Admin Asst (Glendale)

Job Type: Full-Time Schedule: [ Monday–Friday, 7:45 AM – 4:45 PM] Salary: $18-35/hour based on experience with cosmetic incentives ⸻ About Us: We are a well-established, patient-focused medical practice with two dedicated physicians providing high-quality care in a supportive and professional environment. We are currently seeking an experienced and organized Front Desk Manager to lead our front office operations and ensure a smooth, welcoming experience for all patients. ⸻ Position Overview: The Front Desk Manager will oversee daily front office operations, supervise front desk staff, manage scheduling, and serve as a key point of contact for patients and providers. The ideal candidate is proactive, detail-oriented, and experienced in a medical office setting. ⸻ Key Responsibilities: • Oversee daily front desk operations, ensuring efficiency and professionalism • Supervise, train, and support front desk staff • Manage patient scheduling, check-in/check-out process, and appointment flow • Ensure accurate collection and verification of insurance and patient information • Resolve patient inquiries and concerns with a focus on excellent service • Collaborate with physicians and clinical staff for office coordination • Maintain front office supplies and equipment • Assist with billing support, prior authorizations, and referrals as needed • Uphold HIPAA and patient confidentiality standards at all times ⸻ Qualifications: • 2+ years of experience in a medical office front desk or management role • Strong knowledge of medical terminology, insurance verification, and EMR systems (e.g., Athenahealth, eClinicalWorks, or similar) • Excellent communication, organizational, and interpersonal skills • Ability to multitask and lead in a fast-paced environment • Professional demeanor and a patient-centered mindset • High school diploma or equivalent required; additional healthcare admin training or certifications a plus ⸻ Benefits: • Competitive salary • No nights or weekends • Cosmetic treatments at discounts • Opportunities for professional development • Supportive and collaborative work environment ⸻ To Apply: Please submit your resume and a brief cover letter outlining your qualifications and experience

We are Rokt, a hyper-growth ecommerce leader. Rokt is the global leader in ecommerce, unlocking real-time relevance in the moment that matters most. Rokt’s AI Brain and ecommerce Network powers billions of transactions connecting hundreds of millions of customers, and is trusted to do this by the world’s leading companies. We are a team of builders helping smart businesses find innovative ways to meet customer needs and generate incremental revenue. Leading companies drive 10-50% of additional revenue—and often all their profits—from the extra products or services they sell. This economic edge unleashes a world of possibilities for growth and innovation. At Rokt, we practice transparency in career paths and compensation. We believe in transparency, which is why we have a well-defined career ladder with transparent compensation and clear career paths based on competency and ability. Rokt’stars constantly strive to raise the bar, pushing the envelope of what is possible. We are looking for a Senior Executive Assistant to the CEO Target total compensation ranges from $157,000-170,000, including a fixed annual salary of $140,000-153,000, an employee equity plan grant, and world-class benefits.  Equity grants are issued in good faith, subject to company policies, board approval, and individual eligibility. About the role: We are seeking a highly dynamic Senior Executive Assistant to support our Chief Executive Officer. The ideal candidate will enhance the efficiency and effectiveness of the CEO by managing day-to-day operations, coordinating internal and external meetings, and handling extensive travel arrangements. This role requires someone who is adaptable, customer-focused, and enjoys working in a fast-paced, startup environment. Responsibilities: Executive Support: Enhance the CEO's efficiency and effectiveness through comprehensive support. Meeting Coordination: Organize and manage all aspects of internal and external meetings, including logistics, agendas, and communications. Travel Management: Arrange all travel details, such as booking flights, hotels, ground transportation, and handling visas and passport renewals. Personal Assistance: Provide organizational support for various personal tasks, including family/children & coordinating complex family schedules. Expense Management: Handle monthly expense reports, global credit card reconciliation, and offer backup support to other assistants. Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges. Teamwork and Positivity: Foster a collaborative team environment, keep a positive attitude, and proactively support colleagues and company events. Office Presence: Be present in the office whenever the CEO is onsite. Typically our support teams work in office in line with those they support, however, have flexibility during periods of executive travel. Requirements About you: At least 10+ years of experience supporting a CEO Technically savvy with extremely strong computer literacy Strong time management and organizational skills with the ability to multitask in a fast-paced work environment Attention to detail and accuracy, highly responsive and proactive Flexible and be able to adapt quickly to last-minute changes, taking them in stride while maintaining a pleasant manner and motivating spirit Problem-solving skills with the capacity to anticipate potential challenges and devise effective solutions Ability to take initiative to identify and execute upcoming tasks and projects Discretion with the ability to handle sensitive information with confidentiality Demonstrated team player with ability to build relationships across teams and internal stakeholders Strong written and verbal communication, including the ability to interact professionally with various stakeholders including C-Level executives Benefits About Rokt’stars: As a mission-driven, hyper-growth community of curious explorers, our ambition is to unlock real-time relevancy in ecommerce and beyond. Our bias for action means we are not afraid to quickly venture into uncharted territories, take risks, or challenge the status quo; in doing so we either win or learn. We work together as one aligned team, never letting egos get in the way of brilliant ideas. We value diversity, transparency, and smart humble people who enjoy building a disruptive business together. We pride ourselves on being a force for good as we make the world better. About The Benefits: We leverage best-in-class technology and market-leading innovation in AI and ML, with all of that being underlined by building and maintaining a fantastic and inclusive culture where people can be their authentic selves, and offering a great list of perks and benefits to go with it: Become a shareholder. Every Rokt’star gets equity in the company Enjoy catered lunch every day and healthy snacks in the office. Plus join the gym on us!  Access generous retirement plans like a 4% dollar-for-dollar 401K matching plan and get fully funded premium health insurance! Dog-friendly office Extra leave (bonus annual leave, sabbatical leave etc.)  Work with the greatest talent in town See the world! We have offices in New York, Seattle, Sydney, Tokyo and London We believe we’re better together. We love spending time together and are in the office most days (teams are in the office 4 days per week). We also get that you need to balance your life and your commitments so you have the flexibility to manage your own hours and can spend up to a week of every quarter working from anywhere. We at Rokt choose to create a company that is as diverse and inclusive as the world we live in by attracting, growing & keeping the best talent. Equal employment opportunities are available to all applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If this sounds like a role you’d enjoy, apply here, and you’ll hear from our recruiting team.

