Receptionist (Vista)

Job Overview: Pickering Insurance Services, a leading employee benefits brokerage firm in North County San Diego, is seeking a friendly, professional, and organized Part-Time Receptionist to join our team. As the first point of contact for clients, visitors, and vendors, you will play a key role in creating a welcoming experience while providing essential administrative support in a fast-paced, client-focused environment. We are looking for someone who lives within a 20-mile radius of our office and is willing to commit to at least 2 years. This part-time role has the potential to grow into full-time, offering opportunities for professional development and career growth. This is an excellent opportunity for someone who enjoys a dynamic office setting and wants to gain experience in the employee benefits and insurance industry. Key Responsibilities: Front Desk Operations -Greet clients, visitors, and vendors in a professional and courteous manner. -Answer and direct incoming phone calls, responding to inquiries or redirecting as needed. -Sort and forward emails and scanned documents to the appropriate departments. -Manage office mail, deliveries, and packages. -Maintain a clean, organized, and welcoming reception area. Administrative Support -Assist Account Managers with projects as needed. -Maintain accurate systems for client and vendor records. -Prepare and distribute client materials, documents, and forms. -Support client onboarding and assist with initial documentation or employee benefits inquiries. Confidentiality -Handle sensitive client and business information with discretion and professionalism. -Adhere to company policies and compliance regulations regarding confidentiality and data privacy. Qualifications: -Experience: Previous experience in receptionist, customer service, or administrative roles preferred; experience in insurance or medical office settings is a plus. -Communication: Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members. -Organization: Strong attention to detail, with the ability to multitask and prioritize in a fast-paced environment. -Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook), internet browsers, Zoom, Teams, and standard office equipment. -Professionalism: Demonstrated ability to maintain confidentiality and discretion at all times. -Personality: Friendly, approachable, positive attitude, and customer-service oriented. Working Environment: -Professional office setting with a supportive, team-oriented culture. -Flexible part-time hours designed to meet business needs. Why Join Us? -Gain hands-on experience in the growing field of employee benefits and brokerage services. -Develop valuable administrative and organizational skills in a professional setting. -Friendly, supportive company culture with opportunities for growth and learning. -Competitive hourly wage based on experience. If you are a reliable, detail-oriented professional who values confidentiality and enjoys providing excellent customer service, we want to hear from you! Apply today to join the Pickering Insurance Services team.