Admin Assistant Winchester, VA (Winchester, VA)

POSITION: Software Support Administrator COMPENSATION: $90,000 - $115,000/ Year DOE BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(K), paid sick, vacation and holidays. Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families, and those in our community with special needs. For over 30 years, through service- enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse, and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship, and training are priorities for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow. We believe in working hard, but also having fun along the way and celebrating our accomplishments. This position offers a 4% of annual salary sign-on bonus for new hires! GENERAL NATURE OF POSITION: Under the supervision of the Director of Property Operations, the Software Support Administrator (SSA) is responsible for system support, training, updating and maintenance of all Yardi software modules used by Charities Housing. This role requires understanding of Yardi property management, compliance, accounting, and other software modules. Experience and understanding of affordable housing property management and accounting; strong communication skills; and a competent command of spreadsheet software (Excel) to satisfactorily perform required duties. SUPERVISION RECEIVED: The Software Support Administrator receives supervision from the Director of Property Operations and may receive directions from other members of the Management Team. The SSA may provide general supervision to other lower-level staff, as necessary. This position oversees the contract management, software updates, and training of Yardi Software modules used by Charities Housing. QUALIFICATIONS: Required Knowledge, skills, & abilities Strong computer proficiency, Yardi, Microsoft Office programs such as Word, Excel and Outlook required. Working knowledge of affordable Housing property management programs, policies, and procedures. Ability to effectively administer a variety of financial programs and administrative activities Knowledge of accounting, financial analysis, and budget procedures in Yardi. Strong time and project management skills. Excellent written and oral communication skills, organizational skills, and ability to work independently and as part of a team. Ability to read, analyze, and interpret complex documents, including contract language administration and content. Ability to use independent judgment and decision making to solve any problems. Able to work in a fast-paced environment. EDUCATION AND EXPERIENCE REQUIRED: - Minimum three (3) years of experience with Yardi systems, particularly in affordable housing. - Knowledge of the affordable housing industry and applicable federal, state, and local government regulations. - Strong knowledge of MS Word, Excel, MS Teams, and Outlook. - Valid California Driver's License and insurance required. ESSENTIAL DUTIES & RESPONSIBILITIES: The following duties are normal for this position, but this list is not to be deemed all-encompassing. Other duties may be required and assigned. - Provide oversight and maintenance of the Yardi system. - Evaluate and test new modules and functionality for implementation and roll out. - Troubleshoot Yardi issues with all Yardi module used such as Rent Café. - Provide technical support and troubleshooting for Rent Café users. - Conduct training sessions for staff on Voyager and Rent Café functionalities. - Create comprehensive training materials to support the learning process. - Coordinate system corrections with Yardi technical support as needed. - Complete the setup of new properties in Yardi, including units, unit types, and affordability mapping. - Assess and evaluate existing accounting processes and workflows as it relates to Yardi utilization and recommend process improvements. - Monitor and manage Vendor Café activities, including evaluating and resolving disbursement issues, identifying inefficiencies in utilization and recommend process improvements. - Provide recommendations for all other supporting Yardi modules and system utilization. - Mentor, train and support Yardi users throughout the agency. - Create and submit tickets to Yardi Support Help Desk. - Works directly with staff from other departments to resolve Yardi reporting issues and problems when necessary. - Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines - Contribute to a positive and effective teamwork environment with - Keeping abreast of new Voyager and rent Cafe updates functionalities to incorporate into training programs. - Performs other duties as assigned PHYSICAL REQUIREMENTS: - Extensive use of computers and telephone. - Sitting for extended periods of time. - Ability to attend meetings both on-site and off-site. The above is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. We are looking to make an immediate hire to handle the initial lease-up of the property. This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time. Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org. No relocation benefits will be provided.

Company Overview: We are a dynamic real estate development and management company overseeing a diverse portfolio that includes office, industrial, retail, multi-family, and single-family properties. Our team is growing, and we’re looking for a motivated Leasing Assistant to support leasing operations across multiple apartment communities in Aurora, Colorado. Position Summary: As a Leasing Assistant, you’ll work closely with a dedicated Property Manager and a responsive Maintenance Team to help drive occupancy, enhance resident satisfaction, and support day-to-day leasing activities. This is a great opportunity for someone passionate about real estate and community building. Key Responsibilities: Assist with leasing efforts across multiple apartment communities Conduct property tours and respond to leasing inquiries Market available units on platforms such as Apartments.com, Zillow, and Facebook Develop and implement creative, out-of-the-box marketing strategies to attract new tenants and retain current residents Support application processing, lease execution, and move-in coordination Maintain accurate records and assist with resident communications Qualifications: Minimum 1 year of experience in leasing or property management Strong communication and customer service skills Proficiency in online marketing platforms and social media Ability to work independently and as part of a team Bilingual (English/Spanish) is a plus Why Join Us? Work with a supportive and experienced property management team Be part of a company that values innovation and community Opportunity to grow within a diverse real estate portfolio

