Aguanga Administrative Assistants Job Listings - OK

Browse

···

Log in / Register

Administrative Assistants in Aguanga

Best Match

Filter·1

Administrative Assistants

Aguanga

Salary

Location:Aguanga

Category:Administrative Assistants

Office Admin Needed!63865469518081120

Office Admin Needed!

We are looking to fill a full time (40hrs a week) position with the following responsibilities: • Functions as a liaison between customers and the company, acting in a manner that ensures the customer’s experience with the company is positive and memorable, and reflects upon the professionalism, quality and integrity of the company. These interactions are expected to occur at the company’s facilities and via phone and e-mail inquiry. This customer interaction will extend to customer surveys and customer follow-up. • This position draws upon strong interpersonal skills, analytical skills, organizational skills, and trouble shooting skills, including getting to the essence of matters and resolving them professionally, quickly, and to the satisfaction of the client. • Performs a wide range of administrative and office support activities for the company, managers, and supervisors to facilitate efficiency and communication. Knowledge, Skills, Abilities and Qualification Requirements: • High school diploma with 2+ years of prior receptionist and/or administrative assistant and/or 2+ years of customer service experience. • Excellent interpersonal and relationship building skills. • Strong written and verbal communication skills needed to effectively speak to a diverse client base as well as internal teams. • Skilled with Excel and Microsoft Office. • Quickbooks experience a plus but not required. • Marketing skills preferred. • Time management (with the ability to execute against tight deadlines and multiple priorities.) • Attention to detail and accuracy. • Professional and responsive in answering queries in a timely manner. • Flexible, adaptable and team focused. • High performing, independent contributor and team player. • Ability to take initiative, problem solve and offer viable solutions. • Knowledge of the operation of standard office equipment. • Knowledge of clerical and administrative procedures and systems such as filing and record keeping. • Knowledge of the principles and practices of basic office management. • Basic knowledge of accounts payable desirable. • Bilingual preferred but not mandatory - Spanish/English.

Mission Rd & Marcos St, San Marcos, CA 92069, USA

Insurance Account Representative - Farmers Insurance (Escondido)63865360779779121

Insurance Account Representative - Farmers Insurance (Escondido)

Escondido based insurance agency with national recognition has immediate openings for "Customer Service Representatives" in our Escondido office, with industry training available for the right candidate! This is an exciting opportunity to work for a growing, dynamic company that provides a friendly work environment, industry training, and career advancement. Previous Insurance experience is preferred, yet not a must for the right candidate. Why the work we do is meaningful! - We support people when they need it the most. - We give people security. - We lift people up out of disaster when they most need it. JOB SUMMARY: • Serve as the first line of contact in addressing questions and concerns from customers through phone calls and correspondence. • Respond to agent requests regarding new submission, renewals, and endorsements. • Manage customer service voicemail and return calls within a timely manner. WHAT YOU CAN EXPECT: We offer a unique compensation program designed to reward individual effort and team performance, which we feel is at the core of our long term success. Compensation is comprised of a competitive starting rate (Base + Bonus). QUALIFICATIONS include: • Minimum 3 years administrative/office experience, with previous call center experience preferred • Previous experience in Insurance field is preferred, but not required • Strong technical skills, including MSOffice proficiency (Word, Excel & Outlook), minimum 40wpm • Strong communication skills, both verbal & written, with ability to compose professional correspondence • Must be a self-starter, take initiative with new tasks, be able to analyze data and research/resolve issues effectively • Must be able to successfully pass Background check • Must possess High School diploma (or equivalency), Bachelor's degree a plus Bilingual a plus. Exciting career opportunity - apply today! Please reply to submit your resume. Please ignore related keywords: insurance salesman, insurance agent, agent, insurance sales person, insurance sales, insurance specialist, insurance, insurance agency, sales executive, sales man, saleswoman, sales woman, sales manager, sales person, sales, salesman, salesperson, selling, account executive, account sales manager, financial sales, financial services, finance manager, insurance, finance, agent in training, financial adviser, financial consultant, insurance sales, financial planner, inside sales, investment consultant, investment executive, investment representative, accounting, agent exec., agent, attorney, banker, banking, biz dev, broker, business development, insurance agent, changing careers, client adviser, sales, coaching, cold calling, sales consulting, CPA,sales coverage, insurance, equities, investment trader, insurance agent, investments, lead, license, long term care, long-term, management, manager, owner, agency, marketing, sales, mortgage broker, mutual funds, network sales, networker, networking, online trader, agent, outside sales owner, sales, policy portfolio, franchise, registered broker, sales, registered representative, representative, securities, insurance, senior financial adviser, senior financial consultant sales, seniors, series 6, series 63, series 7, stock broker, agent, teacher, teaching, sales broker, insurance broker, agent owner, business owner, property and casualty, sales, customer service rep, customer service representative,Sales, inside sales, outside sales, bilingual, insurance, insurance sales, life insurance, property and casualty, licensed motivated, driven, sales, business development, account executive, account manager, sales professional, cold-calling, networking, business-to-business, business-to-consumer,customers, telephone sales, lead generation, appointment setting,customer service, client service, property and casualty insurance, life insurance, health insurance, disability insurance, agent support, customer support, client support, data entry, claims,

135 W Mission Ave UNIT 103, Escondido, CA 92025, USA

Negotiable Salary

Office Admin Assistant Position (Escondido)63840768103043122

Office Admin Assistant Position (Escondido)

Kemper Appliance is family owned and operated Appliance Service & Sales since 1977. Currently looking for an office assistant who is organized and can handle daily tasks with consistency and professionalism. About the Role:️ Applicant will be responsible for: supporting technicians & office staff, managing customer interactions, scheduling, invoices, parts tracking, appliance inventory. Requirements: • Detailed oriented • Proficiency in Microsoft Excel and Word • Excellent typing speed and accuracy • Strong communication skills, this is imperative for Customers and Technicians • Ability to work independently and manage multiple tasks • Willingness to learn and interpret appliance parts diagrams • Experience with data entry and tracking systems Nice to Have, but Not Required • Bilingual (English/Spanish) Key Responsibilities: • Collaborate with technicians to coordinate service schedules • Assist in scheduling appointments with customers • Maintain accurate records and track service parts • Provide excellent customer service and follow-up • Team player in support of Technicians & Office personnel Job Details: • Pay Rate: $16.5/hr • Schedule: Flexible (Part-time) • Benefits: Sick time, 401K offers after 90-day probationary period

