industry. This is an opportunity to take ownership of important tasks and help shape how the back-office runs. Details Part-time. Schedule is flexible Hybrid option available(in-office during training period) Competitive pay based on experience

Sales & Account Manager / Office Coordinator East Coast Embroidery – East Providence, RI We’re looking for a motivated, people-focused team member to take on a hybrid role combining inside sales, account management, and office coordination. This position is ideal for someone who enjoys building customer relationships while keeping operations running smoothly behind the scenes. Responsibilities: • Serve as the first point of contact for new and returning customers (phone, email, and walk-ins) • Manage customer accounts: provide quotes, follow up on leads, and oversee repeat orders • Guide embroidery and screen-printing jobs from start to finish, coordinating with production and vendors • Supervise and delegate tasks to our Virtual Assistant (VA) to ensure efficiency and accuracy • Create and process invoices, payments, and deposits in QuickBooks • Handle light bookkeeping including reconciliations and expense tracking • Coordinate shipping/receiving (UPS/FedEx/USPS) and order fulfillment as needed • Maintain organized office workflows to support both sales and production teams Qualifications: • Proven sales or account management experience with strong communication skills • Ability to build relationships and close repeat business • Experience with QuickBooks or other accounting software preferred • Strong organizational and multitasking abilities • Prior experience managing people or delegating tasks is a plus • Comfortable learning new systems (CRM, shipping software, etc.) Details: • Up to 35 hours per week • On-site position at our East Providence location • Compensation based on experience, with growth potential If you’re driven by sales, thrive on building customer relationships, and can keep an office organized while managing moving parts, we’d love to hear from you.

Join the vibrant team at Trini Salon located in the heart of Brickell Ave, Miami. We offer luxurious beauty and wellness services in a welcoming environment, catering to our diverse clientele with top-notch treatments and exceptional customer service. Seeking a bilingual (English/Spanish) Front Desk Administrator with Sales Skills to join our team. Responsibilities include managing appointments, greeting clients, promoting products/services, and ensuring a seamless client experience. Previous customer service/sales experience preferred. If you're passionate about beauty and wellness and thrive in a fast-paced environment, apply now! https://www.trinisalons.com/ Working hours are based on two shifts and to be Available on Weekends.

BUSY Real estate services office is looking for an office administrator. Must have experience with: Real estate management offices Must have experience and be proficient in using CRMs Payroll experience a plus QuickBooks Responsibilities include: Answering phones, onboarding and routing new clients/leads, back office management of rental properties, sending out 1099 contractor compensation, QuickBooks. Upside in closing leads that come in if interested.

Growing Insurance General Agency is seeking a person with an excellent work rhythm, committed, responsible, quick learner, adaptable, and capable of embracing change, who can supervise a work team. The individual will be required to request reports, discuss results, and present improvement proposals to senior management. We require a patient, proactive person with a service-oriented attitude, strong oral expressiveness in Spanish, ease of communication, ability to resolve problems and various work situations, motivate and manage work teams, as well as lead a large number of personnel (more than 50 people). Office work. On-site. 40 hours per week or more. Monday to Friday, alternate Saturdays, except during peak seasons. Paid vacations after 1 year of continuous work. Experience Personnel management Skills Proficiency in Office suite (PowerPoint, Word, etc.; Excel is required). Knowledge of Dropbox and English language would be a plus. Job Type: Full-time Ability to Commute: Miami, FL 33186: Must be able to commute to work without issues or plan to relocate before starting work (Required) Work Location: In person Job Type: Full-time Pay: $14.00 - $18.00 per hour Expected hours: No less than 40 per week Ability to Commute: Miami, FL 33186 (Required) Ability to Relocate: Miami, FL 33186: Relocate before starting work (Required) Work Location: In person

Hiring for a Professional Office Administrative Position. REQUIREMENTS: 1. 1 year of office experience and excellent computer skills. 2. Professional appearance. 3. Fluency in spoken and written English. 4. Strong multitasking ability. Before applying, ensure you meet these criteria: - Background check will be conducted; a clean record is mandatory. - Drug test required. Qualities we’re seeking: - Team player with a positive attitude. - Dependable and professional demeanor. - Fluent English speaker with proper grammar and spelling. - Proficient and quick with computers. - Strong math skills to handle proposal calculations. - Highly organized with effective multitasking abilities. - At least 1 year of administrative skills and references from previous employers. If you meet these qualifications, send your resume to: artoffice1010@gmail.com. Once we receive your resume, we’ll contact you for an interview. Do not call our office. We are a fast-growing Pest Control Company serving Florida, looking to expand our amazing office team. Our office offers a small, cool atmosphere where professionalism meets a fun, drama-free environment. Patience is key, as handling a high volume of phone calls with a smile in your voice is essential. Each call involves completing tasks from start to finish. You need to be organized, energetic, and adept at multitasking. Additionally, computer skills are crucial for preparing proposals and performing cost calculations. Experience with QuickBooks is a plus. Compensation will be determined based on experience and testing during the interview. This is a small office offering paid benefits.