Part-time Administrative Assistant (Events/Promotion) (Chevy Chase, MD)

Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®! We are looking for a full-time Office Administrator to join our HR/Administration team. As an Office Administrator, you’ll manage office supplies and inventory, provide administrative support to employees, and occasionally organize company events. Additionally, you’ll assist the People Operations Manager with clerical tasks related to basic accounting and HR, including processing invoices, maintaining company records and licensing, and supporting onboarding and offboarding processes. You’ll also handle basic IT troubleshooting, manage office budgets, and ensure office policies and procedures are kept up-to-date. As a key member of our team, you’ll contribute to a smooth, productive, and well-maintained work environment. If you thrive in a dynamic, fast-paced environment, excel in organization and multitasking, and are eager to make a substantial impact in your career, we encourage you to apply. We are located in Santa Clara, California, and are looking for local candidates only. Must be legally authorized to work in the U.S., no sponsorship will be offered. What We Do: VisitorsCoverage is an Insurtech company, located in the heart of Silicon Valley, revolutionizing the way travelers search, compare, purchase, and manage their travel insurance. Imagine a place where buying travel insurance is as easy as ordering an item from your favorite online retailer. You know exactly what the benefits are and what each word on the coverage document means, and you are able to zip through the checkout process. We are obsessed with simplifying Travel Insurance! We wake up everyday thinking of new ways to meet the same expectations that users have from their online retailers and delivery or streaming services. We are a team of people who counter the thought that insurance is boring and love the challenge of delighting our users at every step of their decision-making process. If this sounds like the perfect role and workplace for you, we encourage you to apply for this position! VisitorsCoverage is on a mission to hire only the best, and we are committed to providing exceptional employee experiences with meaningful work and true work/life balance. Requirements Required Skills: Excellent organizational and multitasking abilities, with a keen eye for detail; willing to play multiple roles. Strong interpersonal and communication skills, both written and verbal. Punctual, detail-oriented, extremely organized, and resourceful with a can-do attitude. Must possess strong computer skills and strong proficiency in office software, including Adobe, Google Docs, Sheets, and Slides (Google Workspace). Must possess basic IT skills to perform as a help desk; must be tech savvy. Experience using graphic design tools like Canva to create professional documents or presentations. General knowledge of accounting processes and functions is a plus. Familiarity with HR software systems and tools (e.g., HRIS platforms) is a plus. Ability to maintain confidentiality and handle sensitive employee information with discretion. Demonstrated ability to work both independently and as part of a team in a fast-paced environment. Key Responsibilities: Oversee day-to-day office operations, including managing supplies, equipment, and vendor relationships. Act as a point of contact for internal and external communications. Schedule meetings, coordinate calendars, and assist in organizing and planning company outings and events. Ensure office policies and procedures are up-to-date and followed; serve as the liaison between employees and HR or management regarding workplace policies. Manage office budgets, including tracking expenses and processing invoices. Identify and restock all office necessities and perishables as needed. Provide professional and friendly administrative support for employees. Manage basic errands to the bank, market, post office, mailbox, etc. Organize and tidy up files, supplies, office common areas, and kitchen. Handle all incoming and outgoing packages. Manage small personal and administrative tasks for the CEO from time-to-time. Assist HR with on-boarding and offboarding processes, including creating and deactivating emails for new hires and exiting employees. Reformat laptops and install/uninstall needed software's and apps. Resolve all basic IT-related issues for employees. Coordinate recruitment processes, including posting job openings and onboarding new employees. Support People Operations Manager with performance review processes. Organize training sessions and ensure compliance with workplace safety and training requirements. Perform clerical and administrative tasks related to accounting and human resources. Assist with any additional tasks as required by the HR or management team. Required Qualifications: 2-3 years of experience in Office Administration is required. Experience in the Human Resources field is a plus. Foundational knowledge of Accounting processes is a plus. Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field. Desired Qualifications: Knowledge of accounting principles and practices.  Knowledge of labor laws and HR best practices. Prior experience coordinating recruitment and onboarding processes. Basic understanding of IT support or troubleshooting is an advantage. Benefits 100% company paid individual medical, dental, & vision insurance coverage Pet insurance Paid parental leave 401(k) retirement plan Paid time off for annual charity or volunteer work Generous Paid time off Fitness/Wellness gym stipend Great work-life balance The pay range for this position is $28 - $35 per hour, depending on experience level.

Seeking highly motivated legal assistant to greet customers, assist with real estate transactions and estate planning in a small law firm. Dogs are present in office, so must lovd dogs. Mist have friendly demdanor and work well with others. Great benefits offered.

We are an established and growing chiropractic practice in Oldsmar, FL, looking for a dependable and detail-oriented Office Leader to join our team. In this role, you’ll work directly with the chiropractic physician to ensure the front office runs smoothly, patients feel welcomed, and all administrative and financial tasks are handled with care and accuracy. About the Role: This is more than a front desk job-you’ll be the go-to person for daily operations, patient coordination, and billing processes. You’ll serve as the bridge between the clinical and administrative sides of the practice, supporting both the physician and our patients. Key Responsibilities: Collaborate closely with the chiropractic physician to support daily operations Welcome and assist patients, schedule appointments, and manage follow-ups Answer phones and manage patient communications Verify insurance coverage and handle patient billing Manage accounts payable (AP) and accounts receivable (AR) Maintain accurate EMR records and ensure HIPAA compliance Keep the front office organized, stocked, and running efficiently Identify and suggest process improvements to enhance patient care and office flow Requirements What We’re Looking For: 2+ years of experience in a healthcare or chiropractic office Hands-on experience with billing, AP, and AR Familiarity with EMR systems and insurance verification Strong organizational skills with a high attention to detail Friendly, professional, and dependable Comfortable working independently and side-by-side with a physician Why You’ll Love Working Here: Join a well-respected, community-rooted chiropractic practice Work one-on-one with a dedicated and passionate physician Be part of a positive, wellness-focused environment Competitive compensation based on experience Stable, full-time role with consistent hours