Hawaii Life is a leading real estate brokerage in the state of Hawaii and we are looking for an individual with the drive, commitment, and work ethic to join our team. *** This is NOT a remote position. This requires the individual to work in our Kilauea office. The individual must physically be on the island of Kauai. REQUIRED SKILLS: Bookkeeping - Conduct reconciliation of various company accounts - Maintain and balance the general ledger in an accurate, complete, and up-to-date manner - Perform all activities related to the accounts payable function, including reviewing, coding, and processing payments - Conduct data entry and administrative duties - Perform account receivable/payable functions including invoicing, deposits, collections, and revenue recognition - Prepare financial reports through the collection, analysis, and summarization of data - Support month-end and year-end close process - Assist in preparation of documents for audits - Adept in using bookkeeping tools to enter financial transactions - Familiar with accounting and bookkeeping industry standard business practices - Excellent oral and written communications skills - High degree of accuracy, attention to detail and organization - Ability to handle multiple projects and tasks simultaneously and meet deadlines Rentals Reservations - Field vacation rental inquiries via phone and email - Help customers with rental properties based on their needs, preferences, and budgetary allowances - Process payments and sends confirmation details to customers. - Provide follow-up on bookings and related inquiries WORK LOCATION AND SCHEDULE - This is a full-time position where the employee is required to be physically present at our Kilauea Kauai office. - Standard office work hours are 9am-5pm, Monday thru Friday. Some evenings and weekends as needed. COMPENSATION AND BENEFITS - Median pay for this position is $20 per hour; Actual compensation will be commensurate with qualifications and experience - Paid Time Off, Paid Company Holidays, Healthcare (Medical, Dental, Vision, Prescription), 401K Retirement Plan, Life Insurance after meeting eligibility requirements ABOUT HAWAII LIFE Hawai'i Life remains the only statewide, full- service brokerage firm that is 100% locally owned and operated. Hawai'i Life is the exclusive Hawai'i brokerage of Forbes Global Properties™ and is one of Luxury Portfolio International's® global network of premier, locally branded real estate companies. The company also provides short-term and long-term rentals, streamlining the process for homeowners and tenants statewide. HGTV's Hawai'i Life series in syndication with various media outlets draws a national audience of 22 million+ viewers. To learn more about Hawai'i Life, please visit the state's most trafficked real estate website at hawaiilife.com

Job description: We are a leading real estate, property management, and vacation rental brokerage in the state of Hawaii and are looking for an individual with proven experience in property management to join our team in Kauai. *** The individual must already reside and be physically on the island of Kauai for in-office work and site visits. *** Real Estate license NOT required but a plus. ----- PROPERTY MANAGEMENT: - Oversee all vendors on-premises and ensures the work completed is satisfactory. - Manage Housekeeping - Manage guest concerns and respond to all phone calls and emails immediately. - Manage maintenance and repairs - Manage pre- and post-arrival inspections - Solve moderately complex issues and exercise discretion in dealing with confidential and sensitive issues. - Travel to properties for onsite visits/inspections - Work a flexible schedule REQUIRED SKILLS - Familiar with Hawaii real estate law and principles; real estate license not required but a plus - Effective supply management and scheduling skills - Experience with vacation rentals in the state of Hawaii - Effective communication skills - Tech savvy - Strong organizational, listening, judgment, decision making, verbal, written, and comprehension skills. COMPENSATION AND BENEFITS - Commensurate with qualifications and experience; Starting pay with little experience - $43K/year - Healthcare (Medical, Dental, Vision, Prescription), Paid Time Off, Paid Company Holidays, 401K Retirement Plan, Life Insurance - Mileage Reimbursement ABOUT HAWAII LIFE Hawai'i Life remains the only statewide, full- service brokerage firm that is 100% locally owned and operated. Hawai'i Life is the exclusive Hawai'i brokerage of Forbes Global Properties™ and is one of Luxury Portfolio International's® global network of premier, locally branded real estate companies. The company also provides short-term and long-term rentals, streamlining the process for homeowners and tenants statewide. HGTV's TV show, Hawai'i Life, that ran for 14 years drew 22 million+ viewers and is now syndicated in various media outlets. To learn more about Hawai'i Life, please visit the state's most trafficked real estate website at hawaiilife.com.

