Executive Assistant and Operations (La Jolla)

We are seeking a detail-oriented Planner / Compliance Clerk to join our team at Chicago O’Hare. In this role, you will be responsible for coordinating and planning the work of lavatory and potable water aircraft service drivers, ensuring smooth daily operations. Occasionally, you may be required to work outside on the tarmac to cover for an absent team member. Key Responsibilities: Plan and coordinate daily work for lavatory and potable water service drivers Manage multiple tasks simultaneously while communicating effectively via phone and computer Maintain records and reports using MS Office, with an emphasis on advanced Excel skills Schedule Options: 2nd Shift: Wednesday & Thursday off Friday–Tuesday: 1:15 PM – 9:45 PM OR Split Shift: Sunday–Tuesday: 4:45 AM – 1:15 PM Wednesday & Thursday: 1:15 PM – 9:45 PM Friday & Saturday off Compensation & Benefits: Starting pay: $21.30/hour + benefits Health, Dental, and Vision insurance Paid time off Qualifications: Strong multitasking and organizational skills Proficiency with phone, computer, and MS Office, especially Excel Ability to occasionally work outdoors on the tarmac Previous airport operations experience a plus

Seeking immediate hire of personal assistant to business owner. In-person/in-office hours will typically be 11am-6pm Tues-Saturday; some flexibility. *This is an IN-PERSON position* This position would be managing schedules, assisting with creating and executing events, light bookkeeping and various tasks to help support a variety of ventures. Some management experience would be helpful as the assistant will also be liaising with the staff, suppliers and clients of the executive’s multiple business units. WORKING ENVIRONMENT: This position requires a high degree of self-starting and self-discipline to be productive and effective. In-person/in-office hours will typically be 11am-6pm Tues-Saturday. Approximately 30-35 hours/week to start while training (additional hours to be available in the future if all goes well) This position will start as a 1099 position. Office in River West / West Town location. Having a car would be helpful. Must love animals. Please email your resume and a brief introduction to be considered for an immediate interview. *This is an IN-PERSON position*

Do you love expressing yourself through art, design, and conversation? We’re looking for someone with a big personality, high energy, and a love for creativity to join our marketing team! What You’ll Do Bring artistic ideas to life in marketing and advertising projects. Share creativity through social media posts and community outreach. Be part of fun campaigns that mix art, sales, and storytelling. Learn the business of marketing while letting your creativity shine. Who You Are Artistic, expressive, and full of ideas. Outgoing and excited to talk to people. High-energy and positive. Eager to explore the world of marketing, advertising, and social media. BE IN A PODCAST WORLD!!! . We need help! This is a fun role for someone who wants to grow, create, and share their artistic side every day!

PROGRAM ASSISTANT Full Time We are searching for our next great team member! If you enjoy helping people, managing details with accuracy, and keeping things moving efficiently, you may love this job. At Rebuilding Together Sacramento, we understand the deep connection between a safe, healthy home and the overall quality of life. Our programs focus on making home improvements that enhance health, safety, efficiency, and curb appeal—helping neighbors live safely and comfortably in their homes. In addition to supporting hundreds of homeowners each year, RTS also improves one to two nonprofit facilities annually to strengthen entire neighborhoods. Our work is carried out by employees, contractors, volunteers, workforce development students, and service program members. As a Program Assistant, you’ll be at the heart of this mission—helping us coordinate, track, and expand our impact so that we can serve even more people in need. PRIMARY RESPONSIBILITIES • Continuous communication with applicants • Applicant surveys and recordkeeping • Rebuild program volunteer management • Heavy database entry and paperwork • Monthly reporting using database program • Manage contractor recruitment process • Secure contractor insurance documents • Audit of completed client files • Support program manager and director • Other duties, as needed Qualifications Required • Minimum of 2 years of experience in a program support or administrative support role • Exceptional attention to detail with strong organizational and interpersonal skills • Ability to support multiple team members and manage varied tasks in a nonprofit setting • Proficiency with Microsoft Office and database applications • Strong verbal and written communication skills • Comfortable working in underserved neighborhoods and interacting with older adults and people with disabilities • Awareness of issues affecting low-income, underserved, and vulnerable populations • Independent, adaptable, and quick to learn new processes • Collaborative team player with a positive, solutions-oriented approach • Demonstrated reliability with a track record of meeting deadlines and following through on commitments Desired • Bilingual in English and Spanish • Experience using Salesforce or similar database/CRM systems HOURS: This is a full-time, hourly, non-exempt position (40 hours per week M-F) located in Sacramento. SCHEDULE: 5 days per week (M-F), during regular office hours. This position is not remote/hybrid and will occasionally require off-shifting for Saturday events. (approximately 4-6 times per year). COMPENSATION: $24.00-$25.00 per hour BENEFITS: Health, dental and vision insurance. Sick leave and vacation accrual 16 paid holidays + additional day during birthday month 3% retirement contribution, 100% vested after 3 years A criminal background check will be performed after a job offer is accepted by a candidate. Application Process: Email a resume and a cover letter explaining why you are a good fit for this position. Please include “Program Assistant” in the subject line and email by 11:59 pm on October 4, 2025. Applicants selected for consideration will be invited to a phone interview. Successful candidates will be invited to in-person interviews October 7-9, 13-14, 2025. Target start date: Thursday, October 30, 2025. No phone calls, please. Rebuilding Together Sacramento is an equal opportunity employer. www.rebuildingtogethersacramento.org

Join our dedicated fast pace team, a trusted provider of residential garage door services. We pride ourselves on delivering top-notch service and exceptional customer care. We are looking for a motivated individual to fill an office position to help support our growing business. **Position Overview:** We are seeking a bilingual candidate with experience in CRM systems to assist in office operations. The ideal candidate will be detail-oriented, organized, and available to start as soon as possible. **Responsibilities:** - Manage customer inquiries and provide outstanding service. - Maintain and update customer records in our CRM system. - Schedule service appointments and coordinate with technicians. - Support daily office operations and perform various administrative tasks. - Communicate effectively in languages, e.g., English, Spanish, Hebrew (a plus). **Qualifications:** - Previous experience in an GARAGE DOOR SERVICES office or administrative role is a MUST****** - Proficiency in CRM software; experience with CRM software, if applicable] is a plus. - Strong communication and interpersonal skills. - Ability to work both independently and collaboratively. - Must be able to start immediately. **Benefits:** - Competitive salary. - Opportunities for professional growth and development. - Supportive and friendly work environment. **How to Apply:** Interested candidates should send their resume. Please note that you MUST HAVE EXPERIENCE IN THE INDUSTRY.************** - Office hours 09:00am to 06:00pm - Office located in Tarzana We look forward to meeting you!

Looking for an office manager to help with office work for general contracting company. Responsibilities include: • Communicate with subcontractors and clients over email and phone • Form estimates, invoices, releases, contracts, and other assorted documents during the process of contracting a project • Help form files, charts, tables and solutions to problems faced by the team or questions asked by our clients or subcontractors • Utilize Quickbooks for the accounting and record-keeping of all projects • Know or be willing to learn basic Excel functions and file-keeping, including Google Sheets and Quickbooks • Manage and follow your own to-do list with the correct priority given to each task • Perform any necessary accounting as needed • Manage multiple email accounts to make sure all lines of communication are accounted for Please send resume for review.