Office Move Coordinator/Event Setup Assistant Position Number: B1205PD Starting Wage/Salary: $22.07 - $22.96 / hour plus exceptional benefits Close Date: Primary Purpose: The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. This position must be able to drive/operate campus vehicles. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer. Secondary Purpose: Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up. Essential Duties and Responsibilities: Furniture: Act as Office Move point of contact for office move related work orders. Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff. Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCCs policies and procedures. Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes. Event Setup: Track and organize event setup. Set up events to the specifications of the event organizer. Ensure event space is restored to the original condition and ready for the next event setup. Administrative Functions: Develop weekly schedule of office and furniture moves. Respond to office move work orders. Help to track office and furniture inventory, and inventory available surplus furniture. Maintain open communication with supervisor on a weekly basis. Other duties as assigned. Grounds/Landscape Functions: Snow removal to include operating a truck with plow and/or snow removal equipment. When furniture and event duties allow and as assigned assist grounds crews in other day to day operations. Knowledge, Skills, and Abilities: Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations. Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events. Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations. Effective interpersonal, organizational, and oral and written communication skills. Ability to work independently and to use good judgment with respect to priorities and deadlines. Ability to communicate effectively with students, staff, and faculty from diverse backgrounds. Ability to operate campus vehicles, moving equipment, and snow removal equipment. Ability to meet deadlines, set work priorities, and manage workload. Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment. Minimum Requirements: Education: High School degree or equivalent Experience: Two years experience working with furniture installations or similar duties. Preferred Qualifications: Education: Associates degree Experience: Experience working with furniture installations, specifically Experience in a higher education setting Forklift Certification To apply, visit https://jobs.cocc.edu/postings/11297 The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211. This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3. In support of COCCs EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-37b4721dfe3be241bd3c208437865c66

30 hours/week The Administrative Assistant will have a high focus on life insurance policy assistance.  This role provides critical support to insurance advisors and clients by handling administrative tasks, maintaining accurate records, and ensuring efficient office operations. This role plays a key part in the client experience, supporting life insurance application processing, policy servicing, and ongoing communication. Essential Position Responsibilities: Prepare and process life insurance applications, amendments, and policy change forms. Communicate with clients regarding missing information, application status, and documentation needs. Coordinate with insurance carriers to track application progress and resolve issues. Maintain and update client records in CRM systems, ensuring accuracy, and confidentiality. Schedule client meetings, follow-ups, and calls on behalf of advisors. Handle inbound client inquiries and route them appropriately. Prepare policy delivery packets and assist with e-signature processes. Support compliance efforts by ensuring all documentation meets regulatory and company standards. Generate and distribute reports related to pending business, issued policies, and renewals. Contributing to team effort by accomplishing other administrative items as needed including special projects Requirements 2+ years of administrative experience; experience in financial services or processing life insurance policies a plus Experience using Microsoft and CRM systems preferred Ability to work on multiple projects and meet deadlines Strong organizational skills and attention to detail Ability to communicate clearly in writing and verbally Team player Benefits Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