Assistant Community Manager OUR COMPANY: At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,500 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide. Being a part of Fairfield means more than a rewarding career with personal growth. Its a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and were proud to reflect that in our culture. ABOUT THIS ASSOCIATE: Fairfield properties are known for our visible and available on-site staff that keep our residents loving where they live. Our Assistant Community Managers are critical members of our sales and management team that maintain these high standards with a customer-centric mindset. Together with the Community Manager, this Associate works to ensure the propertys revenue and profit targets are met while maintaining best-in-class standards for customer service and high retention for our residents. Assistant Community Managers are responsible for cultivating and managing the resident experience while supporting the propertys accounting needs and leasing policies. This is a busy, exciting job for a candidate that is eager to apply their superior leasing and marketing experience into the next step of their career in property management. This position reports to the on-site Community Manager and successful associates may be promoted to more senior positions on the Property Management team. WHAT YOU CAN EXPECT TO DO IN THIS ROLE: ACCOUNTING & BOOKKEEPING Maintain all property accounting and reporting, including collecting and posting rent, financial and leasing reports, month end, pre close, bank deposits and ensuring a balanced rent roll. Prepare monthly close-out and financial reports. Process invoices for payment. Collect rent, fees, and other payments. Complete bank deposits, dispositions, and account reconciliations. Use property management software such as Yardi to record, track, and report on all financial workings of the community. CUSTOMER SERVICE & SALES Use your leasing and sales experience to lease apartments. Promote resident satisfaction and retention by regularly responding to complaints, questions, and requests in a timely manner. Take all appropriate action to resolve and address service issues. TEAMWORK Cheer, lead and mentor our leasing team. They will look to your guidance and experience related to leasing, closing, marketing, apartment files, and resident retention. Work closely with the Community Manager regarding all property operations. WHAT YOU'LL NEED ON DAY ONE: Minimum of one year of residential leasing, sales and/or property management experience required. Experience in leadership and supervising a staff preferred. Experience using Yardi or other related property management accounting software. Strong knowledge of Microsoft Outlook, Word, and Excel. Strong math and accounting skills. Understanding of financial statements (budget, financial reports, accounting information, etc.). Strong understanding of federal, state, and local fair housing laws and provisions. High school diploma or equivalent required. Ability to work a flexible schedule to include weekends, evenings, and some holidays. #LI-NICOLE Estimated Rate of Pay: $22.84 - $26.12 This position is non-exempt; the range above reflects hourly rates.

Job description Escrow Manager/ coordinator to a Nationwide Private Real Estate Lender located in Las Vegas. Must have one or more of the following experience to be considered Escrow, Title insurance, Loan Underwriting, Loan Officer, Loan Processor, Insurance Underwriting, Accounting, Bookkeeping, Real Estate assistant, Real Estate appraisal EXPERIENCE IS A MUST! We operate a fun, action packed environment where you will be exposed to a wide variety of real estate and lending transactions. If you are the kind of person that wants to be "in the deal" everyday and work in a fast paced environment where you will be mentored directly by the owner of the company, then this is the place for you. We are looking for an administrator to perform a variety of tasks and support our company’s owner. To be successful in this role, you should be well-organized, have incredible attention to detail, great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support directly to the owner. STRONG MS OFFICE, ADOBE, ONE DRIVE, GOOGLE DRIVE and the ability to learn new business software platforms is a must. Your ability to communicate professionally, using proper grammar, with business affiliates through email and on the telephone is extremely important as you will be the point of contact for our company. Please read below and match your skills to our needs before contacting us. Responsibilities Act as the point of contact for all transactions in process. Manage information flow in a timely and accurate manner Format information for internal and external communication – memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Skills Work experience as an escrow assistant, escrow officer, loan processor, loan officer, real estate assistant, real estate agent, insurance underwriter, accounting clerk, bookkeeper or similar role is a must. Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality High School degree Job Type: Full-time Pay: Salary and bonus combined. Bonus Pay is determined by effectiveness in the position determined by the total amount of loans closed. The bonus structure will allow you to make much more then any others in this field if you are efficient and motivated