Craigslist
Executive Assistant (new york city: manhattan)
Our client, an international architecture firm, is seeking an Executive Assistant to join their organization. The hours are 9:00am-6:00pm, and this role is onsite five days a week in Manhattan.
Responsibilities:
Provide direct administrative support to three key Principals and their teams, under the guidance of other senior executive assistants
Manage expense reports and timesheets
Support Senior Executive Business Partners in coordinating all facets of travel, air/ground, hotel/restaurants and agenda planning, including frequent last-minute changes
Assist with Principals' passport renewals, travel visa applications, Global Entry membership renewals as needed
Oversee conference room booking and refreshments for any meeting as requested
Coordinate calendars, meetings, conference room bookings, and client-facing logistics
Assist with licenses, certifications, and membership tracking for senior leaders
Handle additional administrative projects and occasional reception coverage as needed
Job Requirements:
* Bachelor's degree strongly preferred
* 2+ years of administrative support experience at an international/global firm
* Experience scheduling across time zones and managing complex international travel (required)
* Strong proficiency with Microsoft Office and Outlook
* Highly organized, detail-oriented, and adaptable in a fast-paced, client-facing environment
* Mature, collaborative, and able to support senior leadership with discretion
Compensation/Benefits:
* Up to $80K base salary + discretionary bonus
* Health insurance + HSA contribution
* Dental, vision, and telemedicine benefits
* Generous PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)

224 Central Prk W, New York, NY 10024, USA
$79,000-80,000/year