311 Enterprise St, Escondido, CA 92029, USA

Account Representative/CSR63830200546307123

Account Representative/CSR

Job Posting Job title: Account Representative/Customer Service Representative Location: Pala, CA (Tribal Training Print Source) Application Deadline: Open until filled Compensation: Minimum of $23/hour. DOE Benefits: *Paid Holidays *Rich Medical, Dental & Vision *Generous Vacation & Sick *401(k) Match Status: Full Time/Regular position Job Summary This is a customer service centered position that performs all duties required to understand print requests, prepare price estimates and sales orders. This position interacts with a variety of customers from retail to resale, local and national Tribal entities intaking print requests and seeking new business. This position serves as the customer point of contact and manages communications of assigned projects for the entire order, from inquiry to estimates, order processing, and delivery. Essential Functions 1. Communicate in a timely and professional manner to customer inquiries and requests. 2. Develop client relationships by providing excellent communication between client and TTPS staff. 3. Prepare print job estimates under the supervision of the Lead Account Rep/CSR and Assistant Director by gathering proposals, specifications and related documents. 4. Conduct competitive bidding, procurement, price negotiations and budgeting. 5. Research and price print materials and promotional products, contact vendors to obtain pricing. 6. Follow through and maintain the job workflow process from initial estimate through revisions, through final sales acceptance, order processing, and delivery. 7. Intake and assist with all internal SCTCA print orders. 8. Work closely with the TTPS team to understand shop capabilities and capacities while preparing a job quote and sales order. 9. Other duties as assigned including but not limited to, light bindery duties (folding, sorting, collating) and general office work. Job Requirements and Qualifications Education: Minimum High School Diploma or equivalent. Associate degree preferred. Experience & Requirements: Minimum of 1 years (3 years preferred) commercial print industry experience either as an estimator or customer representative. • Good understanding of the print industry, sales, and production workflow is required. • Previous print and promotional product estimating/sales are preferred. • Experience using Ordant or printing estimating and order management software are preferred. • Knowledge of local tribes and programs preferred. • Experience using QuickBooks and Microsoft Excel are a plus. • Some graphics knowledge and experience are a plus. Skills: Excellent verbal and written communication. Strong customer service. Attention to detail. Highly organized. Able to accept direction from supervisors and work independently when needed to meet deadlines. Physical: Typically requires sitting for extended periods of time. Lifts and moves objects on occasion weighing up to 35 pounds with assistance. Primarily an indoor office environment. Conditions of Employment: Candidates are required to successfully complete a background check and drug screening. Other Information In addition to the essential duties listed above the Account Representative/Customer Service Representative is expected to: 1. Communicate regularly with supervisor about department issues. Must possess excellent communication skills both orally and in writing. 2. Demonstrate efficient time management and prioritizes workload daily. 3. Consistently report to work on time prepared to perform the duties of the position. 4. Demonstrate tact and a high level of professionalism due to the sensitive and highly confidential nature of the position. About Our Company The Southern California Tribal Chairmen's Association (SCTCA) is a multi-service non-profit corporation established in 1972 for a consortium of 25 federally-recognized Indian tribes in Southern California. The primary mission of SCTCA is to serve the health, welfare, safety, education, cultural, economic and employment needs of its tribal members and enrolled Indians in the San Diego County urban areas. A board of directors comprised of tribal chairpersons from each of its member Tribes governs SCTCA. How to Apply Preferred method: Apply online at http://sctca.applicantpro.com/ A. Apply in person and submit a completed Application for Employment with a resume to the Human Resources office*, located at 11475 Nejo Rd. Bldg H. Pala, CA 92059. *Office subject to closures. B. Fax a completed Application for Employment and resume to 760-742-8610. Note: The Application for Employment can be found at www.sctca.net, under the “Careers” link. Next Step in the Process 1. If you are selected to move forward, you will be emailed an online assessment. 2. If you are not selected, you will receive a denial email. Note: These emails could possibly go to the spam folder, so please check there as well. SCTCA IS AN “AT-WILL” EQUAL OPPORTUNITY EMPLOYER WITH NATIVE AMERICAN PREFERENCE To be considered under Native American Preference, you must submit verification of Tribal affiliation with your application.

9WHH+38 Pala, CA, USA

DOCUMENT PREPPER - ESCONDIDO PROJECT63830199604995124

DOCUMENT PREPPER - ESCONDIDO PROJECT

DOCUMENT PREPPER - ESCONDIDO PROJECT SNM Imaging LLC Location: Escondido, CA Position Type: Temporary Contract Position Duration: 10-15 business days Pay Rate: Competitive hourly rate POSITION OVERVIEW SNM Imaging LLC is seeking a reliable and detail-oriented Document Prepper for an immediate temporary project in Escondido, CA. This position involves preparing approximately 70,000 pages of documents for high-volume scanning by removing staples, paperclips, and other binding materials. PRIMARY RESPONSIBILITIES Document Preparation: •Remove staples, paperclips, and all joining fasteners from documents •Carefully separate multi-page documents while maintaining page order •Replace binding fasteners as needed to keep document sets organized •Handle documents with care to prevent tears or damage •Sort and organize prepared documents for efficient scanning workflow •Maintain accurate count and tracking of processed documents Quality Control: •Inspect documents for damage and report any issues •Ensure all binding materials are completely removed •Verify document sets remain in proper order •Check for any missed staples or fasteners that could damage scanning equipment Workplace Safety: •Follow proper ergonomic practices during repetitive tasks •Use appropriate tools and techniques for staple removal •Maintain clean and organized work area •Report any safety concerns or workplace hazards REQUIRED QUALIFICATIONS Essential Requirements: •Previous experience in document handling, office work, or similar detail-oriented tasks •Ability to perform repetitive tasks with consistent accuracy and attention to detail •Physical ability to sit/stand for extended periods and handle large volumes of paperwork •Manual dexterity for precise staple and fastener removal •Reliable attendance and punctuality for project duration Preferred Qualifications: •Experience with document scanning or digitization projects •Background in office administration, records management, or data entry •Familiarity with handling confidential or sensitive documents •Previous temp or contract work experience PHYSICAL REQUIREMENTS •Ability to lift and move boxes of documents (up to 30 pounds) •Manual dexterity for handling small fasteners and delicate documents •Visual acuity to identify and remove all binding materials •Ability to maintain focus during repetitive tasks •Comfortable working in an office environment for full shifts PROJECT DETAILS Timeline: 4-5 business days (immediate start) Volume: Approximately 70,000 pages across multiple document sets Work Environment: Professional office setting in Escondido Schedule: Full-time hours during project duration Confidentiality: May involve handling sensitive business documents COMPENSATION AND BENEFITS Pay Structure: •Competitive hourly rate based on experience •Daily pay available upon request •Potential for additional projects based on performance Additional Benefits: •Flexible start times within business hours •Professional work environment •Opportunity to work with an established document management company •Potential for future project opportunities ABOUT SNM IMAGING LLC SNM Imaging LLC is a leading provider of professional document scanning and digitization services. We specialize in high-volume document processing for businesses, healthcare organizations, and government agencies. Our team is committed to maintaining the highest standards of quality, security, and confidentiality in all document handling processes. We take pride in delivering exceptional service while maintaining strict confidentiality and security protocols. This project represents an important client engagement, and we are seeking team members who share our commitment to excellence and attention to detail. APPLICATION PROCESS To Apply: •Email resume and brief cover letter to: adamruiz@scannmore.com •Subject Line: "Document Prepper - Escondido Project" •Include availability for immediate start •Provide contact information for prompt response Application Requirements: •Current resume highlighting relevant experience •Brief description of document handling or similar experience •Confirmation of availability for 10-15 business day project duration •References available upon request

