Office Coordinator (boston: northwest/merrimack)

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite. Requirements Responsibilities: Assist in the development and implementation of an integrated, standardized, and centralized workflow process Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution Support the development of visualization tools and resources to enhance workflow efficiency Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management Facilitate analysis to effectively plan and manage resources and operational execution Coordinate and manage meetings and related forums by: setting and managing agendas, reviewing and providing recommendations on RMB materials, developing and delivering briefings as required, and documenting meeting minutes and action items and ensuring timely follow-up Qualifications: 5-10 years of proven experience in supporting business operations, preferably within a government contracting or defense environment Strong organizational skills with the ability to manage multiple tasks simultaneously Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred Experience in program management, budget planning, or contract management is a plus Preferred Qualifications: NRO experience highly desired Education: HS diploma required Bachelor’s degree (preferred) Security Clearance Requirements: Active TS/SCI CI Poly security clearance is required.

Our client, an investment firm located in Cambridge, is seeking an Executive Assistant to join their team on a contract basis. This hybrid role consists of 3 days onsite, 2 remote and has standard hours from 8:30AM-5PM. It is compensating up to $43 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration. Responsibilities: Provide executive-level support including complex scheduling and meeting coordination using Outlook Manage travel arrangements and process expense reports through Concur Offer light administrative support to the broader Team Act as a point of contact and liaison for internal and external stakeholders Qualifications: Strong proficiency in Microsoft Office and Outlook Experience with travel planning and expense reporting Tech-savvy with excellent judgment, strong time management skills, and a proactive, team-oriented approach Able to work independently, handle shifting priorities, and operate with a sense of urgency Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Office Administrator plays a crucial role in maintaining daily office operations, providing essential support to the team, and ensuring efficient workflow within the organization. This role handles a variety of administrative duties, from managing communications and scheduling to maintaining records and coordinating office resources. The ideal candidate is highly organized, detail oriented, and capable of handling multiple tasks in a dynamic work environment. The Office Administrator will be held to a standard involving KPI's including: 1) Cycle time for new job check in 2) Error rate for job check in 3) Sales Rep Marketing Request Fulfillment 4)On site sales support related to onboarding/offboarding Key Responsibilities Handle incoming and outgoing communications, including phone calls, emails, and mail distribution. Organize and maintain office files, records, and documents to ensure easy access and confidentiality. Manage schedules for team members, coordinate meetings, and book conference rooms or virtual meeting links. Assist in the planning and coordination of internal events, team meetings, and training sessions. Maintain a shared calendar, keeping track of appointments, deadlines, and key dates. Prepare documents, reports, and presentations, ensuring accuracy and adherence to company formatting guidelines. Perform data entry tasks, ensuring data is accurate, complete, and up to date across various platforms. Assist in drafting and proofreading internal and external communications. Office and Inventory Management: Oversee office supplies, manage inventory, and coordinate with vendors for restocking and maintenance as needed. Track and manage office related expenses, processing purchase orders and invoices. Support onboarding of new employees by preparing workstations and coordinating necessary resources. Administrative Support to Departments: Provide administrative assistance to specific departments as needed, including project support and coordinating resources. Act as a liaison for internal departments, facilitating communication and maintaining workflow efficiency. Process jobs and daily use of CRM as needed Additional Duties as Assigned Qualifications High school diploma or equivalent required; associate’s degree or relevant certification is a plus. 2 years of experience in an administrative support or office assistant role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask, prioritize, and work independently with minimal supervision. This role is ideal for someone with strong organizational skills who enjoys working in a team oriented environment and managing various administrative tasks essential to keeping the office running smoothly.  Requirements Typically requires a high school degree and at least 1 years of experience. Previous Administrative assistant experience  Previous experience working in an office environment Excellent written and verbal communication skills Benefits Part Time Salary - $20 - $22 per hour

Our client, a property management company located in Boston, MA, is seeking a Tenant Coordinator to join their team on a temporary to hire basis. The schedule for this role is 8:30am to 5:30pm and is compensating $24-$25 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration. Responsibilities: Act as first point of contact for management office and answer all calls coming into the main line. Provide direct administrative support including ordering supplies, maintaining files, producing and distributing forms, etc. Oversee and calculate all tenant billings including utilities, work orders, purchases, and misc. service requests Prepare and review monthly rent statements for accuracy Communicate with building tenants regarding requests, and staff to resolve issues Maintain online work order and visitor entry software Coordinate tenant move-ins and move-outs, including loading dock and freight reservations Maintain proper documentation for Certificates of Insurance for both tenants and vendors Assist with scheduling and contracting vendor work throughout the building and accurately communicating impact to tenants Support building events, tenant events and outside user group events; room setups, ordering catering and coordinating vendors and event details, etc. Support regular community programming which may fall outside of normal business hours Conduct facility inspections within property Qualifications: Bachelors Degree in related field 2 plus years in commercial real estate/property management preferred Excellent written and oral communication skills Ability to use discretion and a high level of professionalism Critical thinking Accustomed to high-pressured environments Customer service oriented Must be able to multi-task and prioritize duties Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Who Are We? As Canada’s leading e-commerce delivery provider, UniUni is committed to growing a sustainable business for the communities it serves and enriching employee experience to propelling influential expansion in North America. With a people-driven mindset, UniUni was born in 2019 to ensure every industry loves e-commerce shipments. Why UniUni? We care about our people. At UniUni, we support our employees by valuing both lateral moves and vertical promotions. We know you are not only seeking a job but a career to pursue. A rewarding career at UniUni means doing what you love, we build up your skills. We encourage passionate, motivated people to be part of our success story in making one of Canada’s best courier companies even better by applying online today. We are seeking a morning shift operation assistant that will be working in a morning shift from 6 am to 3 pm local time. Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Must obtain a valid US work visa Fluent in English; Mandarin is an asset Bachelor's degree required Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Night Shift: 2:00PM-11:00PM pay: 18-20/h Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance

A boutique financial firm in downtown Boston is seeking an Executive Assistant to support multiple investment professionals on a temp-to-perm basis. This is a 100% onsite role with hours from 8:30 AM to 5:30 PM and pays $40-43/hour. Candidates must have prior experience in fnancial services or hedge fund environments and be ready to start ASAP. Responsibilities include: Managing complex calendars and coordinating meetings Coordinating extensive travel arrangements and detailed itineraries Preparing and allocating expense reports Supporting deal teams with data entry and financial activities Handling calls, mail, internal communications, and meeting setups Collaborating closely with other administrative staff Candidate qualifications: Bachelor's degree preferred 5+ years of EA experience in financial services, especially PE or hedge funds Proficiency in Microsoft Office and Zoom Experience with Concur or similar travel and expense management systems Strong communication, organizational, and multitasking skills Positive, professional, and team-oriented attitude Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)