Virtual Event Planner 20-25 Hours per Week (IC-MG)

Hello and welcome to DAYBREAKER! We are a global morning dance community of 1M+ and growing and we wake up and dance 💃🏽 in the most iconic locations around the world (top of the World Trade Center, Sydney Opera House, Smithsonian museum, the White House and so many more). While the city sleeps, we break the day with energy and intention with a community of adventure-seekers, mischief makers, and collective joy enthusiasts. We are a Brooklyn-based family. Three best friends are leading this dance movement with a tiny but mighty team. We are looking for more than just epic skills and experience - we are looking for a mindset and orientation focused on kindness, service, optimism and joy. We're here to do IMPORTANT work of getting more people to dance, play, have fun, connect, make friends and come home to their self-expression — especially post pandemic. WHAT WE DO We are the original coffee party and our bread and butter is morning dance and wellness events in iconic spaces around the globe (daybreaker.com). We are a substance-free community and are reimagining how humans socialize (in the morning / without alcohol or drugs). We are experience designers, creatives, storytellers and community architects with a results-oriented team that is set on building a lasting movement that continues to support local communities for years to come. We look forward to connecting with you. And whether you end up on the team or not, know that these decisions are so hard to make and you're still EPIC and we hope to see you on the dance floor. THE ROLE // As a member of the Daybreaker team, you will be welcomed into our global family, dedicated to spreading love and mischief around the world. As a Daybreaker Event Producer & Community Architect ("Producer" for short), you are the face of Daybreaker in your city. You will be responsible for building an engaged and passionate community, producing mind-blowing experiences, and promoting the events to relevant audiences. You will be supported by the Daybreaker HQ team, who will coach and train you to be the best Producer you can be. We’ll provide you with the skeleton of what you need to produce Daybreaker events, grow your community, and uphold the global brand. It’s up to you to bring the hustle, passion, and creative zeal to create unique and refreshing experiences that participants will love. You'll be in charge of finding venues, sourcing talent and performers, cultivating a volunteer production team, coordinating with vendors and sponsors, creating local partnerships, and producing monthly events. We’ll provide marketing, communications, operations, branding, sponsorship, financing, and PR support so that you can concentrate on creating experiences that participants will never forget. Requirements The ideal Producer should live a healthy, conscious lifestyle. You should have a big heart and love dance music. You should be detailed and hard-working — a savvy and competent professional. You should be active in the startup/tech industry, the health & wellness world, and/or local arts & culture community. You should have a big network of millennials you can tap into, already be leader in your community, and know how to produce a great event start-to-finish that immerses people and transcends the commonplace. Ideally (but not required), you are a Burning Man participant. :) YOU'LL NEED // + An entrepreneurial mindset and independent approach to your work — you should be an organized self-starter + Several years of large-scale event production experience + A strong network of influencers, creatives, doers and people who say YES to amazing experiences + Phenomenal community-building background — you should be a natural organizer of people + Cultural savvy in your city — you should be plugged into the local arts + music scene in your city to know what's cool and who's talented + A flexible schedule + A big heart, a clear mind, and a voracious appetite for all things that surprise and delight Benefits + Insights and hands-on coaching on experience design, event production, brand management, and community development -- all best practices that have grown Daybreaker into a global movement + Access to a global network of artists, DJs, and musicians who are excited to participate and add to the experience + Collaborate with an international community of amazing Producers committed to the Daybreaker movement and creating unique experiences around the world — you can consider these folks your new global family + Monthly strategy sessions with Daybreaker co-founder/CEO and serial social entrepreneur Radha Agrawal + Invitations to exclusive events such as art exhibitions, underground dance parties, startup mixers, family dinners, and mindful experiences + Local and global support from our PR team, who has landed Daybreaker major features in leading publications like The New York Times, GQ, and The Washington Post. If this sounds like your dream job, and you're serious about the role, then we would love to receive your application. We're excited to chat with you!