252 Apple Glen, Escondido, CA 92025, USA

Security Support Officer63830199196163125

Security Support Officer

Job Posting Job title: Security Support Officer Location: Pala, CA Application Deadline: Open until filled (Early applications encouraged) Compensation: Minimum of $23/hour. DOE Benefits: *Paid Holidays *Rich Medical, Dental & Vision *Generous Vacation & Sick *401(k) Match Status: Full Time/Regular position WE ARE AN ORGANIZATION THAT VALUES IN-PERSON COLLABORATION AND INTERACTION, SO WE DO NOT OFFER ANY REMOTE POSITIONS. Job Summary The Security Support Officer is responsible for supporting the safety and security of SCTCA employees, participants, facilities, and events. This role performs routine administrative, technical, and professional tasks related to health, safety, and security programs. Responsibilities include: general oversight of SCTCA offices and surroundings, coordination of drills and safety training, incident response, and assisting with administrative coverage when needed. The position works closely and will serve as a backup to the Safety Coordinator in the event they are absent or not available, reporting directly to the Human Resources Director. Essential Functions 1. Provide office security support when requested by SCTCA Department Managers. 2. Call police or fire departments in the case of emergency, such as fire, flood, or the presence of unauthorized persons, or unusual occurrences (e.g., snakes, bees, stray dogs). 3. Answer alarms, investigate disturbances, and respond to E-Panic emergency notifications. 4. Assist with security during SCTCA companywide events and activities. 5. Assist staff with home visits upon request. 6. Circulate among visitors, clients, or employees to preserve order and protect property at all SCTCA offices. 7. Patrol premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates. 8. Manage developing situations, alerting appropriate people in authority and/or emergency personnel. 9. Follow established safety rules and regulations and assist/instruct SCTCA departments on how to maintain a safe and clean working environment. 10. Maintain the utmost confidentiality in dealing with employee and client information. 11. Be an active participant in the Health and Safety Committee, while assisting the Safety Coordinator. 12. Facilitate and assist with annual safety trainings and periodic drills. 13. Drive a company vehicle to provide support services across sites, including transporting employees for drug/alcohol testing and Live Scan completion. 14. Pick up and deliver participants (including adults and children) to and from various locations on and off the reservations for appointments and special events as needed. 15. Act as backup in completing incident reports and provide assistance in accident investigations. 16. Assist Safety Coordinator with office safety reviews using the safety checklist. 17. Support Safety Coordinator in new hire onboarding, safety/security training, and terminations. 18. Use excellent customer service skills, establish and maintain harmonious relationships with other employees, officials, outside organizations, and representatives of local, state, and federal agencies. 19. Answer phones, record and distribute messages, greet and direct staff and visitors with courtesy and respect, when needed. 20. Attendance at work is an essential function of this position. 21. Other related duties as assigned. Job Requirements and Qualifications Education/Experience: High School Diploma or equivalent; one year of experience in a progressively responsible security position; or an equivalent combination sufficient to perform essential functions of this position preferred. Certificates & Licenses: Valid California Driver’s License with driving record acceptable to SCTCA’s insurance. CPR/First Aid Certification required at hire or within 30 days of start date. Knowledge Requirements: Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. Knowledge of Indian history, culture and politics a plus. Tools and equipment: Requires frequent use of company vehicle, laptop computer, including word processing (Word), spreadsheet programs (Excel), telephone (cellular & landline), calculator, copy machine, fax machine, and any specialized equipment needed to perform the job. Physical: Ability to exert maximum muscle force to lift, push, pull, or carry objects; as well as, the ability to perform physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials. Ability to lift and carry up to 60 pounds. The employee is frequently required to sit, talk, and hear; as well as operate a motor vehicle. Conditions of Employment: Candidates are required to successfully complete required background check, including Live Scan and drug screening. Will be required to wear company-provided security apparel. Other Information In addition to the essential duties listed above the Security Support Officer is expected to: 1. Demonstrate tact and a high level of professionalism due to the sensitive and highly confidential nature of the position. 2. Consistently report to work on time prepared to perform the duties of the position. 3. Communicate regularly with supervisor about department issues. 4. Demonstrate the ability to handle difficult situations with respect and courtesy. 5. Possess the ability to work effectively with people from diverse cultural, ethnic and socio-economic backgrounds. 6. Be flexible for periodic after-hours and weekends. Scheduled travel (outside of the SCTCA service area or in a different county) will be required depending on workload, workshops, trainings, etc. 7. Work independently and as a team to meet timelines. 8. Make sound rational decisions and recommendations without bias. 9. Participate in various departmental meetings and/or committees. 10. Travel between office sites may be requested to assist with training support/office coverage or as needed. 11. Develop constructive and cooperative working relationships with others, and maintain them over time. 12. Encourage and build mutual trust, respect, and cooperation among team members. 13. Develop and maintain a relationship of trust, confidence, and good rapport with staff, administration, and program participants. 14. Other projects and responsibilities may be added at the manager’s discretion, such as participation in Conferences, Health Fairs, Career Fairs, Graduation events, etc. About Our Company The Southern California Tribal Chairmen's Association (SCTCA) is a multi-service non-profit corporation established in 1972 for a consortium of 25 federally-recognized Indian tribes in Southern California. The primary mission of SCTCA is to serve the health, welfare, safety, education, cultural, economic and employment needs of its tribal members and enrolled Indians in the San Diego County urban areas. A board of directors comprised of tribal chairpersons from each of its member Tribes governs SCTCA. How to Apply Preferred method: Apply online at http://sctca.applicantpro.com/ A. Apply in person and submit a completed Application for Employment with a resume to the Human Resources office*, located at 11475 Nejo Rd. Bldg H. Pala, CA 92059. *Office subject to closures. B. Fax a completed Application for Employment and resume to 760-742-8610. Note: The Application for Employment can be found at www.sctca.net, under the “Careers” link. Next Step in the Process 1. If you are selected to move forward, you will be emailed an online assessment. 2. If you are not selected, you will receive a denial email. Note: These emails could possibly go to the spam folder, so please check there as well. SCTCA IS AN “AT-WILL” EQUAL OPPORTUNITY EMPLOYER WITH NATIVE AMERICAN PREFERENCE To be considered under Native American Preference, you must submit verification of Tribal affiliation with your application.