Operations & Office Manager Full-Time • Reports to CEO • Based in Lompoc, CA Starting Salary: $60,000/year (negotiable with more experience) + Quarterly Bonus + Benefits About Us: 805 Insulation & 805 Garage Doors are locally owned and rapidly growing contractors serving residential and commercial clients across Santa Barbara and San Luis Obispo counties. We’re dedicated to quality craftsmanship, outstanding service, and building a strong team environment where our employees thrive. We’re seeking a hands-on Operations & Office Manager to oversee office operations, manage staff, and ensure smooth coordination between the office and field teams. This role reports directly to the CEO and plays a key part in our continued growth. Key Responsibilities Oversee day-to-day office operations, including scheduling, paperwork flow, and vendor coordination. Supervise and support a staff of 8 employees, including 2 field leads who oversee installers. Partner with the CEO to drive process improvements, reporting, and company initiatives. Ensure accuracy and timeliness of administrative tasks such as job files, invoices, and payroll inputs. Assist with HR functions, including onboarding, compliance paperwork, and timesheet approval. Jump in on clerical tasks when needed to keep operations running smoothly. Act as the primary link between office and field, ensuring communication and efficiency. Qualifications 3+ years in office management, operations, or construction administration preferred. Proven leadership skills and ability to supervise a small team. Strong organizational skills and attention to detail. Tech-savvy: experience with QuickBooks, Knowify, or similar systems a plus. Able to multitask, prioritize, and adapt in a fast-paced environment. Compensation & Benefits Starting Base Salary: $60,000/year, with higher pay offered for candidates with strong experience. Quarterly Bonus: Based on company profit. Retirement: 401(k) with 6% company match after one year. Healthcare: Medical & dental insurance available after 3 months. Paid Time Off & Holidays. Growth potential as the company continues to expand. Why Join Us? This is more than an office job — it’s a leadership opportunity with two growing companies. At 805 Insulation and 805 Garage Doors, you’ll work directly with the CEO, influence company operations, and be rewarded for your contributions through competitive pay, benefits, and profit-based bonuses. How to Apply: Submit your resume and a brief cover letter telling us why you’d be a great fit.

Are you an experienced and high-level Executive Assistant looking to advance your career? If so, Kooner Fleet Management Solutions would like for you to join our rapidly growing organization! We are currently hiring an Executive Assistant out of our Corporate office in Sacramento. The EA will be responsible for providing comprehensive administrative support to the CEO, managing a wide range of administrative operations and ensuring smooth functioning of the executive's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks effectively. Why Kooner Fleet Management Solutions? With over 8 years of experience in the industry, Kooner Fleet Management Solutions is recognized as one of the leading providers of fleet maintenance and emergency repair services in the United States. Our commitment to providing efficient and reliable fleet maintenance and repair services ensures that our clients' trucks and trailers remain in top condition, allowing them to operate safely and meet high standards. As a family-owned business, we take pride in our work, our partnerships, and our dedicated team members.   Excellent Benefits: Competitive Pay: $85,000 - $100,000 Medical, Dental, Vision 401K Match Life Insurance Paid Vacation, Sick Leave & Holidays Strong values: We are family owned, we value our employees and we have created a culture based on strong values. Grow your skills: We will set you up for success with great training as you come on board and on an ongoing basis. Accelerate your career: History shows that strong performers can move up to a Lead or Manager role or follow other paths within our company. The stability of an industry leader: Our passion for quality work and excellent customer service have helped us to become an industry leader. Our customers include some of the nation's largest fleet operators. What the Executive Assistant role looks like: Maintains the executive's calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans Prepares agendas or presentations, attends meetings with the executive, and takes notes Develops and implements efficient systems for managing information, projects, and communications. Organizes department faculty meetings, executive leadership meetings, and special events. Provide logistical support for events, including scheduling, room reservations, catering, and materials preparation Review correspondence, generate recommendations, and ensure deadlines and commitments are met Performs a variety of high-level and challenging duties Screens visitors, phone calls, emails, or physical mail Maintains confidentiality of sensitive information What our ideal candidate looks like: 3+ years experience in providing and managing administrative support to a C-Level Executive Proven ability to manage complex calendars, prioritizing activities and responsibilities to meet deadlines in an environment of frequent interruptions and changing and competing priorities Thorough knowledge of MS Office Suite, Google Suite and other computer application programs Strong skills in analyses and complex problem-solving; Ability to analyze problems, determine solutions, and make decisions based on relevant information and established procedures Demonstrated ability to communicate and interact with professionalism, courtesy, and good judgment in person, in writing, and by telephone. Ability to multi-task with demanding timeframes. Ability to use high-level discretion and maintain a high level of confidentiality. Strong skills to communicate effectively with all levels of staff; both verbally and in writing High level of attention to detail and exceptional organizational skills Minimum of Associate’s Degree required, Bachelor’s Degree preferred Work Environment:   Standard office setting.   Must be able to lift up to 10 lbs.   Must be able to sit for up to 4 hours at a time.   Kooner Fleet Management Solutions is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants, free from discrimination and harassment. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering a workplace where every team member can thrive.   Kooner Fleet Management Solutions participates in E-Verify for employment eligibility verification. #KMFSC

Local family-owned and operated funeral home is searching for an office assistant to add to our team. General office and phone skills are desired, bilingual a plus. Monday through Friday 9a-4p, 30 hours a week. Apply in person or email resume.