About Athena  Athena is a marketing consultancy where great ideas are activated. With a blend of strategic thinking, creative vision, and hands-on execution, we partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.   Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a 2024 Philadelphia Inquirer Top Workplace, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.    About the Position  Athena is looking for an Event and Experiences Manager with a passion for problem-solving, managing change, and improving efficiency. We work in a spirited, fast-paced, and ever-changing environment, and we’re looking for someone who can hit the ground running and thrive in this setting.    The Events and Experiences Manager will support the strategic development and execution of client events, ensuring each experience aligns with the client's brand and objectives. This role contributes to the management of the event’s operational aspects and coordinating with cross-functional teams to deliver seamless, impactful events that meet client expectations and enhance their brand presence.    Requirements What you'll be responsible for: Strategic Planning & Client Management   Formulating, organizing, and monitoring interconnected projects with a focus on strategic planning and seamless execution   Collaborating with clients to understand their vision, objectives, and preferences, incorporating feedback into their marketing and event strategies   Coordinating with internal and external stakeholders across various disciplines to ensure successful marketing and event outcomes   Conducting regular team calls to ensure all stakeholders remain aligned and understand individual responsibilities, tasks, and deliverables   Exemplifying proactive leadership in both planning and execution, with a keen focus on anticipating needs, deliverables, and subsequent steps   Act as the primary point of contact for clients on assigned projects, demonstrating confidence and autonomy in addressing challenges and providing solutions.   Event Development & Execution   Leading the development and execution of comprehensive conference and event strategies aligned with client and organizational objectives, ensuring quality and scalability.  Assist in implementing visually stunning event designs, including stage setups, signage, and thematic elements   Managing event technical needs by collaborating with art and technical crews, brainstorming solutions to obstacles, and more   Aiding project teams in creating compelling and engaging content for campaigns, including digital content, print materials, branding materials, scripts, presentations, and multimedia materials   Supporting the development and execution of comprehensive communication strategies for events and marketing initiatives   Effectively manage overlapping deliverables by employing strategic prioritization and delegation where appropriate.  Analyzing project performance metrics to measure success and compiling reports for client records   Participating in on-site event execution, potentially involving evening and weekend commitments and/or travel   Operations & Administration   Assisting in administering project finances, budgets, vendor communication, vendor contracts, and budget reporting to clients and internal stakeholders.   Provide clear direction to internal teams and external vendors, fostering collaboration to meet complex project requirements.  Conducting real-time review and editing of projects to guarantee timely and scope-compliant delivery.   Building and maintaining relationships with key industry partners, sponsors, and vendors to enhance event experiences and opportunities.   Identifying and supporting the development of new opportunities that align with the company’s strategic goals.   Ensure compliance with ISO and regulatory standards, including applying information security policies and procedures relevant to your department's reports. The skills and experience you should have: Demonstrated leadership in managing projects with minimal oversight while maintaining accountability to team and client expectations.   Proven ability to work independently and take ownership of high-priority initiatives.  Exceptional multitasking skills with experience balancing competing deliverables.   Competency in developing practical marketing & event strategies and tactics.   Skilled in managing the logistical aspects of events and collaborating with team members for successful execution.   Understanding of project management principles and practices.   Strong creative skills, with a good sense of design for the visual components of an event.   Experience in building and maintaining client relationships.   Capability in identifying business development opportunities and establishing strategic partnerships.   Commitment to ensuring programs achieve expected results.   Attention to detail and organizational prowess.   Self-driven with a strong problem-solving mindset.   Innovative and analytical, able to handle numerical and technical tasks.   Competent in budget oversight and financial reporting.   Effective communication skills, capable of clearly expressing ideas and engaging various audiences.   Collaborative, working effectively with internal and external parties.   Proficient with Excel and PowerPoint, using these tools for data management and creating compelling presentations.   4 - 6 years of professional experience    It’s a plus if you have:  Bachelor's degree from a four-year college or university    Experience using time tracking and expense management software    Proficient knowledge of Microsoft Office Suite and SharePoint     Proficient knowledge of Airtable    Proficient understanding of SplashThat and Cvent    Benefits Medical/Dental benefits including of 1K Health Reimbursement Account Matching 401K Generous PTO policy Substantial Parental Leave Policy Hybrid Work Environment (3x in our Philadelphia, PA office) Curious about your career path at Athena? This role is at the Manager level within Athena’s career-path structure. This team has the following levels of progression for growth and development.  Coordinator --> Sr. Coordinator-->Manager --> Sr. Manager --> Director --> Sr. Director --> Executive Director  Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started.  Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.

Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has $4.4+ billion in assets under management and invests globally across venture, growth, and credit with has a team of more than 90 professionals. EIP is seeking a detail-oriented, proactive Event & Operations Associate to support both event planning and logistics and office operations. This hybrid role is ideal for someone who thrives on variety, enjoys working with others, and brings energy and warmth to every task.   Key Responsibilities:   Pre-Event/Event Preparation & Management Assist in planning and executing events of all sizes, including on-site setup, coordination, and staff direction, with the ability to lead some of the smaller in-house events. Negotiate and manage food and beverage contracts, ensuring service standards and timely delivery and setup. Contract and supervise event contractors, track timesheets, and ensure workspace readiness. Oversee the creation and assembly of event materials such as name badges, signage, lanyards, and printed programs. Design and manage packing strategies, maintain inventory systems, and supervise logistics for packing and load-out operations. Prepare event kits (“buckets”) with documents and supplies to ensure smooth execution. Communicate event logistics and updates to staff.   Office Management Oversee and manage conference and meeting room bookings to optimize space usage and avoid scheduling conflicts.  Manage meeting logistics including AV setup, catering, room configuration, signage, and materials distribution. Serve as the primary liaison with vendors and internal stakeholders, ensuring service-level agreements are met and operational standards are upheld for all meetings and events. Review and approve meeting-related expenses, ensuring accuracy and adherence to budget. Develop and implement protocols for managing meeting requests, including last-minute changes, to ensure responsiveness and continuity. Submit and monitor service requests through the building’s ticketing system. Oversee maintenance and service of office equipment (e.g., copiers, door locks, water systems) and coordinate vendor relationships. Manage building-related requests, vendor certificates of insurance (COIs), and coordinate office repairs. Support new hire onboarding by supporting IT set up, managing applications access, and providing branded materials.   Backup Responsibilities for Receptionist (as needed) Establish quality control procedures through daily walkthroughs, proactively resolving issues and maintaining readiness standards. Provide short-term front desk coverage, including during lunch breaks. Manage the ordering of office supplies from vendors (e.g., Amazon, Staples, Instacart), and maintain organized supply closets. Handle incoming and outgoing shipments, including Amazon returns and internal package distribution. Requirements Bachelor’s degree and 2+ years of experience in event coordination, hospitality F&B, or office administration. Strong logistical planning and vendor coordination skills. Proficiency in Microsoft Office, Google Workspace, WordPress, Canva, and office equipment. Highly organized and detail-oriented, with the ability to manage multiple priorities. Excellent communication skills and a collaborative, service-oriented mindset. Comfortable with physical tasks such as lifting bins, packing supplies, and restocking.   Preferred Experience Independent thinker with strong problem-solving skills. Experience working in fast-paced, small team environments. Proactive with leadership instincts and the ability to anticipate needs. Adaptable and flexible in dynamic settings. Strong interpersonal skills and ability to build cross-functional relationships. Continuous improvement mindset with attention to process efficiency. Benefits The compensation range for this position is $80,000-$90,000, and this role is bonus eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, and 401k retirement benefits, and more.