9WHH+38 Pala, CA, USA

Office admin and marketing (Vista)63775113457027126

Office admin and marketing (Vista)

We are a Vista wholesale silk plant manufacturer and succulent grower. We are looking for an office assistant, 20-40 hours a week. Must be dependable, have good computer & organizational skills and be detail oriented. Duties will include managing multiple schedules, keeping track of upcoming appts, making calls, emailing, assisting with preparing presentations, special projects, research, etc. Must be proficient in Excel, knowledge of FileMaker is a plus. Please email your resume to lolson@handpsales.com or call for an appt at 760-727-2614.

1145 Oak Dr, Vista, CA 92084, USA

Negotiable Salary

Part-Time Remote Administrative Assistant63774893730051127

Part-Time Remote Administrative Assistant

Fast growing commercial construction company looking for a part-time remote administrative assistant. Workload can vary between 1-4 hours per day. Must be available to work during normal business hour and some work can be done after business hour also. Must demonstrate initiative, willingness to learn and be able to follow our procedures with little to no supervision. No need to have direct construction knowledge but interest about the industry is a plus. Must be proficient in English. If interested, please send us your resume with a cover letter along with your experience. Also please include your salary expectations.

3475 Marron Rd, Oceanside, CA 92056, USA

Negotiable Salary

Administrative Assistant (Escondido)63774893629953128

Administrative Assistant (Escondido)

Circuit Logic Inc. We are a Print Circuit Board manufacturer located in Escondido, CA. Position: We are hiring for our Admin Assistant position. Description: We are looking for a responsible individual with some experience working in office setting. This is a full time position hours are 8:00AM to 4:30PM with flexible hours if needed. Benefits: We offer full-time employees Health Insurance, Sick Pay, Paid Holiday and Paid Vacation

2333 Auto Park Way, Escondido, CA 92029, USA

Oral Surgery Office Admin - great pay and benefits (San Marcos)63774872533251129

Oral Surgery Office Admin - great pay and benefits (San Marcos)

Attention to all with fun-loving, professional personalities. Our dental office is in need of an energetic, optimistic person who enjoys interacting with others directly and over the phone. The main responsibilities involve collecting payment from insurance companies and developing treatment plans to help our patients on their journey to great oral health. We are a caring, fast-paced office with a great reputation. We need a team member with multitasking skills, creativity, attention to detail, and enthusiasm working with people. Spanish speakers are very welcome! In this position, you will be scheduling patients, inputting paperwork, assisting doctors as needed, responding to email, voicemail, using electronic health records, developing treatment plans and more. Patient/customer service is a major priority. Position is full-time, Monday through Friday. Your compensation is negotiable, depending on your experience. Don’t worry though! We can train you on the job, and your pay increases quickly, if you’re the right fit.

920 W San Marcos Blvd, San Marcos, CA 92078, USA

Front Desk / Phones / Order Taker / Sales Support (Escondido)637357785962271210

Front Desk / Phones / Order Taker / Sales Support (Escondido)

AGA Tools & Products is looking for a front desk Sales Professional who has experience working phones and taking and processing orders. Previous experience and knowledge of automotive and tool industries a plus. We are a manufacturing facility that designs and manufactures unique tool solutions for Automotive OEM's, After-Market Automotive Solutions, Branded Tools, Automotive Engineered Solutions, and Fleet Service Outfitter Solutions. Our customers include BMW, Rivian, GM, Hyundai, Fleet Service Installers, and many independent shops. This role is perfect for you if: • You love helping customers and taking orders • You have 2+ years of B2B representative experience (Tools or Automotive experience a bonus) • Strong communicator with solid follow-up and organizational skills • Work on-site in Escondido, CA Compensation & Benefits: • $25 – 30 / HR depending on experience • 401(k) with employer matching • Pension Plan • Profit Sharing • Monthly healthcare stipend • Paid vacation • 5 paid sick days per year If this sounds intriguing, please send your resume and tell us why you’re a great fit.

530 Corporate Dr c, Escondido, CA 92029, USA

Front Office Chiropractic Assistant – Bilingual (Span/Eng) $20/hr + (Vista)637357771371531211

Front Office Chiropractic Assistant – Bilingual (Span/Eng) $20/hr + (Vista)

Front Office Assistant – Bilingual (Spanish/English) – $20/hr + Bonus | 4-Day Work Week Are you outgoing, dependable, and passionate about helping others? We’re a well-established, growing Chiropractic clinic with 24 years of history in our community—and we’re looking for a bright, energetic, and health-minded Front Office Assistant to join our team! What You’ll Do: Greet and check in patients with a warm, professional attitude Manage phone calls, scheduling, and basic admin duties Assist with patient flow and support the chiropractic team Help create a positive and healing environment for our patients Who We’re Looking For: Bilingual in Spanish and English (required) Friendly, detail-oriented, and reliable Confident, a quick learner, and able to multitask Someone who values health, teamwork, and great service Job Details: Part-time (34–36 hours/week), Monday–Thursday Hours: 8:30 AM – 6:30 PM (4-day work week = 3-day weekends!) Pay: $20/hour starting + potential bonus for the right person Long-term position with growth potential Fun, supportive clinic culture where your work makes a difference To Apply: Email us and tell us why you’re the perfect fit for this role. We’re hiring immediately, so don’t wait! .

445 Hacienda Dr, Vista, CA 92081, USA

Office/Contract administrator (Escondido)636633943073311212

Office/Contract administrator (Escondido)

Looking for a contract administrator who has knowledge in contracts and construction submittals..

456-72 S Escondido Blvd, Escondido, CA 92025, USA

Negotiable Salary

Office Admin/Admin Assistant (Escondido)636565034982411213

Office Admin/Admin Assistant (Escondido)

Circuit Logic Inc, We are a Print Circuit Board manufacturer located in Escondido, CA. Position: We are hiring for our Office Admin/Admin Assistant position. Description: We are looking for a responsible individual with some experience working in office setting. Some experience is preferred but, is not required. We will be giving paid on the job training. This is a full time position with flexible hours if required. Benefits: We offer full-time employees the following: Health Insurance, Sick Leave, 401K, and paid Vacation. Additional Details: To schedule interview please email copy of your resume for review. • Principals only. Recruiters, please don't contact this job poster.

