Personal Assistant – Executive Support in Consulting Environment (Part (Upper West Side)

Personal Assistant – Executive Support in Consulting Environment (Part-Time, Hybrid – NYC) Job Type: Part-Time (15–20 hours/week) Location: Upper West Side home office & Midtown East office, with hybrid flexibility Compensation: $35–$50/hour, commensurate with experience Reports to: Chief of Staff ⸻ About Us We are a U.S.-based consulting firm serving nonprofit and healthcare organizations domestically and internationally. With offices in New York, the Midwest, and the Southeast, our mission is to help mission-driven organizations achieve transformational growth. Our culture is grounded in equity, inclusion, and respect, and we are committed to creating a workplace that affirms diverse identities, experiences, and perspectives, in full compliance with federal, New York State, and New York City anti-discrimination laws. ⸻ Job Summary We seek a polished and proactive Personal Assistant with consulting or professional services experience. This hybrid role combines personal support (calendar, travel, household, medical scheduling) with business responsibilities (consulting-standard document prep, editing, and client-ready deliverables). The ideal candidate thrives in a fast-paced consulting environment, brings innovative solutions—including AI tool integration—and is comfortable representing leadership in client-facing interactions. Note on Location: Due to frequent in-person responsibilities at a home office on the Upper West Side and an office in Midtown East, candidates who live on or near the Upper West Side, or who otherwise have a convenient commute, are especially encouraged to apply. ⸻ Responsibilities • Manage personal calendar (travel, milestones, anniversaries, events). • Anticipate special occasions and coordinate appropriate gifts. • Schedule and manage medical appointments and prescriptions. • Oversee household vendors and logistics. • Draft, edit, and polish consulting-standard reports, proposals, and presentations. • Conduct research and prepare client briefs. • Liaise with clients and partners professionally. • Plan and coordinate complex travel logistics. • Advance the principal’s use of AI tools (ChatGPT, Copilot, Gemini). • Maintain expert proficiency in Microsoft 365 and manage workflows in Monday.com. ⸻ Qualifications Required • Minimum 3 years supporting executives in consulting or professional services. • Strong organizational and project management skills. • Exceptional writing, editing, and proofreading abilities. • Advanced proficiency in Microsoft 365. • Discretion, confidentiality, and polished client-facing presence. Preferred • Experience in nonprofit or healthcare consulting. • Familiarity with donor databases (Bloomerang, DonorSearch, iWave). • Light design/formatting skills (PowerPoint, Canva, Adobe). • Experience refining workflows and applying AI for productivity. ⸻ Schedule & Location • Hours: 15–20 per week, primarily weekdays. • Work setting: Hybrid — Upper West Side home office, Midtown East office, with some virtual flexibility. ⸻ Compensation • $35–$50/hour, aligned with competitive NYC market rates for high-level PA roles. ⸻ How to Apply Please submit your resume and cover letter describing: 1. Your consulting/professional services background. 2. Experience managing calendars, travel, and logistics. 3. Document preparation and editing expertise. 4. Familiarity with Microsoft 365, Monday.com, and AI tools. 5. Weekly availability (preferred days/hours). 6. Your general commute proximity to the Upper West Side.