Entry-Level Admin Assistant – San Carlos – $21/hr + Commissions (san carlos)

We are currently seeking for a full time receptionist/administrator whom provides both clerical and administrative support to professionals in the office and technicians at the job sites. Responsibilities include coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks. Requirements: -Proficiency in Windows 7 & 8, Microsoft Word, Outlook, Excel and Adobe Acrobat, to produce correspondence and documents, records, spreadsheets, log books and databases; - Excellent written and oral communication skills - Ability to multi-task and work well under pressure - Applicant shall be extremely organized - Detail orientated - Ability to work independent Main work activities include: - email and letter writing, answering the telephone and email enquiries, keeping diaries - archiving contracts and related correspondences - creating service work orders for each service call - liaising with staff in other departments and with external contacts - maintaining filing systems, - sorting and distributing incoming post and organizing and sending outgoing post - organizing and storing paperwork, documents and computer-based information - photocopying, scanning and printing various documents, sometimes on behalf of other colleagues - getting familiar with the general process of projects Experience in contracting industry would be an asset. This is an excellent opportunity to join a dynamic growing company and for the right candidate to become an integral part of our team.

Sales and Accounting Assistant - $18 hr plus comm. Action Duct Cleaning, a family-owned company established in 1978, is seeking a motivated Sales and Accounting Assistant. We're a fast-paced, high-volume, and growing company with an outstanding reputation, a positive work environment, and an enthusiastic staff. You'll be a key player on our team, helping our busy field salespeople with administrative and sales support, and also assisting our accounting department with daily tasks. The ideal candidate will be a highly organized, detail-oriented person with a passion for helping people. Key Responsibilities Sales Support: Make outbound calls to generate leads and handle inbound sales requests. Prospect and qualify customers, schedule appointments, and provide general sales support. Assist with closing deals, coordinating contracts, and updating proposals. Engage in selling activities with commission incentives. Accounting Assistance: Perform data entry and manage accounts receivable/payable. Process invoices and maintain accurate financial records. Conduct collections calling as needed. Support the accounting department with daily tasks and reporting. General Duties: Utilize excellent computer and phone research skills to identify new leads and opportunities. Maintain organized records and collaborate with team members to ensure seamless operations. Skills and Qualifications Previous experience in a call center and/or accounting role preferred. Proficiency with Microsoft Office (Word, Excel) and excellent data entry skills. Experience with accounting software, such as QuickBooks or equivalent. Knowledge of accounts receivable/payable processes. Comfortable with collections calling. Highly organized with exceptional attention to detail. Strong problem-solving skills and ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Outgoing personality with a passion for helping people and working collaboratively. Outstanding computer and phone research skills for lead generation. Benefits Vacation: Available after one year, with increasing benefits over time. Healthcare Plan: Company covers approximately half the cost for participating employees. Sick Leave: Provided to support employee well-being. Holidays: Seven paid holidays per year after 90 days of employment. Bereavement Pay: Available as needed. Pregnancy Disability Leave: Offered in accordance with company policy. 401K Plan: Employees can invest in a retirement plan, with potential discretionary company contributions. Our Values We’re looking for someone who shares our commitment to: Improving the quality of life around us. Passion for doing better. Providing remarkable service. Commitment to honesty. Selfless teamwork. How to Apply If you’re ready to join a dynamic team and make a difference, apply now on Indeed! Please submit your resume highlighting your relevant experience and why you’re a great fit for Action Duct Cleaning.