301 Enterprise St, Escondido, CA 92029, USA

Bilingual Chiropractic Assistant (Escondido)636565034022431214

Bilingual Chiropractic Assistant (Escondido)

Our company is looking for a Receptionist/Administrative Assistant to work with our team and perform various clerical tasks. This position will also be responsible for handling incoming telephone calls, greeting visitors and providing administrative support to our health care professionals. Responsibilities: Answer incoming calls and emails. Take messages and relay them to the appropriate contact. Schedule appointments. Inform staff of their schedules. Organize and store company documents. Manage the company's database. Manage office supplies. Verify Health Insurance Submit Insurance Claims Apply Payments Set up patients on Therapy Job Type: Part-time Benefits: 401(k) 401(k) matching Medical Specialty: Physical & Rehabilitation Medicine Schedule: 8 hour shift Work Location: In person

2065 S Escondido Blvd, Escondido, CA 92025, USA

Negotiable Salary

Electronics Assembly Personnel [No Experience Needed] (San Marcos)636565034088971215

Electronics Assembly Personnel [No Experience Needed] (San Marcos)

Position: ELECTRONICS ASSEMBLY PERSONNEL This is a great opportunity for an entry level candidate who desires a successful career path. This position is ideal for the person who likes to have multiple and varying, challenging tasks throughout the day. It is a fast-paced, energetic work environment building tomorrow’s technology, today. Most of our employees have been with us for 5-10yrs+ and feel like they are part of the team. We look to maintain a calm happy environment while working and to participate on improving the electronic products we build every day. Your skill set and personality will determine this. This can be an entry level or experienced position. We are looking for a very organized clean individual. Some of these traits may have been expressed during schooling or a previous job. Someone coming from a cubical may find this career more intriguing. Additionally you MUST have these skills to be considered and candidate must have: Eager and willing to learn High school diploma or equivalent Able to read, write and speak English US citizen or legal to work in the US Ability to focus and demonstrate pride in workmanship Willing to work overtime Team Orientated Attention to detail Self-Motivated Apply today to join the amazing team we have already built over the years. The role offered in the company is well equipped with an experienced team happy to train new operators. If you have an interest in electronics and how they work, how they are built; Just apply, You never know where this opportunity can lead you. We build circuit boards that land on other planets as well as equipping our military. We manufacture cutting edge electronics and help new and established companies create new innovative products. The swift pace will keep you busy, while creating new technology will keep you curious and focused. Wage based on experience, plus Overtime and great benefits. Come join the Winning Team Electronics Assembly Personnel | Hourly Rate $20-$24 1st shift 5AM - 1:30 PM | 2nd shift 1:30 PM - 10 PM Please tell us about your experience and interests/hobbys, Include your resume and a brief statement. This is a great opportunity for someone looking to start a career and not another job. Thank You

1092 Via Vera Cruz, San Marcos, CA 92078, USA

Designer/sales assistant (San Diego county)636118538334751216

Designer/sales assistant (San Diego county)

Position: Designer/Sales Assistant Location: San Diego to Oceanside, CA (travel required) Job Type: Variable hours, including weekends We are seeking a highly organized and driven Designer/Sales Assistant to support our growing design team. This role demands flexibility, initiative, and strong communication skills. You will play a key role in client management, material planning, and design execution. Key Responsibilities: • Manage and organize all client information and communication • Accurately measure properties and ensure field data is precise • Assist in creating accurate material take-offs and support the estimating process with the lead designer • Facilitate communication and approvals with Homeowners Associations (HOAs) • Support and help manage the workflow of the current design team • Handle client outreach, meeting scheduling, and follow-up • Be available to travel throughout the region—from San Diego to Oceanside—as needed • Work variable hours, including evenings and weekends when required Qualifications: • Prior experience in design, sales assistance, or project coordination preferred • Strong attention to detail and ability to multitask • Excellent verbal and written communication skills • Proficiency in basic design tools (e.g., SketchUp, AutoCAD, or similar) is a plus • Must have a valid driver’s license and reliable transportation • Self-starter with a proactive attitude

434 Bandini Pl, Vista, CA 92083, USA

Negotiable Salary

Weekend Receptionist/Hostess (San Marcos)636118535206411217

Weekend Receptionist/Hostess (San Marcos)

Part time weekend Receptionist/Hostess wanted for busy new model home showroom display center. Saturday 10:00 to 5:00. $600.00 per month. Reliable, friendly, creative, outgoing people person. Some Computer, Internet, Social Media Skills Necessary. MLS knowledge a plus. Will train. Spanish speaking required. Please send current resume.

1092 Via Vera Cruz, San Marcos, CA 92078, USA

Become a notary and we’ll get you notary jobs (San Diego)636118535531531218

Become a notary and we’ll get you notary jobs (San Diego)

Start Earning $100-$200 Per Appointment—Get Paid Same Day! Imagine earning $100-$200 in about 45 minutes—with payment arriving just minutes after the signing. No need to stress about finding clients; we’ve got that covered! At mynotaryclass.com, we provide everything you need to become a certified notary and start earning immediately. We are state-approved and licensed by the Secretary of State (Vendor License #606092), ensuring top-quality training tailored for success. Why Choose Us? ✅ Same-Day Pay – Get paid minutes after signing. ✅ Quick Start – Begin earning immediately after certification. ✅ Client Referrals – We help connect you with real clients (optional, 30% fee). ✅ Complete Supplies – Includes a notary stamp, journal, thumbprint pad, and 15k surety bond. ✅ Advanced Certifications – Increase earnings with apostille & loan signing training. ✅ Work From Home Potential – SB696 is paving the way for online notarizations in CA! How It Works: 1️⃣ Complete our 6-hour Notary Course. 2️⃣ Pass the State Exam. 3️⃣ Clear the Background Check (felonies accepted after 10 years). Flexible Payment Plans with Sezzle—Start for Just 25% Down & Pay Over Time - Interest Free! Click here to become a notary today 📞 Call Cristian at: 800-357-3043

432 Inland Rail Trail, San Marcos, CA 92069, USA

Office Manager Construction Company (San Marcos)636118533365771219

Office Manager Construction Company (San Marcos)

We're hiring a full-time Office Manager to lead daily operations, manage admin workflows, and support lead generation at our growing stucco and stone construction company. Schedule: Full-time, in-office position Compensation: $25–$35 per hour (depending on experience) Mileage reimbursed per CA labor law Start Date: ASAP ⸻ About the Role: This leadership position requires a highly organized and proactive individual who can handle day-to-day operations, manage communication with clients and vendors, and implement systems to support our field team and office efficiency. You’ll oversee job scheduling, marketing support, and light project logistics while keeping the office running smoothly. ⸻ Key Responsibilities: Office Management & Administration • Oversee daily administrative operations and ensure efficient office systems • Answer phones and manage communications with clients, leads, and vendors • Maintain Gmail inbox, Google Calendar, and Drive folders • Organize documentation, receipts, and job-related paperwork • Coordinate job scheduling and crew visibility • Track job timelines, change orders, and completions • Order and manage office and job-site supplies • Coordinate with accountant/bookkeeper as needed • Help maintain contractor compliance and permit tracking Marketing & Lead Support • Post and maintain online ads (Craigslist, Google Ads, etc.) • Track lead sources and assist in improving lead flow • Support simple reporting on marketing performance • Assist with outreach and local visibility strategies Logistics & Errands • Pick up checks, deliver materials, or drop off paperwork as needed • Mileage reimbursed for approved travel ⸻ Requirements: • 3+ years of office management experience (construction or trades a strong plus) • Strong communication skills — phone, email, in person • Proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) • Ability to multitask, problem-solve, and work independently • Valid driver’s license and reliable transportation • Detail-oriented, dependable, and highly organized • Bookkeeping and payroll experience is a plus • Spanish-speaking a plus, but not required ⸻ To Apply: Reply to this post with your resume and a short message explaining why you’d be a great fit. This is a full-time opportunity with long-term growth potential. If you’re someone who thrives in a small team, enjoys variety, and takes ownership of your work — we want to hear from you.

