Description

Overview: Sarah Cole Interiors is a fast-paced, high-end residential interior design firm based in Newton seeking a proactive and highly organized Office Manager / Project Administrator. This multifaceted role is ideal for someone who thrives in a detail-oriented, creative environment and enjoys both operational responsibility and high-level executive support. Key Responsibilities: Financial & Operational Support: Manage accounts payable/receivable, payroll, and employee reimbursements Maintain accurate financial records and documentation Process invoices, purchase orders, and vendor payments This position require 28-32 hour per week and the schedule has some flexability Assist with budgeting and tracking project expenses Organize receipts and manage costs of goods sold Schedule and track project installations and deliveries Administrative Management: Serve as the first point of contact for the office: manage phones, email inquiries, and office supplies Provide day-to-day support to the company owner including calendar management, travel arrangements, personal errands, and administrative assistance Maintain software licenses, insurance records, and other compliance-related documentation Act as a trusted representative of the principal when communicating with clients, collaborators, and vendors Oversee the materials and samples library Maintain the office and process invoices for rent and utilities Client & Vendor Communication: Respond to client billing inquiries with professionalism and clarity Follow up with clients post-installation to ensure satisfaction Liaise with vendors, trades, and service providers to keep projects running smoothly Assist in processing purchase orders, applying payments and tracking items Support onboarding for new clients Qualifications: Proficient in Microsoft Office Suite and Google Suite Experience with Design Manager or Studio Designer is a strong plus Familiarity with Dropbox, Adobe Creative Suite, Asana and/or Canva is desirable Strong organizational skills, attention to detail, and ability to manage multiple priorities Excellent communication and interpersonal skills Experience in a creative or design-driven industry preferred