Administrative Assistant (Minnetonka)

We are a fast-growing CPA firm seeking a Full-Time Office Administrator to support our daily operations and client services. This is a key role working closely with both clients and staff in a professional office environment. Responsibilities • Answer and direct client calls, manage scheduling and documents • Support billing, invoicing, mail, and office supply ordering • Process payroll for payroll clients • Manage and organize CPA owner’s emails • Provide administrative support to accountants colleagues • Assist with firm marketing and client communications Qualifications • Strong communication skills (verbal & written) • Detail-oriented, reliable, and trustworthy • Fluent in English and Chinese Mandarin (required) • Proficient in Microsoft Office (Word, Excel, Outlook) • Prior office or accounting firm experience preferred Benefits • Paid Time Off & sick leave • 401(k) with employer match • Competitive salary (based on experience) 📍 Great Neck, NY – 1 min walk to LIRR & MTA bus stops, convenient commute to Queens & Manhattan How to Apply If you are a detail-oriented professional who thrives in a fast-paced office environment and values teamwork, we’d love to hear from you.

Job Description: We are looking for a dependable and detail-oriented individual to join our team as a Logistics & Customer Service Assistant. This is a hands-on position that supports daily operations, customer service, and administrative work. Responsibilities: Print and prepare date-specific product labels for daily operations Answer phone calls from clients and vendors Handle customer service inquiries, provide updates, and resolve basic issues Maintain accurate records and assist with basic data entry Support the operations/logistics team with daily administrative tasks Keep work area organized and follow company procedures Requirements: Fluent in English & Spanish Strong communication and phone etiquette skills Excellent attention to detail and time management Basic computer skills (email, Microsoft Excel, label software) Ability to multitask and stay organized Experience in logistics, customer service, or office support is preferred

🛠️ Superintendent Needed – Flushing (MUST Speak English & Mandarin) – $48.33/hr Compensation: $48.33 per hour Employment type: Full-time Location: Flushing, Queens, NY Email to apply: talenta@bsmfacilitysolutions.com We are currently seeking a highly qualified Superintendent to manage a residential property in Flushing. This is a high-responsibility position, and we are only reviewing applicants who meet ALL requirements listed below. ✅ REQUIREMENTS – DO NOT APPLY UNLESS YOU MEET ALL OF THE FOLLOWING: Fluent in both English AND Mandarin (reading, writing, and speaking) – This is non-negotiable. Minimum 3 years of experience as a building superintendent or similar maintenance role Strong knowledge of plumbing, electrical, HVAC, and general building repairs Familiarity with NYC building codes and compliance Excellent communication and customer service skills Must be legally authorized to work in the U.S. Live-in experience is a plus but not required 🧰 Key Responsibilities: Perform routine building maintenance and emergency repairs Respond to tenant service requests in a timely and professional manner Manage and coordinate outside vendors and contractors Maintain cleanliness and safety of all common areas Ensure building systems and equipment are functioning properly Conduct regular inspections of the property and report issues promptly 📌 Important Notes: This is a high-compensation role because we require specific language and experience qualifications Only candidates who speak fluent Mandarin and English will be contacted DO NOT APPLY or EMAIL if you are not bilingual in Mandarin and English – your application will not be reviewed 📩 TO APPLY: Email your resume and a brief cover message to: 📧 talenta@bsmfacilitysolutions.com In your message, please confirm: Your fluency in English and Mandarin Your superintendent experience Your availability for interview ⚠️ PLEASE READ BEFORE APPLYING: If you do not meet the listed requirements, especially language fluency, do not apply or email us. This is to respect your time and ours.

Front desk Receptionist /Russian-English speaking (Brooklyn) Medical office compensation: based on experience employment type: part-time/full-time job title: front desk receptionist **W-2 ONLY ** Busy Medical Office is looking for Front Desk Receptionist with fluent English and Russian Must be reliable, responsible, personable. Experience working in the Medical Office preferred. Must Be Comfortable on the Phone: calling doctor's offices and patients Qualifications: • Good computer skill on office software • Strong organization, time management, problem solving and multitasking skills • Good communication skills in writing and speaking Knowledge of billing guidelines and resources for Medicaid, Medicare and commercial insurances is a PLUS If interested please reply to posting with resume and contact information

Law firm in New York City has an immediate opening for a receptionist. MUST BE BILINGUAL IN ENGLISH/SPANISH. The job includes answering phones, greeting clients, and general office duties. The ideal candidate should have excellent computer and communication skills, be punctual, and work well with others.

Job Title: Remote Customer Service Representative – Wheelchair Ambulette Transportation Location: Work from Home (U.S.-based) Company Overview: We are a compassionate and reliable non-emergency medical transportation (NEMT) company specializing in wheelchair Ambulette services. Our mission is to provide safe, punctual, and respectful transportation for individuals with mobility challenges. As we grow, we’re looking for a Customer Service Representative who is an independent thinker, thrives in a remote work environment, and is deeply committed to providing exceptional service to those who depend on us. Position Summary: As a Customer Service Representative, you will serve as the first point of contact for clients and caregivers. You’ll handle scheduling, ride confirmations, inquiries, and service issues—all while delivering empathetic, solution-oriented support. Key Responsibilities:    •   Answer inbound calls and respond to emails in a courteous and professional manner    •   Schedule, modify, and confirm transportation appointments using dispatch software    •   Proactively communicate with drivers and clients to ensure timely pickups and drop-offs    •   Troubleshoot ride issues and resolve conflicts or concerns quickly and calmly    •   Maintain accurate and organized ride logs and customer notes    •   Follow HIPAA and ADA compliance protocols Who You Are:    •   Self-motivated and able to work independently without constant supervision    •   Excellent communicator with a calm, clear phone manner    •   Tech-savvy and comfortable using dispatch and scheduling software (training provided)    •   Empathetic, respectful, and patient—especially when working with elderly or disabled passengers    •   Detail-oriented and able to multitask in a fast-paced virtual environment Qualifications:    •   High school diploma or equivalent    •   Prior experience in customer service (NEMT or healthcare a plus)    •   Reliable internet and a quiet home office setup    •   Strong organizational and time-management skills    •   Availability for weekday shifts (some weekend or after-hours coverage may be requested) Why Join Us?    •   100% remote work    •   Supportive team culture    •   Opportunity to make a meaningful difference every day    •   Flexible scheduling for the right candidate    •   Training provided and growth potential ⸻ To Apply: Send your resume and a short paragraph about why you’d be a great fit to HeartsandHomesNY@gmail.com We look forward to hearing from thoughtful, service-driven applicants.