1285 Stone Dr #102, San Marcos, CA 92078, USA

Front Desk Community Associate Position Available Now (North County)636118503449611220

Front Desk Community Associate Position Available Now (North County)

Community Associate The world of work is changing…short commutes, flexibility, and convenience are the minimum standards employees want when it comes to how they want to work! At IWG, we are leading the way. We’ve built the world’s largest workspace network so that our customers can work from wherever, and however, they want… in over 120 countries across the globe! Join us and help us bring more freedom to people and businesses, while expanding our network. You’ll be able to enjoy a great work life balance and competitive benefits, while growing your career path along the way. The opportunity As a Community Associate, you’ll work closely with new and existing customers across a myriad of industries, working to create and maintain your own community within your center, where you will help take care of all the administrative and support needs for your customers…so that your customers can focus on running their business. A typical day at IWG You arrive a few minutes before your center opens to make sure everything is ready and check there’s nothing the cleaners have missed. Customers arrive all throughout the morning. One asks you for a changed WiFi code. Another wants to know if his important package has arrived. A woman needs directions to her meeting room… and can you help her set up the projector and show her where to find a great cup of coffee. You’re off to help her get set-up, as soon as you connect the incoming call to another customer. You may sure that all of the services are properly charged, so that invoices are accurate. It’s time for a quick coffee break, relax and enjoy a few minutes to yourself. The mail arrives. You sort through it while dealing with a whole host of other customer requests, remembering to email the customer from earlier to let him know his package is waiting for him in his mailbox. And that’s lunch. A new wave of customers arrive throughout the afternoon. You help a customer with printing and another with their invoice. A customer in a team room say it’s too hot in their office, no problem you are on it and open a ticket in our service portal. You’ve earned yourself another quick coffee break, relax and enjoy a few minutes to yourself. Early afternoon, you sit down with the Community Manager to discuss the organization of next week’s networking event in your center. You plan and write the e-invites to customers, then create, print and put-up posters on the noticeboards around the center. To your excitement, the Community Manager is coming around the corner with a prospect (someone interested in joining the IWG community), you share a few details about what makes this space so amazing for your customers and encourage them to join the network soon so they can participate in next week’s networking event – then you head back to finish putting up your posters. The day is coming to a close. Time to gently ask the large group in meeting room 3 to start wrapping up. You direct them to the nice restaurant you know around the corner, so they can grab a bite and continue their discussion. You ensure everything’s nice and tidy, it’s time to head home. About you We’re looking for someone who knows how to manage multiple tasks while providing customers with the best possible service. You also need to be: A good communicator, with the ability to build strong professional relationships and empathize with people’s needs (Ideally 1+ years of customer service experience) Happy taking ownership of problems and finding ways to solve them Positive, enthusiastic, and able to adapt to fast-changing situations Experience and confidence using MS Office and other basic IT equipment Legally eligible to work in the Country you are applying within and at least 18 years old What we offer On top of a competitive total compensation package, you’ll enjoy: Work life balance (no standard nights/weekends) Generous paid time off plans (sick and vacation) 11 Paid Company Holidays per calendar year (in addition to your PTO accrual) Competitive 401K Program, with a Company match Affordable and comprehensive health care for all full-time team members (and some plan options for part-timers as well) A quarterly bonus plan program, plus an hourly rate of $20.21 A bright and inspiring work environment Training and development opportunities aligned with great career path opportunities A professional workplace community (business casual attire required)

E. Grand Av & Rose St, Escondido, CA 92027, USA

Executive Office Assistant – Flexible Hours - No Nights / Weekends (Temecula)635824305610251221

Executive Office Assistant – Flexible Hours - No Nights / Weekends (Temecula)

What we offer: - Flexible hours, no nights / weekends, end your day by 1pm. - Opportunity to be part of a real start up, with possible equity options with time vesting. - Opportunity to grow your skills and resume Are you looking flexible hours in a job where your attitude and dedication matter more than your résumé? I'm the founder of a new startup looking for an Executive Assistant to help me expand our local presence and build our brand. This is an opportunity to learn hands-on, work directly with the founder, and provide real ideas that will actually have an impact. I believe in the “we’re in this together” approach, so the skills you bring will be valued, and the ones you don't have can be learned, I am all about a good attitude and approaching ideas with an open mind. What You’ll Do: - Help hire/ oversee specialized contractors (will train) - Support marketing efforts to grow our presence in the local market. - Help support local clients with on-boarding (will train) - Assist with social media posting, engagement, and content organization with contractors - Help research opportunities, partnerships, and trends - Contribute to events, outreach, and community engagement - General support with day-to-day operations and administrative tasks About You: - Positive, outgoing, and comfortable connecting with people - Dependable, organized, and willing to step into different roles when needed - Curious about marketing, entrepreneurship, and startups - Motivated to learn by doing, even without direct experience - Team-oriented - you want to be part of something and help it grow - Good sense of humor Schedule & Compensation: - No micro-managing, you're an adult :) - Extremely flexible hours: typical days start after 8 a.m. and wrap up by 1 p.m. - 20–24 hours per week to start - This is an on-site position, but some work can be done remotely - Hourly pay with opportunities to grow as the business expands This is not just a job, it’s a chance to build skills, gain experience, and grow into a larger role as the company grows. If you’re dedicated, motivated, and ready to learn, I’d love to meet you. To Apply: Send a short intro about yourself, your resume, and why this role interests you.

28370 Old Town Front St, Temecula, CA 92590, USA

Office admin / Coordinator / Social Media - For General Contractor (San Marcos)635099970420511222

Office admin / Coordinator / Social Media - For General Contractor (San Marcos)

Office Admin / Marketing & Social Media Coordinator Firestone Builders – San Marcos, CA Firestone Builders, a well-established General Contractor with over 30 years of experience in Commercial, Civil, and Residential construction across San Diego County, is looking for a full-time Office Admin / Marketing & Social Media Coordinator to join our growing team. We’re seeking someone creative, organized, and dependable who can handle a blend of administrative duties and marketing responsibilities. Marketing & Social Media: Develop creative, brand-aligned content ideas. Manage and grow our presence on Instagram, Facebook, and other platforms. Plan and execute social media campaigns. Engage with followers, respond to messages, and foster community interaction. Create and send professional email campaigns (Mailchimp). Coordinate with our website team on updates and improvements. Office Administration & Coordination: Support the Office Manager with day-to-day tasks. Assist Project Managers with administrative needs such as COI insurance tracking and lien releases. Act as the front-desk receptionist, greeting visitors and answering calls. Perform general office duties including correspondence, file management, and data entry. Maintain and clean the office. Qualifications: Experience in social media management and content creation. Familiarity with graphic design tools (Canva, Adobe Suite, or similar). Strong written and verbal communication skills. Organized, reliable, and proactive with a positive attitude. Proficient in Microsoft Word, Excel, and Google Workspace. Experience with Mailchimp (email campaigns). Bonus Skills (Preferred but not required): Experience with Bluebeam and Procore. Background in the construction industry. Position Details: Full-Time Role in Person 11 Paid Holidays + Vacation Days 401k with Company Matching Pay Range: $40,000 – $50,000 DOE

