Office Administrator – CPA Firm (Needham)

We are a Playground Design/Building Contractor established in 1977 and are looking for a self-motivated Construction Secretary to join our team. Our team consists of energetic, committed and experienced professionals who strive for excellence in our projects and provide outstanding customer service for our clients. To succeed in the role, the candidate must be self-motivated, ambitious, organized, detail oriented, and possess strong time management skills to meet critical deadlines. We are looking for a self-starter who has the ability to work independently and contribute to the project team. • Assist purchasing, project management estimating departments as assigned. • Job costing • Payroll includes prevailing wage projects create and report Certified payroll forms. • Assist in facilitating sub-contractor contracts and project material ordering as per project estimate. Other duties and responsibilities as requested • Prepare presentations. • Communicate with clients. • Workers comp reports and liability insurance (provide certificates of insurance to clients, etc.) • Submit forms that are required by our clients Maintain our file system. QUALIFICATIONS • 2+ years of construction administrative assistant responsibilities. • Solid working knowledge of Microsoft Office -- Outlook, Adobe, Excel, Word and Quickbooks. • Bilingual (Spanish/English) a plus • Insurable California Driver's License DESIRED TRAITS • Excellent verbal and written communication skills. • Strong organizational, time management, paperwork and math skills. • Demonstrate professionalism in all areas of the job. COMPENSATION BENEFITS Job Type: Full time 40 hours a week, Monday through Friday. Benefits: 5 days of sick leave per year Salary: $25 to $35.00 based on experience Please email your resume through craigslist

Established Flooring Company located in Roslyn Heights is currently seeking a Project Cost Accountant. The ideal candidate for this position should have experience working in the construction field. Job duties will include the following; - Entering invoices by project - Entering payments by project. - Inventory tracking by job - Credit Card reconciliation - Bank account reconciliation - AIA submission and tracking - Change Order work tracking - Sub contractor payments tracking - Manage lien waivers (1st tier, 2nd tier, and material) - Project P&L Knowledge and Skills · Carpet pattern layout · General construction experience and previous estimating experience are pluses · Strong Computer Skills (Proficient in Excel, word, office, Dropbox, etc. · Strong Communication skills, excellent organizational, and problem-solving skills · Experience with reading blueprints and project specifications · Ability to estimate projects · Self-motivated with keen attention to detail · Ability to work as a team on projects as well as take initiative and work alone

Position Summary This position is on-site at 2 Jericho Plaza, Jericho, NY 11753 The Senior Accountant role will work directly with senior leadership to support all aspects of financial reporting, accounting operations, and internal controls. The ideal candidate must have strong QuickBooks and Excel skills, along with broad accounting experience—particularly involving inventory accounting, reconciliations, and month-end close processes. Responsibilities Assist in preparing and reviewing monthly, quarterly, and annual financial statements Maintain and reconcile general ledger accounts, with a focus on accuracy and compliance Lead inventory accounting processes, including cost tracking, adjustments, and reconciliation Manage day-to-day accounting tasks, including A/P, A/R, journal entries, and bank reconciliations Support month-end and year-end closing procedures Maintain accounting records and documentation for audits and compliance purposes Help implement and maintain internal controls and process improvements Prepare financial reports and analysis for management Collaborate cross-functionally with operations, purchasing, and logistics to ensure proper inventory and expense tracking Assist with payroll processing and employee expense reporting as needed Requirements Bachelor’s degree in Accounting, Finance, or related field 3–6 years of accounting experience across multiple functions (AP/AR, GL, reconciliations, etc.) Proficiency in QuickBooks and Excel is mandatory Solid understanding of inventory accounting (FIFO, LIFO, weighted average, etc.) Strong analytical and problem-solving skills Detail-oriented with excellent organizational skills Ability to work independently and within a team in a fast-paced environment Experience in preparing for audits and maintaining GAAP-compliant records ERP or other accounting software experience is a plus Must have good verbal and written communication skills Benefits Competitive salary Health, dental, and vision insurance 401(k) with company match Paid time off (PTO) and holidays Professional development opportunities If you're an experienced accountant with a strong command of QuickBooks, Excel, and inventory-related work, we’d love to hear from you. Job Type: Full-time Benefits: 401(k) 4% Match 401(k) matching Dental insurance Health insurance Paid time off Experience: accounting : 3 years

