Admin Manager (Ontario)

Position Overview We are seeking a highly organized, proactive, and detail-oriented Admin Manager to oversee administrative operations across multiple departments for our airport stations. This role is critical to maintaining compliance, supporting HR and payroll functions, and ensuring smooth coordination between station leadership, airline partners, and internal teams. The Admin Manager will serve as a central point of contact for documentation, employee records, scheduling support, and operational reporting. Key Responsibilities Oversee and maintain accurate employee records, including onboarding, offboarding, and compliance documentation Process payroll by verifying timecards, resolving discrepancies, and coordinating with accounting and station leads. Oversee the administrative assistant’s execution of badging tasks and badge audits, ensuring all steps are completed thoroughly, timely, and in compliance with airport and company standards; escalate performance concerns or gaps in documentation as needed. Draft, refine, and distribute internal communications, memos, and job descriptions; HR approval is required. Assist with scheduling coordination and labor tracking across departments Maintain and update operational folders, AV records, and training documentation Liaise with HR and station leadership to ensure timely resolution of employee concerns Track and audit sick leave, PTO, and attendance issues Ensure compliance with OSHA, ADA, and company safety policies Coordinate with airline representatives and station leads to support operational continuity Prepare audit-ready summaries and reports for internal and external stakeholders Support Station Leads with professional correspondence to airline partners and airport authorities, ensuring timely responses to operational requests, documentation needs, and service coordination. Conduct monthly station walk-throughs to assess operational compliance, safety standards, documentation accuracy, and team performance; escalate concerns and support corrective actions as needed. Support disciplinary documentation and ensure consistency in policy enforcement Manage administrative supplies, equipment requests, and office logistics Qualifications & Skills Minimum 2 years of experience in administrative, HR, payroll coordination Hands-on experience with Workers’ Compensation claims and EDD processes required Strong understanding of labor law, compliance, and aviation operations preferred Exceptional attention to detail and organizational skills Proficient in Microsoft Office (Word, Excel, Outlook) and scheduling systems Excellent written and verbal communication skills Ability to handle sensitive employee relations with discretion and professionalism Flexible and adaptable in a fast-paced, multi-entity environment Strong problem-solving and documentation skills Additional Information Responsibilities may evolve based on operational needs. Benefits PTO and sick leave Holidays off Medical insurance