Mission Rd & Marcos St, San Marcos, CA 92069, USA

$40,000-50,000/year

Client Service Representative (North County and Surrounding Areas)635100312615711223

Client Service Representative (North County and Surrounding Areas)

Client Service Representative Busy facilities maintenance company seeking experienced customer service representative to join our team. We are open 7-days a week and scheduling could include a Saturday or Sunday. This is a full-time position working 40 hours per week. Duties include creating new work orders for existing clients, dispatching, managing and scheduling work orders, creating and submitting quotes. You will work with our team and clients communicating job details and scopes of work clearly and accurately. Duties include follow up on work progress, answer calls and provide updates to clients. Dispatching and customer service experience is a plus. Must have Microsoft Office Suite experience, great listening and communication skills needed. Basic Duties: 1. Place outbound and receive incoming calls 2. Creating and dispatching work orders within client's timeframe. 3. Able to work with Google Maps to map and coordinate work orders efficiently 4. Resolution driven and ability to "think outside the box" to resolve issues This is a great position for a motivated self starter. We have several shifts available Monday - Friday, Tuesday - Saturday, Sunday - Thursday.

1531 Golfcrest Pl, Vista, CA 92081, USA

Receptionist (Vista)635099517123851224

Receptionist (Vista)

Job Overview: Pickering Insurance Services, a leading employee benefits brokerage firm in North County San Diego, is seeking a friendly, professional, and organized Part-Time Receptionist to join our team. As the first point of contact for clients, visitors, and vendors, you will play a key role in creating a welcoming experience while providing essential administrative support in a fast-paced, client-focused environment. We are looking for someone who lives within a 20-mile radius of our office and is willing to commit to at least 2 years. This part-time role has the potential to grow into full-time, offering opportunities for professional development and career growth. This is an excellent opportunity for someone who enjoys a dynamic office setting and wants to gain experience in the employee benefits and insurance industry. Key Responsibilities: Front Desk Operations -Greet clients, visitors, and vendors in a professional and courteous manner. -Answer and direct incoming phone calls, responding to inquiries or redirecting as needed. -Sort and forward emails and scanned documents to the appropriate departments. -Manage office mail, deliveries, and packages. -Maintain a clean, organized, and welcoming reception area. Administrative Support -Assist Account Managers with projects as needed. -Maintain accurate systems for client and vendor records. -Prepare and distribute client materials, documents, and forms. -Support client onboarding and assist with initial documentation or employee benefits inquiries. Confidentiality -Handle sensitive client and business information with discretion and professionalism. -Adhere to company policies and compliance regulations regarding confidentiality and data privacy. Qualifications: -Experience: Previous experience in receptionist, customer service, or administrative roles preferred; experience in insurance or medical office settings is a plus. -Communication: Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members. -Organization: Strong attention to detail, with the ability to multitask and prioritize in a fast-paced environment. -Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook), internet browsers, Zoom, Teams, and standard office equipment. -Professionalism: Demonstrated ability to maintain confidentiality and discretion at all times. -Personality: Friendly, approachable, positive attitude, and customer-service oriented. Working Environment: -Professional office setting with a supportive, team-oriented culture. -Flexible part-time hours designed to meet business needs. Why Join Us? -Gain hands-on experience in the growing field of employee benefits and brokerage services. -Develop valuable administrative and organizational skills in a professional setting. -Friendly, supportive company culture with opportunities for growth and learning. -Competitive hourly wage based on experience. If you are a reliable, detail-oriented professional who values confidentiality and enjoys providing excellent customer service, we want to hear from you! Apply today to join the Pickering Insurance Services team.

950 Hacienda Dr, Vista, CA 92081, USA

Dental Front Office/Insurance Coordinator (San Marcos)635099669940511225

Dental Front Office/Insurance Coordinator (San Marcos)

Endodontic Front Office and Insurance Coordinator. Modern Endodontic and Functional/Aesthetic Practice. Compensation based experience and skills. Full-Time 3-5 days per week.

955 Boardwalk STE 100, San Marcos, CA 92078, USA

Small business office manager/bookkeeper/admin/jack of all trades (Escondido)634862678186251226

Small business office manager/bookkeeper/admin/jack of all trades (Escondido)

220 acre farm in North Escondido that grows landscape trees and citrus to the trade needs a full-time person to take over two existing part-time jobs with the following duties: A/R - bill customers, print and email or mail invoices, process payments, balance month end, answer customer's calls and emails and refer questions to sales staff as necessary A/P – check invoices for accuracy and obtain approval for payment of invoices, voucher into accounting system using correct GL accounts, process weekly check runs, balance month end, balance checkbooks monthly, answer vendor's calls and emails and resolving any issues that may arise. Check sales tax rates for out of state purchases and farm tax. Payroll – Use the Paycom system for biweekly payroll processing for 23 employees. Prepare monthly workers comp reports and annual audit, update employee handbook as necessary, prepare new hire packages and enter new employees into Paycom. Answer employee requests for information about their payroll and time off requests. Enter monthly payroll entries from Paycom into accounting system and balance payroll checkbook. General Ledger/Month end close - check all asset and loan accounts for correct balance - update equipment purchases and sales, prepare draft financial statement. Prepare various reports. Prepare monthly sales tax deposits and quarterly sales tax returns. Prepare data for annual Personal Property Tax Return. Manage cash flow and transfers between bank accounts. Manage loan accounts. Year end close - interface with outside CPA to facilitate tax planning and preparation of tax return. Post year end adjustments, print financial statements, etc. Manage insurance - auto, liability and equipment. Keep abreast of adds and deletes (purchases and sales) and notify broker of changes and monitor billing for accuracy. Other duties as assigned include organizing and printing plant labels and tags for the field, helping maintain sales inventory availability, answering phones, running errands, typing letters for owner, etc. Requirements: Basic knowledge of accounting and accounting software- NO you do not need to be an accountant. WE WILL TRAIN. Excellent knowledge of Excel and Word. We use the Epicor Eagle system for accounting. A desire to learn and grow and take ownership of the job. Spanish helpful but not required. Why take this job: Work in a beautiful rural setting in North Escondido for a family business that has been around for over 40 years. We are the remnants of the "old" Evergreen Nursery. After selling out in 2021, we moved to our 220 acre farm and converted our business from retail and wholesale to wholesale only and Evergreen Wholesale was born! We grow landscape plants and citrus for other nurseries. After having 180 employees for decades, we now have 23 employees and need a go-getter who can fill in a number of roles. This job can be full time for the first few months while training and then could possibly go to 30-35 hours per week depending on how much the ideal candidate wants to take on! Compensation: commensurate with experience. Benefits: Dental insurance and life insurance (no health), 40 hours of sick leave per year. Vacation is one week after working one year (no vacation is accrued until one year of service), 2 weeks after two years and 3 weeks after 5 years. Please send resume with salary requirements by responding to this Craigslist ad. We look forward to hearing from you!

