Office admin / Coordinator / Social Media - For General Contractor (San Marcos)

Business Office Assistant Concord, MA Full Time – 40 hour opportunity Hourly rate: $20.00 - $21.00 Entry Level opportunity Job Summary Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs. Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Essential Duties and Responsibilities Review bi-weekly payroll retirement deductions. Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy. Review staff overtime report and enter in the current fiscal year tracking spreadsheet. Enter cash, checks and credit card transactions daily into spreadsheet. Assist in reviewing the regional transportation service billing twice per month. Take attendance at the front door as clients with disabilities are arriving each morning. Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed. Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime. Prepare requisitions for payment for Employment Services, CBDS and administration as necessary. Requirements Basic understanding of office practices. Math skills sufficient to perform essential functions of the position. Ability to utilize computers (Excel and Word) and telephones to perform essential functions. Attention to detail and strong organizational skills are critical. Minimum high school diploma and relevant experience. Prior accounting experience preferred Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1603134-489896.html

Position Summary: The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability. SHIFT: Tuesday-Friday 11AM-7:30PM AND Saturday: 7AM-3:30PM Major Responsibilities: Inventory Productivity: • Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss. • Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis. • Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed. • Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner. • Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department. • Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available • Vendor support and accountability & ensuring payments are being processed correctly Process Analytics: • Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability. • Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement. Other Responsibilities: •Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability. •Projects and tasks assigned by Branch Financial Manager and District Financial Manager Qualifications Qualifications: • High school diploma or equivalent required, degree preferred • Interpersonal and relationship building skills with an ability to collaborate with branch team members. • Competent written and verbal communication skills • 2 years+ experience in customer service and operations experience required • 2 years working in service and parts department preferred • Agile and quick learner, enjoys collaborative projects and continuous education • Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required • Regular, predictable, full attendance is an essential function of the job • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required. Physical Requirements: -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Penske is an Equal Opportunity Employer. If interested, please apply online at https://ad.doubleclick.net/ddm/clk/614237255;421990839;p?https://track.talentbrew.com?jobmediaid=693892&typeid=1

Real Estate investment firm is searching for an additional Admin/Office Assistant (full time or part time) to support the day to day office and real estate management activities. We are located in South San Jose and the salary package offered will be based on the skills and work experience. Should you be interested and find yourself suitable for this position with the necessary skills and experience, please email us your updated resume with your salary expectations. Work days – Monday through Friday We look forward to hearing from you soon as it is an immediate hire position. Job Responsibilities: Answer, screen and transfer inbound phone calls as and when required General office admin duties including photocopying, mailing and filing Maintain electronic and hard copy filing system Update information and data on software, follow up on outstanding payments Maintain good relationship with tenants and follow up on communications by phone, letters and emails Positive attitude with great multi-tasking skills Superior communication skills - written and verbal Ability to plan and organize efficiently, prioritize and acknowledge urgency Attention to detail, accuracy and meeting deadlines Ability to work in coordination with the management team and independently Quick learner and takes initiative, communicate with vendors and clients Screening of invoices for accuracy and banking if required Coordinate with third party vendors, maintenance/engineering and accounting team Place order and arrange for office stationery and other required inventory Maintain calendar for reminders and tasks Work with management and willing to take up additional tasks as required Work as an officer in charge for the management office activities. Education and Experience: Proficient knowledge of Microsoft Office Computer Literate Basic accounting activities Graduate or similar qualification Knowledge of operation of standard office equipment (copier, scanner, etc.) Knowledge of clerical and administrative procedures and systems such as filing and record keeping Experience in the real estate industry a plus but not necessary

📢 Now Hiring: Part-Time Weekend Day Dispatcher We are seeking a reliable and detail-oriented Dispatcher to join our team on weekends (day shift). If you're organized, a great communicator, and thrive in a fast-paced environment — we want to hear from you! 🕒 Schedule: Part-time Weekends (Day Shift) Exact hours to be discussed 📝 Key Responsibilities: Answer and manage multi-line phone systems Dispatch drivers efficiently and accurately Perform accurate and timely data entry Provide excellent customer service via phone and dispatch channels Communicate with internal staff and customers to ensure smooth operations ✅ Qualifications: Previous experience as a dispatcher or in a similar customer service role preferred Ability to multitask and stay calm under pressure Strong attention to detail and organizational skills Basic computer/data entry skills Dependable and punctual Be able to pass a WSP background check General knowledge of the Tacoma and the surrounding areas Stop by and fill out an application at 1210 South Sprague Avenue, Tacoma 98405

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. MUST APPLY IN PERSON. SERIOUS INQUIRIES ONLY In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued. Must be bilingual in Spanish. Hours are from Mon-Friday 730am-4pm

We are searching for a Labor Compliance Admin/ Certified Payroll Specialist to join our team. This position plays an integral role in supporting the ongoing functions of the company. The candidate must be a dedicated, organized, self-motivated individual who strives for success. This individual must be able to work well with others as well as handling tasks alone in a fast past environment. Position is a minimum 40 hours a week, Monday - Friday. Although Labor Compliance and certified payroll reporting will be the priority. This individual will also assist in some to all office tasks. Those tasks can include but are not limited to: • Accounts Receivable • Collections • Accounts Payable • Payroll • Certified Payroll / Labor Compliance • OCIP Reporting • Bank and Credit Card Reconciliations • Airport Badging • Month End Financials • Contract Preparation • Filing/Phone calls • Tracking Certificates Qualifications: • Previous Labor Compliance / Certified Payroll experience (2 years preferred) • Ability to prioritize and multitask • Excellent written and verbal communication skills • Strong attention to detail • Strong organizational skills • Proficient Computer skills, including Word, Excel and Microsoft Office • Previous construction office experience a plus • Basic Accounting / Quickbooks experience a plus Benefits: • Hourly pay of $22 - $30 per hour (DOE) • Medical, Dental & Vision Health Coverage • 401k/401k Match • Paid Sick Leave • Paid Vacation. EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet. Please email your resume and salary requirements for consideration. Please note: There will be NO replies to inquires without a resume attached.