Job Description: The Director of Public Events & Special Projects will be responsible for designing, coordinating, producing, and elevating mission-aligned public programming across the organization. This role works closely with the Executive Director and departmental leadership to ensure that programming is well-executed, visitor-centered, and logistically sound. The Director will oversee the coordination and delivery of thematic programming that connects across departments, including major public festivals and cross-functional events (e.g., Arriba, Pride, Halloween, Horticulture Celebration launch events), as well as smaller events such as artists' talks and conversations or horticulture-related virtual and in-person educational programming, while ensuring these programs meet our standards and reflect our organizational values. They will partner with Communications and Development to ensure storytelling, sponsor engagement, and impact data are embedded in all programming efforts. In addition to managing event logistics and execution, this role retains responsibility for essential administrative and operational functions that are foundational to program execution and evaluation. Strategic Program Planning & Coordination Develop and lead an annual season of integrated public programs and special events that reflect the High Line’s mission, engage diverse audiences, and enhance the visitor experience. Collaborate with program departments (Art, Education, Community Engagement, Horticulture) to unify thematic content and ensure consistent quality and relevance. Serve as the lead planner and coordinator for the High Line’s largest public events (e.g., Arriba, Pride, Halloween), overseeing internal alignment, logistics, and partnerships. Partner with the Executive Director to create special initiatives that deepen visitor connection to the High Line. Facilitate long-range planning for public events, including cross-year theme development and evaluation. Institutional Alignment & Collaboration Act as a liaison between program departments and institutional teams (Development, Special Events, Communications, Production, Operations) to ensure seamless collaboration and execution. Work closely with Development to align programs with sponsor interests and funding goals. Partner with Communications to ensure programs are effectively promoted, documented, and communicated internally and externally. Represent public events in cross-functional meetings and external partnerships as needed. Evaluation, Data & Storytelling Oversee program evaluation systems, including survey design, attendance tracking, and data analysis. Provide regular reports and narrative summaries to Advancement to support fundraising and storytelling. Develop tools and processes to capture, analyze, and share program impact with stakeholders. Administrative & Operational Support Coordinate Eventbrite and internal planning systems, including calendars, Asana task assignments, and Google Forms for event submissions. Maintain oversight of budget tracking, grant timelines, and event schedules. Manage agreements, contracts, and interdepartmental communications related to programs and events. Continue to support and refine internal processes for cross-departmental collaboration and event execution. Requirements At least 6 years of progressive experience in public programming, cultural production, event planning, or nonprofit arts/engagement. Proven ability to lead cross-functional initiatives and manage complex projects with multiple stakeholders. Demonstrated strategic thinking, with experience developing and executing large-scale public events aligned with organizational mission and values. Experience managing partnerships, program/event evaluation, and data-informed storytelling. Demonstrated excellence in project management, communication, and organizational skills—essential to driving complex, cross-functional initiatives from concept to execution. Experience building and managing budgets. Comfortable working in a fast-paced, collaborative, and evolving environment. Strong commitment to equity, inclusion, and community-centered programming. Preferred skills: Familiarity with the NYC cultural or parks sector. Experience working in nonprofit or public/private hybrid environments. Spanish proficiency or multilingual skills a plus. This position is based at the High Line headquarters in the Meatpacking District in Manhattan, New York City, with a hybrid schedule and a required on-site presence at least 3 days per week. Compensation: The salary range is $100,000-$115,000, commensurate with experience and qualifications. Benefits Medical, dental, and vision insurance Paid primary and secondary caregiver leave 20 Vacation days, 7 sick days, and 10 paid holidays with floating holidays & Winter Fridays, Discounts Citi Bike Membership Discounts with Vendor at the High Line & around the Meatpacking neighborhood Free entrance to Whitney Museum Supplemental short-term disability insurance and paid life insurance Commuter benefits Flexible Spending Accounts Contribution in a 403(b) retirement plan Employee Assistance Program Growth & Development About Friends of the High Line: The High Line is both a nonprofit organization and a public park on the West Side of Manhattan. We’re devoted to reimagining public spaces to create connected, healthy neighborhoods and cities through our work with communities on and off the High Line. Built on a historic, elevated rail line, the High Line was always intended to be more than a park. You can walk through the gardens, view art, experience a performance, enjoy food or beverage, or connect with friends and neighbors while enjoying a unique perspective of New York City. Nearly 100% of our annual budget comes through donations. The High Line is owned by the City of New York, and we operate under a license agreement with NYC Parks. EEO Statement: The High Line is guided by a series of values through which we make decisions, including hiring. These values include proactively creating access points for all people, regardless of age, sex, color, creed, race, income, country of origin, religion, sexual orientation, or gender identity. As part of our commitment to living up to these values and advancing equity within our organization and through our work, we are committed to an equitable hiring process. Hence, we strongly encourage applications from people with a broad range of lived experiences. This description shall not be construed as a contract of any sort for a specific period of employment. **If you are an individual with a disability and need accommodation during the application process, please send an email request for accomodation to peopleandculture@thehighline.org** Resumes sent to this email address will NOT be given any special consideration.

