Office Manager Construction Company (San Marcos)

Escondido based insurance agency with national recognition has immediate openings for "Customer Service Representatives" in our Escondido office, with industry training available for the right candidate! This is an exciting opportunity to work for a growing, dynamic company that provides a friendly work environment, industry training, and career advancement. Previous Insurance experience is preferred, yet not a must for the right candidate. Why the work we do is meaningful! - We support people when they need it the most. - We give people security. - We lift people up out of disaster when they most need it. JOB SUMMARY: • Serve as the first line of contact in addressing questions and concerns from customers through phone calls and correspondence. • Respond to agent requests regarding new submission, renewals, and endorsements. • Manage customer service voicemail and return calls within a timely manner. WHAT YOU CAN EXPECT: We offer a unique compensation program designed to reward individual effort and team performance, which we feel is at the core of our long term success. Compensation is comprised of a competitive starting rate (Base + Bonus). QUALIFICATIONS include: • Minimum 3 years administrative/office experience, with previous call center experience preferred • Previous experience in Insurance field is preferred, but not required • Strong technical skills, including MSOffice proficiency (Word, Excel & Outlook), minimum 40wpm • Strong communication skills, both verbal & written, with ability to compose professional correspondence • Must be a self-starter, take initiative with new tasks, be able to analyze data and research/resolve issues effectively • Must be able to successfully pass Background check • Must possess High School diploma (or equivalency), Bachelor's degree a plus Bilingual a plus. Exciting career opportunity - apply today! Please reply to submit your resume. Please ignore related keywords: insurance salesman, insurance agent, agent, insurance sales person, insurance sales, insurance specialist, insurance, insurance agency, sales executive, sales man, saleswoman, sales woman, sales manager, sales person, sales, salesman, salesperson, selling, account executive, account sales manager, financial sales, financial services, finance manager, insurance, finance, agent in training, financial adviser, financial consultant, insurance sales, financial planner, inside sales, investment consultant, investment executive, investment representative, accounting, agent exec., agent, attorney, banker, banking, biz dev, broker, business development, insurance agent, changing careers, client adviser, sales, coaching, cold calling, sales consulting, CPA,sales coverage, insurance, equities, investment trader, insurance agent, investments, lead, license, long term care, long-term, management, manager, owner, agency, marketing, sales, mortgage broker, mutual funds, network sales, networker, networking, online trader, agent, outside sales owner, sales, policy portfolio, franchise, registered broker, sales, registered representative, representative, securities, insurance, senior financial adviser, senior financial consultant sales, seniors, series 6, series 63, series 7, stock broker, agent, teacher, teaching, sales broker, insurance broker, agent owner, business owner, property and casualty, sales, customer service rep, customer service representative,Sales, inside sales, outside sales, bilingual, insurance, insurance sales, life insurance, property and casualty, licensed motivated, driven, sales, business development, account executive, account manager, sales professional, cold-calling, networking, business-to-business, business-to-consumer,customers, telephone sales, lead generation, appointment setting,customer service, client service, property and casualty insurance, life insurance, health insurance, disability insurance, agent support, customer support, client support, data entry, claims,

Administrative Assistant needed for busy behavioral health practice. Position requires strong computer, writing, interpersonal, organizational, and independence skills. Duties include attending to phone calls, scheduling, coordination of intakes, help with billing, support for psychologists in practice, and other office tasks. The position is twenty hours per week, Monday through Friday, and 9:00 am to 1:00 pm. The ideal candidate has several years of experience in a medical, behavioral health, or other related office setting.

Bookkeeper Looking for an individual to be a part of a team to run the accounting in a small landscape construction company. Computer Skills: Familiar with QuickBooks Desktop – including: Creating invoices, billing, and payroll functions. Recording of Invoices from Vendors in Bills and Payables through Bill Pay. Use Reconciliation for Credit Cards. Enter payroll hours, run payroll, payment of Federal Taxes. Ability to run Reports as necessary, adjust templates, create new clients, and new staff accounts. Excel: Familiar with Excel – use Excel to create reports as necessary – imported from QB. Create/Use Templates in Excel Spreadsheets Some experience with Formulas (basic math necessary – addition, subtraction, multiplication, division, percentages, figuring of square foot) Typing – minimum 50 wpm and 10 key. Duties include: Complete payroll on a bi-weekly schedule, Enter accounts payable and create payments to vendors Setup new client accounts, create billings for clients and record payments - accounts receivable. Reconcile of Credit Cards. Create bank deposits. Maintenance Billing – creates billing for maintenance clients once per month. Construction Billing – accurately keeps track of client billing and items “extras” that need to be billed. Create Billing – Communicate with Clients or Construction Partner to make sure billings are received in a timely manner. Experience with Payroll Quarterlies a plus. Ability to troubleshoot problems. Full-time position – 40 hours per week

Auburn CPA firm is seeking a positive, energetic, and highly organized Receptionist/Office Assistant to serve as the welcoming face for our busy, fast-paced office. While most of our team works remotely, you will be the anchor of our physical office, responsible for ensuring operations run smoothly, professionally, and efficiently from the ground. You’ll be the first point of contact for in-person visitors and phone calls, greeting clients in a friendly, business-like manner and representing the firm with warmth and professionalism. The ideal candidate will be self-motivated and detail-oriented, with excellent interpersonal skills and the ability to manage a multi-line phone system (3–4 lines), handle sensitive information with care, and juggle multiple tasks with poise. Proficiency in Microsoft Office Suite, Adobe, and online tools (including social media platforms and client portals) is essential. This role also includes general office duties, maintaining a clean and welcoming client area and conference room, and providing administrative support to remote staff. Punctuality is key, as this person will open the office at 9:00 AM on weekdays. After the initial training period, the position includes the flexibility to work remotely on Thursdays. Typical duties in our paperless office will include: • Answering phones • Greeting clients and logging in their projects • Scheduling appointments • Ordering and keeping office supplies inventory up to date • Downloading and sorting electronic documents from Client Portals • Scanning and organizing documents electronically • Compiling tax returns and accounting projects • Preparing and scanning daily bank deposit • Dropping off and picking up mail daily at Auburn Post Office • Running credit card payments online, processing customer receipts • Setting up networking and business development events • Organizing annual open house celebration • Maintaining monthly blogs and bi-monthly e-newsletter • General office support as needed Typical hours are 9:00am – 5:00pm, M-F, but will include a few Saturdays and some evening hours between March 1st – April 15th for the tax season rush. We offer medical, dental and vision benefits, a 401k plan and competitive compensation. We are a close-knit team with an atmosphere that is fun, creative, and loaded with caffeine! Pay range: $23-$27 DOE Only those candidates whose experience best meets our requirements will be contacted.

Dusty Strings Company seeks a skilled teammate to join our Office Team. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Position: Production Coordinator needed for a construction company. Location: Mission Hills, CA Schedule: Monday-Friday: 9:00AM-5:00PM Duties: 1. Communicating/coordinating with sales reps, subcontractors, & customers. 2. Collecting payment. 3. Data entry. 4. Close and open customer files. 5. Oversee and manage projects to make sure subs are completing in a timely manner. 6. Order materials. Requirements: 1. Must have 1+ year experience with production in construction. 2. Bilingual in Spanish, preferred. 3. Must be organized and very detail oriented. 4. Computer savvy. 5. High communication skills. 6. Proficient with Microsoft Office & QuickBooks. 7. Familiar with construction CRM, QuickBase. Compensation: $5,000-$7,500 per month depending on experience. If interested, please email resume to: Aerecruitingla@gmail.com