Front Desk Community Associate Position Available Now (North County)

We are a family-owned and operated machine shop in the print industry, servicing mainly bindery machinery in print finishing at customer locations around Northern California, and selling Print Finishing Bindery parts, supplies, and machinery with the help of our web store www.GodarMachinery.com. We are looking for qualified candidates interested in growing with our company, beginning with administrative office and customer service duties, processing orders and shipments, assisting with upkeep of our website, especially for price updates and marketing, with the possibility of eventually handling equipment sales. We value hard work, exceptional customer service, the ability to work independently yet also be a supportive team member, excellent communication and follow-through, initiative taking, and being able to wear many hats and flexibility to learn new skills. Duties: • Answer phones, take messages, communicate concisely with exceptional attention to detail; • Answer emails with customers and vendors daily, with great follow-through; • Process orders in a timely way, juggling varying vendor and customer requirements; • Track orders with vendors for excellent follow-through with customers; • Keep track of backorders & shipments, following up with vendors and customers until merchandise is received; • Quote merchandise, and follow up on quotes; • Schedule service calls; • Help problem-solve customer service issues; • Process shipments, packaging goods to ship, and/or making freight arrangements; • Focus on project-oriented work, such as marketing or updating prices on our website, amid handling other multi-tasking demands; • Perform data entry for our web store, updating prices and products using Excel functions for mass updates; • Improve consistency in product marketing on our website; researching competitor prices to help us set the best prices; • Assist with marketing functions like equipment mailings, and use of programs like Constant Contact; • Eventually assist with the design of our web store and possibly outside product sales; • File and maintain archives; • Run errands as needed; • Purchase and help keep track of stock; • Help with other general tasks including cleaning and upkeep as needed. Qualifications & Experience: • MS Office in particular Excel and Word and good typing skills required. • Familiarity with Quickbooks a plus. • Higher education valued. • Good employment references and solid work history. We will check references. • Experience being bondable a great plus. • Good driving record. Looking for candidates who are customer service oriented with a helpful attitude, who are receptive, and excellent at communicating especially over the phone and in writing, and who follow-through well with attention to detail and good organizational skills. Must be able to multi-task while working in a fast-paced, deadline driven atmosphere, juggling a variety of customer, vendor, and team member needs and reprioritizing what to do first, and always checking phone and emails for new messages. When there is down-time, must be hard-working to continue to complete projects and tasks that contribute to the team being ready for the next busy times. Please only apply if punctual, hard-working, trustworthy, reliable, dependable, honest, and able to handle confidential information respectfully. We are positioned to grow with the right candidates interested in long-term employment. No regular weekend work needed. This is a full time in-person position, not to be performed remotely. Hours: 8:30 AM to 5 PM, Monday through Friday. Qualified candidates only - please send resume. Submit a resume by clicking the Reply button and please, no phone calls directly to our office nor walk-ins. Recruiters, please do not contact this job poster.

● N.D Office ( 635 & Webb Chapel ) is looking for P/T ㅡ Receptionist as below : ▪︎ Training wage : $ 15 / h ▪︎ Needed computer skills ㅡ ▪︎ Att'n : J R / (469) 783 - 6801 .

Overview: We are looking for a reliable Office Administrator to join our team. We are a small family owned and operated company in business since 1995. We sell, install, and service commercial and residential skylights. The main tasks of the position include: - Scheduling leads/customers via phone and email on our CRM, Jobber. - Making follow-up calls and emails on estimates. - Sending/creating invoices via our CRM. - Assist in office sales as customers pick up skylights. - Sending/creating estimates via our CRM. - Some filing of completed paperwork. Skylight knowledge is not required. We will train the right person. Details: - 40-hour work week M-F (9-5) - Paid company holidays Required Knowledge, Skills and Abilities: - Ability to read, write and speak fluent English. - Ability to write professional emails with proper format, punctuation, spelling and grammar. - Proficient with Microsoft Office and intermediate computer skills - Experience with Jobber or similar CRM would be ideal. Work Environment: - Work primarily in a climate-controlled office environment. Physical demands are primarily sedentary, requiring little physical effort. Minimal work with light and medium materials up to 30 pounds.