Ready to Lead From the Front? At Joyce Windows, Sunrooms & Baths, we believe in meeting homeowners where they are—whether it’s at a bustling event or on their front porch. As our Events & Field Marketing Lead, you’ll join the current team and be the driving force behind two of our most important lead-generation channels: live events and neighborhood outreach. This is a hands-on leadership role for someone who loves managing teams, working crowds, hitting goals, and making a visible impact every single day. What You’ll Do Lead Two Dynamic Teams - Manage, train, and motivate our Event Marketing Reps and Field Canvassing Team to generate high-quality leads and appointments. Assist with the Events - Assist with in person training, help with some set ups, work events on busy weekends. Drive Field Strategy - Oversee local canvassing programs, route planning, rep assignments, and daily performance tracking. Hit the Numbers - Manage goals for lead volume, cost-per-lead, and appointment set rate. Use data to coach reps, identify trends, and boost performance. Be in the Action - This is not a desk job. You’ll be in the field with your teams, coaching in real time, solving problems, and leading by example. Requirements 1–3 years in event marketing, canvassing leadership, or field team management. Proven track record of building and leading successful face-to-face marketing teams. Strong organizational and communication skills - you can juggle logistics, people, and performance with confidence. Energy, passion, and a lead-from-the-front mindset. Availability to work evenings/weekends. A valid driver’s license and a hands-on attitude. Benefits Compensation: Base salary of $40,000, plus bonuses and commissions. Successful employees typically earn $80,000+, with top performers often surpassing $100,000. Health, Dental, Vision, and 401(k) with company match. Paid Time Off + Paid Holidays. Leadership development programs and promotion from within. A supportive, energetic, no-ego environment where your ideas matter.  Why Join Joyce Windows, Sunrooms and Baths? 70+ years strong – We’re a third-generation, family-owned business with deep roots and big plans. We make our own products – Factory-direct windows, sunrooms, and baths—sold and installed by the people who build them. Career growth – We’re expanding fast, and we invest in leadership. Great pay & perks – Competitive salary, team performance bonuses, 401(k), health/vision/dental, PTO, and more.  If you’re the kind of leader who can turn a tent at a fair into a lead-gen machine and coach a street team like a pro, we want to meet you!

Degy Concepts is growing, and we’re looking for multiple USA-based Special Event Managers to join our team! This is a gig-based position with travel opportunities across the country, and we’re hiring in all states. We’re seeking proactive, detail-oriented professionals to lead and manage a wide range of live events — from brand activations to themed parties, festivals, corporate gatherings, dance parties, and interactive experiences. As the on-site point of contact, you’ll oversee setup, coordinate staff or volunteers, troubleshoot challenges, and ensure events run smoothly from start to finish. Ideal Candidates Are: ✔️ Experienced in event management, hospitality, or volunteer coordination ✔️ Calm under pressure and quick to problem-solve on-site ✔️ Friendly, professional, and confident managing diverse teams ✔️ Tech-savvy and comfortable with basic AV setups ✔️ Excited to travel and represent the Degy brand Position Details Freelance / Gig Work: Booked per event by Degy Concepts Travel: Required Schedule: Gigs typically last 1–3 days including travel, and may include daytime, evening, or weekend shifts If you thrive in logistics, traveling, love helping people, and enjoy being the go-to person during live experiences, we want to hear from you! Key Responsibilities Venue Setup & Layout: Organize materials, stations, signage, and equipment before guest arrival Technology Setup & Operation: Operate music, setup basic sound systems and event specific equipment, slideshows, or videos using provided devices Volunteer & Staff Coordination: Assign roles, provide direction, and ensure smooth collaboration Event Flow Oversight: Maintain the schedule, solve issues as they arise, and ensure a seamless guest experience Guest Support: Serve as a visible leader on-site — answering questions, offering help, and engaging participants Photo & Social Media Content: Capture casual behind-the-scenes content or key moments for future promotion Teardown & Wrap-Up: Clean and repack materials, ensuring the venue is returned to its original state Requirements Required Skills & Abilities Strong organization and time management Ability to lead and communicate with confidence Experience with basic AV equipment (speakers, laptops, projectors, etc.) Friendly, approachable, and calm in dynamic settings Able to take photos and basic social media-style videos as needed Experience & Education Must be 21 years or older and possess a Real ID Must be authorized to work in the United States This position may be subject to a background check Minimum 1 year of experience in events, hospitality, or logistics Prior volunteer or staff coordination experience is a plus Physical Requirements Able to stand and walk for extended periods Must be comfortable lifting up to 50 lbs and handling physical setup Thrive in high-energy, fast-paced environments with music, movement, and large crowds