Accountant Needed ASAP for Award-Winning IT Company (Tampa)

Ready to join one of Tampa Bay Business Journal's Best Places to Work AND a Tampa Bay Times Top Workplace? Submit your resume via email for immediate consideration! Position Summary: The Accountant will play a pivotal role in ensuring the integrity, accuracy, and efficiency of the company’s financial operations. Serving as the key link between internal teams, vendors, and clients, this position is responsible for managing the full cycle of accounting tasks with precision and professionalism. Core responsibilities include overseeing accurate billing for all services and projects, processing payments in a timely manner, and maintaining meticulous financial records within QuickBooks and our proprietary systems. The Accountant carefully reviews completed Work Orders, validating estimates against actual scope of work, labor hours, and materials used to ensure invoices are both accurate and transparent before delivery to clients. Additionally, this role involves auditing monthly invoices, identifying and resolving discrepancies, and safeguarding compliance across all financial records. Beyond transactional responsibilities, the Accountant provides valuable insights through monthly reporting and invoice analysis, offering recommendations to leadership and project teams. By identifying opportunities for improvement and optimizing billing practices, this role directly contributes to greater profitability, efficiency, and overall operational success. Essential Duties and Responsibilities: • Maintain and manage client agreements. service contracts, and warranties. • Manage client subscriptions, licenses, and warranty renewals. • Process sales invoices, credit memos, and client work orders. • Audit and reconcile monthly invoicing to ensure accuracy. • Verify work orders against quotes, customer profiles, and service agreements to ensure correct billing rates. • Assist the Purchasing Coordinator with reviewing and verifying inventory and non-inventory hardware (used, returned, warranty) for proper billing and removal from inventory. • Generate and distribute invoices; Ensure all invoice data is accurate, professional, and reflective of actual work completed. • Communicate completed work order updates to customers and sales managers. • Manage new client setups in Engage, including profiles, recurring revenue invoicing, retainers, and contract updates. • Apply client payments, prepare deposits, and reconcile accounts payable and receivable. • Review invoices, work orders, and related documents to identify and resolve discrepancies. • Manage general AR/AP functions and accounting transactions. • Prepare budget forecasts, balance sheets, and profit/loss statements. • Publish financial statements in a timely manner and report on company financial health and liquidity. • Handle monthly, quarterly, and annual financial closings. • Ensure timely bank payments, tax computations, and filing of tax returns. • Audit financial transactions and documents to ensure compliance with policies and regulations. • Safeguard financial data confidentiality and perform regular database backups. Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Must be proficient with QuickBooks Desktop and have a basic understanding of GAAP and standard accounting functions. • Strong understanding of AR/AP. • Advanced knowledge of Microsoft Office Suite, including Excel and Outlook. • Accuracy with Data Entry and 10 key capabilities. • Ability to effectively communicate with individuals at all levels, both verbally and in professional writing. • Ability to build positive and collaborative relationships with Team Members, Customers and Vendors. • Ability to routinely multi-task and effectively manage assignments competing objectives. • Ability to maintain focus, accuracy, and efficiency in a fast-paced environment despite interruptions. • Excellent time management and organizational skills. • Strong knowledge of our business operations, products, and services to provide accurate responses to incoming questions. • Attention to detail and accuracy are critical for this role. • Ability to create and maintain ad hoc reports, records, and spread sheets. • Strong phone skills; friendly while maintaining professionalism • Must have reliable means of transportation. • Must be able to pass a 7-year criminal background check. Education and Experience: • Bachelor’s degree in Accounting, Finance, or other relevant field required • At least 2-3 years' experience in an accounting role required • At least 2 years' of hands-on experience with QuickBooks Desktop • Advanced MS Excel skills including VLOOKUP and pivot tables • Experience with general ledger functions • Additional certification (CPA or CMA) preferred, but not required Physical Requirements and Working Conditions: Must possess the mobility to work in a standard office setting (on site or off), and to use standard office equipment, including a computer, concentration to maintain attention to detail despite interruptions, strength to lift and carry objects weighing up to 50 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and/ or over the telephone. Must be able to sit/stand for extended periods of time. Must be able to drive a motorized vehicle. Employee Benefits: We take immense pride in our employees and recognize the value that you bring to the company. Therefore, we aim to provide the best compensation and benefits possible to fulfill your needs and expectations and to help you maintain a comfortable work-life balance. As a full-time employee here, you will be eligible for the following benefits and perks (waiting periods may apply): • Paid Time Off (PTO begins accruing on day 1; redeemable after 30 days) • 401K Contribution Plan (we match 100% up to 4% of an employee’s annual salary) • Individual and Dependent Medical Insurance (we pay 50% of individual Silver Tier coverage) • Individual and Family Dental Insurance • Individual and Family Vision Insurance • Life Insurance (100% employer paid) • BalanceCare (24/7 Confidential Healthcare Services) • Paychex Flex (Access and edit direct deposit info, pay stubs, health & benefits anytime, anywhere) • BalanceWorks (Integrated EAP, Work/Life, Fitness Rewards and Wellness Program) • Flexible Spending Account • Employee Recognition Program • Professional Development Program and Employer Sponsored Training/Certifications • Employer Sponsored Lunches and Events • Casual Fridays (Wear jeans to work every Friday!)