Job Title: Intake Coordinator Position Type: Full Time (W-2) Work Location: 2701 Sunset Ridge Dr, Ste 302, Rockwall, TX 75032 Work Hours: Monday-Friday, 8:30 AM - 5:00 PM Direct Supervisor: Managing Director Compensation: $42,000/year salary plus paid time off and bonus Job Summary: The Intake Coordinator at The Law Office of Jason Carr, PLLC serves as the first point of contact for potential clients seeking specialized legal services. This role combines traditional receptionist duties with client assessment responsibilities, acting as the gateway to our firm's specialized tax law, business law, and estate planning services. The Intake Coordinator plays a crucial role in strengthening the relationship between our team and clients through exceptional communication, organization, and understanding of our services. This position requires flexibility, critical thinking, and the ability to work independently while supporting the firm's business development initiatives. This position offers the opportunity to make a meaningful difference in clients' lives by connecting them with the legal services they need while developing valuable skills in a professional law firm environment. Responsibilities: Client Intake and Assessment *Serve as the first point of contact for all inbound calls and office visitors *Conduct initial screening conversations to determine if potential clients are a good fit for our services *Gather and document essential information about potential clients' legal situation *Identify urgent legal matters that require immediate attention *Schedule initial consultations with our client development team based on case type and urgency *Follow up with potential clients to confirm appointments and ensure required documentation is prepared Office Operations *Manage daily office operations including appointment scheduling and calendar management *Process client payments *Open mail and scan mail into document management system *Arrange receipt of mail and hand delivered documents from satellite offices *Maintain organized client files and ensure all intake documentation is properly stored *Manage, organize and order office supplies *Coordinate with service providers for office maintenance needs *Ensure office space is professional and welcoming at all times Client Relationship Management *Build authentic, one-on-one relationships with clients beginning with their initial contact *Provide timely responses to client inquiries and route complex questions to appropriate team members *Keep clients informed about their case status and next steps *Recognize and appropriately respond to clients experiencing legal-related stress *Maintain confidentiality and professionalism in all client interactions *Alert attorney and client support team of significant client life events that may impact their legal situation Business Development Support *Update prospect and client data records in the firm's CRM system *Assist with executing direct mail and gift programs *Make follow-up calls to set or confirm appointments *Support attorney and client support team in deepening existing client relationships *Prepare client materials for scheduled appointments Job Requirements: Qualifications *Bachelor's degree required *Minimum of 1 year of experience in a receptionist, customer service, sales, and/or administrative role *Experience in a legal, financial, or professional services environment preferred *Proficiency with office technology and software including Google Workspace, Microsoft Office Suite, and web based applications *Experience with CRM and calendar management is a plus *Bilingual a plus, but not required *Must be able to pass background check Skills and Attributes *Critical thinking capabilities and attention to detail *Professional demeanor and polished appearance *Business attire required *Exceptional client service abilities with a focus on empathy and problem-solving *Strong verbal and written communication skills *Ability to work independently and manage multiple priorities in a deadline-driven environment *Reliable, organized, and demonstrates strong initiative *Aptitude and willingness to learn and understand tax law services and identify client needs *Ability to maintain strict confidentiality regarding sensitive financial and legal matters *Show empathy and care to potential clients navigating stressful financial situations How to Apply: Interested in this job? Submit your resume using this form: https://carrtaxlaw.com/resume-form/ ***No recruiters or agencies please.***

Small immigration law firm in search of a temporary, full-time bilingual receptionist to answer phones, greet clients, take payments, schedule appointments, and perform clerical tasks until the end of the year. Must be fluent in Spanish and English. Must be reliable and punctual. High school diploma or GED required, prior experience working in a law office preferred but not necessary. Mon -Fri 8:30AM - noon, 1:00 - 5:30PM $18.50 - $20/hour DOE Please send resume by email only

Express Employment Professionals is a staffing agency dedicated to connecting talented individuals with great employers. Our collaborative team thrives on delivering exceptional service to both candidates and clients. Position Summary As a Employment Specialist internal staff member, you will play a vital role in welcoming and onboarding job seekers, supporting our sales efforts, and ensuring our office runs smoothly. No experience in a staffing agency required but must have strong administrative, office, clerical and customer service skills. Will train for the position. Key Responsibilities • #1 Must have a great and positive attitude. •Greet and onboard new candidates, guiding them through required documentation • Conduct initial phone screenings and in-person interviews • Collect, review, and file onboarding documents. • Participate in sales calls to prospective clients and referral partners • Make cold calls to generate candidate and client leads • Maintain a clean, organized, and professional office environment • Provide friendly, timely customer service via phone, email, and in person • Strong administrative office skills, including organization and file management • Proficient computer skills (MS Office suite, email, web browsers) • Excellent written and verbal communication, especially via email • Ability to multitask, prioritize competing demands, and meet deadlines • Self-starter attitude with a willingness to pick up the phone and make calls • Reliable, detail-oriented, and comfortable working in a fast-paced setting • No recruiting experience required—training and mentorship provided • Bilingual in Spanish is a plus but not required. Training and Development You will receive hands-on training in our applicant tracking system, interview techniques, employment compliance (including I-9 verification), and sales processes. Ongoing coaching and professional development opportunities will help you grow into a full-fledged recruiting specialist. Work Environment You’ll work alongside a dynamic team in our San Carlos office. Our collaborative space encourages open communication, continuous learning, and shared responsibility for maintaining a clean and welcoming atmosphere. Call/ Text Ramsey to schedule an appointment @ 415-602-4592