Albion Administration & Office Support Job Listings

Workable

Receptionist

Position: Receptionist Reports to: President Cannon Industries A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are unsurpassed in the industry because we know that our customers’ standards grow with each passing year. Computer controlled processes, operators and technicians with decades of experience, and strict procedures for quality control have led Cannon Industries to step ahead of the competition, by earning QS:9000, ISO:9002, and TS:16949 certifications. Cannon Industries, Inc. is a drug, smoke and alcohol free working environment. General Job Description: Controls the flow of calls and visitors to the company. Provides administrative support to the President, Sales and Customer Service. Expedites meetings, conferences, etc. Minimum Qualifications: Associates degree with 2 years experience in an office/administrative setting Legible handwriting with good written & oral communication skills Pleasant speaking voice Working knowledge with MS Windows and with office software (MS Word, Excel and Outlook) Ability to manage multiple priorities Ability to maintain a positive, professional demeanor under all circumstances Receptionist Duties: Answer telephone, route calls and take accurate messages Greet visitors notify person visited, monitor visitor activities in public area of the building Operate paging system in a professional manner Maintain appearance of work area and conference room Operate office equipment such as faxes, copiers, postage meters and computers Assist with composing and publishing announcements and bulletins Customer Service Duties: Assist with data entry pertaining to customer orders in database daily Assist with maintaining all customer files Prepare customized quote blanks, prepare and send out quotes in a timely manner Generate and post internally customer delivery performance weekly (using charts & graphs) Send out customer service surveys quarterly Assist with coordination of company social events 7. Report labor transactions 8. Updates inventory as needed This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties and responsibilities as it may be deemed necessary.

Rochester, NY, USA

Negotiable Salary

Customer Service Representative63499851961859121

Workable

Customer Service Representative

Cannon Industries A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are unsurpassed in the industry because we know that our customers’ standards grow with each passing year. Computer controlled processes, operators and technicians with decades of experience, and strict procedures for quality control have led Cannon Industries to step ahead of the competition, by earning QS:9000, ISO:9002, and TS:16949 certifications. Cannon Industries, Inc. is a drug, smoke and alcohol free working environment. General Job Description: Communicates with customers on all questions and inquiries related to their orders including on-time delivery of product. Minimum Qualifications: Minimum 2 years customer service experience in an administrative/office setting Excellent phone communication ability Ability to navigate a computer database Attention to detail. Organized with clerical skills. Specific Duties: Responsible for customer order entry from EDI Monitor EDI schedules to make sure EAU (Estimated Annual Usage) is being met, and that customer orders are not dropping out of schedule. Monitor customer websites for purchase orders, schedule changes, request for quotes, quality information Handles customer inquiries pertaining to orders/product Communicates with customers daily to report ship & delivery information Complete ASN (Advance Ship Notice) when parts ship to customer Monitor all shipments by production to customer Maintain all customer files Create Expediter Report Monitor the customers delivery performance Acknowledge customer PO’s (purchase orders) Proactively notify customers of late orders Assign RMA’s (Return Material Authorization) to quality department for reconciliation Provide proof of delivery to customers as necessary for invoice discrepancies. Maintain and input data pertaining to customer orders in database This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties and responsibilities as it may be deemed necessary.

Rochester, NY, USA

Negotiable Salary

Document Control Specialist (NY)63392021095811122

Workable

Document Control Specialist (NY)

We are currently seeking qualified candidates for consideration to fill an open Document Control Specialist position in our Program Management Services Division. This position works out of our Client’s Rochester, NY office (in office 5-days/week). The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Document Control Specialist assists Project Manager’s to sufficiently maintain documentation within our client’s portfolio of projects. The Document Control Specialist is assigned to multiple projects and is responsible for the document lifecycle, ensuring accuracy, compliance, and accessibility. They follow and maintain document control procedures, oversee version control, and facilitate collaboration between stakeholders. The successful candidate will have qualities like attention to detail, organizational skills, and a strong understanding of document management systems. Salary Range: $40,000 - $74,000 The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Responsibilities Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control. Process, distribute, and maintain controlled documentation using owner document control system. Process documents for revision and approval. Monitor the distribution and reconciliation of process or reference documents. Perform overall document control and flow of engineering design/submittals and processes/reviews. Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting. Requirements 5 years or more in controlling document processes and procedures. Understanding of design and drafting standards required for the check and release of engineering drawings. Working knowledge of Project Wise and SharePoint. Associate and/or bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience Thrive in a team environment; be able to assist other document control/program management resources. Benefits Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. Flexible Work Schedule Health/Dental Insurance 401k Plan with Employer Match Short & Long Term Disability Profit Sharing Paid Time Off Leadership Development Program Fitness Reimbursement Tuition Reimbursement Referral Bonus Program Wellness Program Team Building Events Community Service Events

Rochester, NY, USA

$40,000-74,000/year

Workable

Medical Secretary

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working. The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership. Essential Competencies Excellent organizational skills with high attention to detail. Excellent written and verbal communication skills. Excellent social and emotional intelligence. The primary duties of this position include, but are not limited to: Greet visitors and patients, check-in and check-out, and direct to appropriate personnel. Schedule and confirm patient appointments. Answer telephones Collect patient information and verify insurance coverage. Scan documents Routes faxes and electronical records. Knowledge with HIPAA and privacy compliance laws. No-fault and workers' compensation claim verification and follow ups Complete medical records request Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications Required to work a flexible schedule, days, evenings. Requirements Medical Front Desk Receptionist: 1 year (Preferred) Computer skills: 1 year (Preferred) Benefits 401(k) Matching Dental Insurance Health Insurance Vision Insurance Paid Time Off Paid Sick Time Paid Holidays Life Insurance and AD&D Long Term Disability Clothing Allowance Employee Assistance Program Personal Training and Gym Discounts Financial Wellness Programs Hotel and Travel Discounts

Rochester, NY, USA

Negotiable Salary