Established Flooring Company located in Roslyn Heights is currently seeking a Project Administrator . The ideal candidate for this position should have experience working in the back end office for construction. Job duties will include the following items; Change Orders / Follow Up on approvals / Work Completed Monthly Lien Waivers / Sub Lien Waivers / 2nd Tier Material Lien Waivers AIA Submissions Stored Material Back Ups Ticket Work Back Ups Daily Sign In Sheets Daily Progress Reports Material Ordering and Tracking Knowledge and Skills · Carpet pattern layout · General construction experience and previous estimating experience are pluses · Strong Computer Skills (Proficient in Excel, word, office, Dropbox, etc. · Strong Communication skills, excellent organizational, and problem-solving skills · Experience with reading blueprints and project specifications · Ability to estimate projects · Self-motivated with keen attention to detail · Ability to work as a team on projects as well as take initiative and work alone

Do you have the charm of a talk show host? with the persistence of a child asking "Are we there yet?" If that sounds like you...Keep reading 👀 We're looking for candidates who aren't afraid to pick up the phone, dive into some life drama on the phone, and bring the money back home! You’ll be helping people tackle their overdue bills, and occasionally feel like a therapist, detective, and motivational speaker—all in a good days work! What You'll Be Doing at work (a.k.a. Your Daily Quest) Making friendly-yet-firm calls to customers (like you and me) who owe money (whoops!) Negotiating for the overdue money to be paid back, negotiating payment plans like a seasoned pro Typing your heroic efforts in our system with impeccable detailed notes Skipping the small talk and getting to the point of the call = money! (but still being kind!) Working with a team who loves family, friends, coffee, memes, and getting things DONE! You Might Be Our Dream Collector If You: Are a honest talker with a soft touch Can stay calm in a any storm (or a customer meltdown on the phone) You love solving problems and don't like leaving things unresolved Believe that empathy and accountability can coexist Have experience in life, sales, customer service, or just naturally talking your way out of a parking ticket lol Some Perks of the Job: Base salary + commission (aka your effort = your potential earnings 💸) Flexible hours and supportive management = that's why we won best company to work for 2024 & 2025 Regular team games, competitions, shoutouts, support and rewards!! Training that’s actually fun – we teach you the job while having a fun time 🎈 So, are you ready to collect more than just paychecks? Apply now and we'll teach you how to turn past-due...into paid in full — all with a smile 😁

Salem area manufacturer is looking for a Full Charge Bookkeeper to work in front office of a manufacturing, job shop. ROLE AND RESPONSIBILITIES This position will be responsible for the following tasks within the office. • Accounting • Accounts Payable/Receivable • Invoicing customers • Payroll • Filing • Organizing long term file storage • Primary or backup time entry • Preparing shipping documents & light shipping • Orders and tracks office supplies • Clerical work • Other tasks assigned by office manager • Communicates throughout the day when and as necessary to keep workflow moving forward QUALIFICATIONS AND EDUCATION REQUIREMENTS HS Diploma/GED required. Bachelor’s degree related to accounting, business administration, human resources or information management preferred however not required. PREFERRED SKILLS Verifiable experience in QuickBooks Enterprise Desktop with strong accounting skills, Microsoft Office 365, Excel, Word, etc. Great organizational, scheduling, time management & communication skills. A critical thinking, adaptive person with a detail orientated nature. Advanced computer skills background. Previous experience in a manufacturing, fabrication or machine shop front office would be beneficial.