TO APPLY, PLEASE GO TO: NeighborImpact Employment Application NeighborImpact is looking for a bilingual receptionist to welcome clients, manage office operations, and provide essential support in both English and Spanish. Help build a stronger community and come to work for one Oregon’s 100 Best Non-Profits! Location: Bend Compensation: $23.38/hour Hours: Regular full-time, 40 hours/week, Mon-Fri, 8:00a-4:30p Benefits: 100% premium paid Medical, Dental, Vision and Life Insurance, Agency paid Retirement plan (up to 6%), almost 16 weeks of paid vacation time total accrual during the first five years (increases after that), plus 14 paid Holidays annually and a separate sick leave accrual Deadline: Position remains open until filled NeighborImpact Overview At NeighborImpact, we change lives by helping Central Oregon families access skills for success, family services, financial assistance, food, housing, weatherization and energy assistance, and more. Our values are Respect, Compassion, Collaboration, Accountability, Integrity, Excellence, Responsiveness, and Oriented towards positive change. Overview of Key Duties and Responsibilities: This position serves as the first point of contact at NeighborImpact’s Bend main office, providing professional reception and administrative support in both English and Spanish. Key responsibilities include managing daily front desk operations, welcoming visitors, offering information about NeighborImpact’s programs and services, answering and routing phone calls, processing mail, and handling office opening and closing procedures. The role also involves providing referrals to other community resources and offering Spanish interpretation and translation as needed to support client communication. POSITION QUALIFICATIONS: Required • High school diploma or GED required. • One-year office/administrative experience required • Bilingual in English/Spanish required, both written and spoken • Requires occasional lifting of up to 40 pounds, frequent sitting while working at computer and standing to operate various office equipment • Notary certification required within 90 days of hire • Required prior to date of hire and throughout employment: o Valid driver’s license o Proof of current auto insurance o Access to reliable transportation o Satisfactory criminal background check o Current enrollment in the Oregon Child Care Licensing Division’s Central Background Registry (CBR) Preferred • Experience in social services preferred TO APPLY, PLEASE GO TO: NeighborImpact Employment Application

The Experience Senior Living Team is comprised of dynamic professionals that are fueled by their passion to empower people as they grow older to live life to the fullest. They are creators, architects, nurses, researchers, programmers, marketers, facilitators, developers, investors, and caregivers, all focused on making a positive impact on the lives of residents, their families and team members. We are looking for a Concierge to join our amazing team! Responsibilities: Serves as a point of contact for needs, requests, and complaints for all residents, families, guests, vendors, and staff. Has a solid understanding of ‘who’ the customer is and provides a level of service that is positive and rememberable. Understands the customer’s needs, requests and / or concerns and assists in providing them with personalized solutions.  Answers the phone within 3 rings; determine the nature of the call to either relay information or route the call as appropriate. Takes detailed messages with name, date, time, return phone number and any additional information that is pertinent at the time of the call.  Ensures the message is received by the intended person in a timely manner. Coordinates services for residents and their families (especially out of town guests), this would include but not be limited to the following: dry cleaning, grocery and drug store delivery, dinner reservations, beauty parlor services, theater, and movie tickets, as well as transportation to and from events, appointments and errand running.  The Concierge will follow up after services were rendered to confirm that all was satisfactory Connects with all new residents and families within the first week of arrival to introduce oneself, welcome them to the community, provide information on the concierge services for the community. Answers questions and directs appropriately to nearby community resources. Coordinates the community’s transportation schedule. This would mean to monitor the sign-up sheet for all requests, ensuring there are no conflicts for the chauffer.  Provide written confirmation to all parties to ensure a smooth and pleasant experience. Serves as a liaison between the culinary department and guest meal reservations. Provide written confirmation on the reservation to all parties to ensure a smooth and pleasant experience.  Make reminder calls to residents who are not in the dining room, maintaining RSVP lists for community events, family events and special meals that are held throughout the year. Maintains security of the community by following procedures, monitoring logbooks to include resident and guest sign-in and sign-out logs. Maintains a safe, clean, and organized reception, lobby, and welcome area by complying with procedures, rules, and regulations. Receive and sort incoming mail. Deliver mail as appropriate. Receive and log all packages that arrive at the community. May perform other duties as assigned. Requirements Experience as a Concierge, or experience in a customer service role is preferred. One (1) to two (2) years of working with seniors preferred. Demonstrates an ability to use independent judgement and discretion to make decisions on what is in the best interest of the customer who you are currently serving. Ability to communicate verbally, in writing, and through pictures when necessary. Able to exude confidence and patience with all interactions. Ability to manage time efficiently. Able to operate standard office equipment. Ability to utilize technology effectively and efficiently, including use of computers, iPad/tablet, Word programming, internet access, and email.  The position may require driving responsibilities; must possess a valid driver’s license with an acceptable driving record per company’s Motor Vehicle Policy. Able to think creatively and independently to meet worthwhile objectives. Able to be innovative to create and generate solutions. Able to act in solving problems, while exhibiting judgment and a realistic understanding of the issues. Able to use reason, even when dealing with emotional topics.  Identifies, obtains, and effectively allocates the resources required to achieve applicable goals. Able to relate to routine operations in a manner that is consistent with existing solutions to problems. Able to work with people in such a manner to support the company’s culture, work in a team setting to accomplish goals and get results. Expected to be punctual, neat, clean, and professional in appearance. Ability to work varied schedules to include weekends, evenings, and holidays.  Benefits We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.