27116 N Broadway, Escondido, CA 92026, USA

Negotiable Salary

Part-Time Administrative Assistant/Receptionist (Oceanside)634703207353631227

Part-Time Administrative Assistant/Receptionist (Oceanside)

Job Title: Administrative Assistant/Receptionist Work Schedule: Flexible schedule within office hours Monday-Friday 9am-5pm Hours per Week: Part-time Physical Work Location: 1817 Peacock Blvd., Oceanside, CA 92056 Wage: $18-$20/hour Start Date: IMMEDIATELY TRI West Real Estate is seeking a dedicated Part Time Administrative Assistant/Receptionist. TRI West is a well-established Real Estate company specializing in sales and rentals in Fractional Real Estate. Our office address is 1817 Peacock Blvd. in Oceanside, located near the intersection of College and Oceanside Boulevard. We are looking for someone that wants to be a part of our team long-term. You must live within a 10-mile radius from our office and willing to commit at least 2 years. This position is part-time with the ability to increase to full-time. The schedule is flexible within our office hours of Monday-Friday 9am-5pm. Some responsibilities for this position include but are not limited to: -Answer and direct phone calls (multiple lines) -Write and distribute emails, mail, faxes and forms -Create files and input data into our database -Develop and maintain a filing system -Ensure operation of equipment by completing preventive maintenance -Maintain supplies inventory by checking stock to determine inventory level -Provide clerical and administrative support to agents as requested -Assist in basic upkeep of the office including shredding paper and light cleaning The ideal candidate has the following characteristics and skills: -High attention to detail (can catch the little things) -Outgoing and friendly personality -Excellent written and verbal communication skills -Strong organizational skills with the ability to multi-task -Proficient in MS Word, Excel, and PowerPoint -Multiple line phone experience necessary Serious applicants only. Please send resume to be considered.

1818 Peacock Blvd H, Oceanside, CA 92056, USA

Accounting Generalist - Distribution (Vista)634701606731531228

Accounting Generalist - Distribution (Vista)

About Us CS Illumination is a national lighting distributor providing innovative, sustainable solutions for commercial, hospitality, retail, and public projects. We take pride in operational excellence, strong vendor partnerships, and exceptional service. The Role We’re seeking an experienced Accounting Generalist to join our Accounting team, with a strong emphasis on accounts payable, vendor reconciliation, and purchase order matching. You’ll ensure invoices are processed accurately, vendor issues are resolved quickly, and payments are made on time. What You’ll Do - Process vendor invoices from receipt to payment following approval workflows. - Reconcile vendor accounts, matching invoices to purchase orders and receipts. - Research discrepancies and follow up with vendors and internal teams to ensure timely resolution. - Track open POs and work with procurement and receiving teams to clear variances. - Maintain organized vendor records and communications. - Support month-end closing with AP accruals and reconciliations. What You Bring - 3–5 years accounting experience (min. 2 years in AP, preferably in distribution/manufacturing). - ERP experience (Prophet 21 preferred) and strong Excel skills. - Detail-oriented, organized, and proactive in resolving issues. - Excellent communication skills with vendors and internal teams. Success in This Role Looks Like - Invoices and vendor payments processed accurately and on schedule. - Vendor statements fully reconciled each month with minimal discrepancies. - Discrepancies and PO mismatches resolved quickly with clear communication. - Strong, positive relationships maintained with vendors and internal teams. - Month-end AP close completed on time without last-minute issues. Why Join Us - Competitive pay + benefits (health, dental, vision, 401k match, PTO). - Stable, growing company with opportunities to advance.

1210 Keystone Way, Vista, CA 92081, USA

Administrative & Executive Assistant/Office Jack of all Trades! :) (Oceanside (inland - near Bonsall))634697000154911229

Administrative & Executive Assistant/Office Jack of all Trades! :) (Oceanside (inland - near Bonsall))

We are a small friendly office with a very relaxed & casual environment. There are 4-7 people in the office that depending on the day, (with several people in the outer warehouse area but you would be in the office). Everyone is very friendly, and we have a lot of fun together, at the same time everyone is working on their own department/role and it is quiet during the day. We are looking for someone can assist all of these individuals including the office manager... one day you might assist HR with some of their paperwork, or assist the CEO or COO with organizing their meetings, or help the CFO compile a report for an upcoming board meeting. You will also find yourself help plan a Christmas party, put together a newsletter for the employees, and so many other supportive and team assisting things! We have several Spanish-speaking customers and employees so Spanish is a definite plus! Familiarity with computer programs such as Microsoft suite is a must. Creativity familiarity with things like Canva will be helpful. Previous office & work experience and the ability to just jump in and figure things out! While this is set up as a full-time position, for the right persona we can fit your hour/schedule needs. In other words - we can be flexible and create a 30-hour role or 4 days a week. Are you looking to step down from the fast-paced role you have been in that is stressing you out or a job that the hours fit your kid's school schedule? This might be for you! We have not included the business name on here only because we have found that people don't always read the full post and end up calling or showing up, and since we are a small office we are not only not looking for that interruption, but also not looking for someone who is not able to fully read a post and follow simple directions! If you are interested in discussing this role further, please send your resume AND a letter introducing yourself and why this would be a good fit for you. Also, if you are looking for specific hours or schedule, please include that as well. Your resume is important so we can see you work history and skills, etc. but the letter really tells us who you are! Thank you in advance!

9016 San Luis Rey Mission Expy, Oceanside, CA 92057, USA

Negotiable Salary

Previous
1(current)
2
Next

Popular Jobs

Popular Cities

Client & Sales Administration Recruitment Contracts Administration Recruitment Data Entry & Word Processing Recruitment Office Management Recruitment PA， EA & Secretarial Recruitment Receptionists Recruitment Records Management & Document Control Recruitment Other Recruitment

Acton Administrative Assistants Recruitment Adelanto Administrative Assistants Recruitment Agoura Administrative Assistants Recruitment Agoura Hills Administrative Assistants Recruitment Agua Caliente Administrative Assistants Recruitment Agua Dulce Administrative Assistants Recruitment Ahwahnee Administrative Assistants Recruitment Alameda Administrative Assistants Recruitment Alamo Administrative Assistants Recruitment Albany Administrative Assistants Recruitment

Help

Cookie

Cookie Settings

Our Apps

Download on the

APP Store

Download

Get it on

Google Play

© 2025 Servanan International Pte. Ltd.