Part-time personal assistant needed for a busy Sole proprietor/Independent Contractor. Seeking a Relable/Responsible person with great communication and writing skills. Pay rate: Depending on experience will range from $17-$18 hour. Flexibility for college students and semi retired. Part-time hours will vary from 8-12 hours a week. Currently the days will be Wednesday & Thursday. Looking for someone prefably who is Bilingual, (English/Spanish) but not required. Duties & Responsibilities Would like to hire someone who has social media skills for advertising. Driving to specific locations as needed. Run errands for both business and personal for Owner. Knowledge of Microsoft Office Suite, emphasis will be on Outlook and Adobe Acrobat. Have familiarity with CRM, prefably in ZOHO and Salesforce. Education & Experience: Minimum of a High School Diploma or G.E.D. Some college coursework in business management/administration or related fields preferred. Requirements: A valid CA driver's license and a reliable car and valid car insurance, gas reimbursement. Please send your resume as a PDF attachment. Please text Robert with your interest and I will respond when time permits. (562) 652-0421, Thank you…

Administrative Assistant At Tender Touch Homecare, our mission is to provide quality respite and personel care to families with developmentally disabilities.We are committed to compassionate, client-centered care that supports individuals and the families who care for them.  We are seeking a bilingual (Spanish/English) person to join our compassionate and mission- driven team.  Being extraordinarily organized, detailed focused, with effective time management and strong customer service skills. Must enjoy talking with our care providers regarding their EVV - Electronic Verification Visits (time clock-in's / out's). We are willing to train the right individual with the drive and commitment to succeed. We offer a relaxed, friendly, supportive and collaborative work environment. Job Description:   Monitor daily EVV time records for accuracy and compliance.   Resolve any discrepancies accurately regarding EVV visits.   Assist care providers with EVV tech issues or system navigation.   Generate and review EVV reports.   Capable of handling high volume caregiver EVV records.   Assist with departmental projects or administrative duties as assigned.   Provide general administrative support as needed (phones, filing, data entry, etc.).  Skills   High school diploma or equivalent.    Previous administrative or clerical experience preferred   Proficiency in Microsoft Office Suite (Word, Excel, Outlook).   Strong attention to detail and organizational skills.   Ability to handle confidential information with integrity.   Good written and verbal communication skills.   Enjoy talking with people and must have a pleasant attitude.   Capable of handling high volume of caregivers.    Benefits:  Competitive pay  Health insurance  Dental Insurance  Vision Insurance  Sick Time  Paid Holidays

Great opportunity to grow!! Our company is seeking enthused and motivated Spanish and English speaking individuals to occupy the role of a front desk receptionist. Great opportunity to grow!! Must have the willingness and ambition to learn and take on a variety of responsibilities. DUTIES AND RESPONSIBILITIES: Ability to manage multi phone lines Data entry Following up with clients Other administrative and clerical duties as assigned Must be computer literate High school diploma or equivalent F/T position Mon -Fri 8:00 a.m.-5 p.m. Fluent in English/Spanish is required Bilingual is a plus Excellent communication skills Positive attitude Good work ethic Team player Ability to manage time Capable of Multi-Tasking Strict attention to details BENIFITS: Health/Dental/Vision Vacation and Sick Days Training available

We are seeking a detail-oriented, patient, and organized individual with exceptional time management, verbal, and written communication skills to provide direct assistance for an individual in performing their daily tasks and physical activities for three days a week. Location: Santa Monica Hours: Part time Pay: $20.00 per hour Start Date: 11/17/2025 Daily Responsibilities: **Filing systems:** Creating and maintaining both electronic and physical filing systems. **Document preparation:** Drafting, editing, and proofreading documents, reports, presentations, and invoices. **Database management:** Maintaining and updating databases and contact lists. **Record keeping:** Keeping accurate and accessible records. **Task management:** Completing administrative projects and supporting with daily tasks. **Confidentiality:** Handling sensitive or confidential information with discretion. **Problem-solving:** Addressing inquiries and resolving issues to maintain smooth daily routine. **Answering phones and managing correspondence:** Handling calls, emails, memos, and other communications, acting as a first point of contact. **Scheduling:** Coordinating appointments, meetings, and maintaining calendars. **Basic bookkeeping:** Performing tasks such as tracking expenses and processing invoices. **Fitness:** Provide transportation and accompany an individual by participating in their daily scheduled yoga or Pilates classes. Subsequently, follow up with strength training sessions at the gym following each class.