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PAYROLL/BILLING MANAGER (BOWIE)
Job Title: Payroll and Billing Manager
Reports To: Director of Operations / Administrator
Location: Bowie Office (onsite)
Employment Type: Full-Time
Position Summary
The Payroll and Billing Manager oversees bi-weekly payroll processing, Medicaid billing operations, and financial reporting to ensure accurate, timely compensation and claims management. This role requires strong analytical skills, attention to detail, and a solid understanding of home healthcare billing practices, payroll software, and regulatory compliance.
Key Responsibilities
✅ 1. Bi-Weekly Payroll Processing
• Collect and review employee timesheets and EVV data for accuracy.
• Process payroll bi-weekly using ADP or designated payroll software.
• Ensure proper application of pay codes, deductions, overtime, and adjustments.
• Maintain payroll records for audit and regulatory compliance.
✅ 2. Hours Chart Management
• Create and maintain comprehensive hours charts to track employee work hours.
• Generate reports for management on hours utilization and payroll costs.
• Identify discrepancies and resolve with supervisors promptly.
✅ 3. ADP Payroll System Mastery
• Understand the architecture and functionalities of ADP payroll systems.
• Manage employee setup, terminations, and pay updates within ADP.
• Utilize ADP reporting tools for payroll summaries, taxes, and deductions.
✅ 4. Care Center Software Proficiency
• Learn and efficiently use Care Center or equivalent scheduling/billing software.
• Extract timesheet, billing, and authorization data as required for operations.
• Support integration of Care Center data with payroll and billing systems.
✅ 5. Medicaid Billing Operations
• Gain a deep understanding of Medicaid billing concepts, codes, and requirements.
• Submit accurate claims for home healthcare services rendered.
• Monitor claim statuses, manage denials, and process resubmissions promptly.
• Track revenue cycle metrics to optimize reimbursement.
✅ 6. LTSS Clocking Process
• Understand Long-Term Services and Supports (LTSS) clocking protocols.
• Ensure field staff compliance with Electronic Visit Verification (EVV) requirements.
• Audit clock-in/clock-out data for accuracy and payroll/billing integrity.
✅ 7. Audit Trail and Compliance
• Maintain organized payroll and billing records for state, federal, and Medicaid audits.
• Ensure all payroll and billing entries have supporting documentation.
• Prepare requested audit data efficiently and accurately.
✅ 8. End-to-End Payroll & Billing Process Understanding
• Map workflows from service delivery through billing and payroll.
• Identify process gaps and recommend improvements.
• Ensure seamless integration between payroll, billing, and HR functions.
✅ 9. Office Presence
• Work physically in the Bowie office to coordinate with billing, payroll, and operations teams.
• Attend staff meetings and training sessions as scheduled.
✅ 10. Business and Industry Knowledge
• Develop strong knowledge of home healthcare services, operations, and compliance standards.
• Stay informed of Medicaid policy changes impacting payroll and billing processes.
Qualifications
• Education: Bachelor’s degree in Accounting, Finance, Healthcare Administration, or related field (preferred).
15210 Annapolis Rd, Bowie, MD 20715, USA
$45,000-55,000/year
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