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Executive Assistant to C-level Legal Executive (Midtown)
Billion-Dollar Global Holding Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support three executive-level attorneys on their Legal Team, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel. The person in the role now is relocating to the West Coast, which is why the position is open! Candidates must have a minimum of 3-5+ years of applicable, high-level executive administrative experience, ideally supporting attorneys or working within a legal department (preferred, not required), and a Bachelor’s degree is required. Ideal candidates should be highly motivated, proactive, extremely organized, thoughtful, efficient, and possess excellent interpersonal and communication skills, a growth mindset, and a sophisticated, mature demeanor. This is an incredibly dynamic, nice team and an opportunity to join a best-in-class company!
Salary depends on experience (90-125k+ base), plus paid overtime and discretionary bonus eligibility. Excellent benefits, catered lunch, gorgeous offices, etc.!
Hours: 9:00am-5:30pm, with flexibility as needed. Hybrid work schedule (In office Monday through Thursday, with the ability to work remotely on Friday).
Responsibilities:
Provide high-level executive administrative support to three executive-level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel. =
Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Coordinate complex domestic and international travel arrangements and detailed itineraries.
Prepare, process, and submit expense reports.
Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
Develop and maintain electronic filing systems.
Assist with preparing PowerPoint presentations and other materials for attorneys’ review.
Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
Requirements/Qualifications:
Minimum 3-5+ years’ prior experience working in a fast-paced environment and supporting a dynamic executive(s). Prior experience supporting attorneys preferred but not required.
Bachelor’s degree required.
A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff, and business partners.
Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
A “roll-up-your-sleeves” mentality and “low-ego” attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
Passion for the details and executive support.
Proven track record of working independently and as part of a team.
Able to handle multiple tasks simultaneously, with sophistication and ease.
Demonstrates an intellectual curiosity and continuous drive to improve performance.
Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.
207 E 32nd St, New York, NY 10016, USA
$90,000-125,000/year
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