Temporary Executive Assistant (boston: boston/cambridge/brookline)

Job Opening: Administrative Assistant We are a full-service Painting Company specializing in Commercial, Apartment, Multi-Family Housing, and Residential services. We are currently seeking a well-organized and proactive Administrative Assistant to join our team and provide high-level administrative support. This is a great opportunity to establish strong working relationships and contribute to the overall efficiency and success of our growing company. Key Responsibilities: Provide administrative support including writing and editing emails, drafting memos, data entry, and preparing internal and external communications. Maintain accurate and organized records and files. Perform light accounting duties. Organize and coordinate meetings, including scheduling, sending reminders, and assisting other departments as needed. Answer phone calls and direct inquiries in a polite and professional manner. Required Qualifications & Skills: Proficiency in computer software including: Zoho, Adobe, Microsoft Word, Excel, Outlook, Knowify, and QuickBooks. Excellent time management skills with the ability to meet deadlines. Strong verbal and written communication skills. Ability to problem-solve and make decisions independently. Highly organized, detail-oriented, and self-motivated. Bilingual is a plus! Benefits: 401(k) Retirement Plan Health Insurance Paid Sick Leave Work Schedule: Monday – Thursday: 8:00 AM – 5:00 PM Friday: 7:00 AM – 4:00 PM If you are interested in this opportunity and meet the qualifications listed above, please email your resume to us. We look forward to hearing from you!

We’re looking to fill a Bookkeeper /Administrative role. Individual should be self motivated and someone who thrives in a fast-paced environment. We value strong communication skills, accuracy, as well as someone who is a team player as you'll work along side Accountant and Customer Service. QuickBooks Bookkeeping Enter vendor bills, invoices, receipts, and customer payments in QuickBooks. Process accounts payable and accounts receivable transactions. Generate QuickBooks reports (P&L, customer invoice or statements). Oversee accounts receivable processes, including the preparation and distribution of invoices, tracking payments, and collecting on outstanding balances. Support office staff with answering phones when needed, take messages, greet walk in customers. Qualifications 2+ years of QuickBooks (Online or Desktop) experience required. Strong organizational, analytical, and data entry accuracy skills. Ability to manage multiple priorities and meet strict deadlines. High school diploma required; Associate’s or Bachelor’s in Accounting/Business preferred.

We are seeking a bookkeeper skilled in Quickbooks and Excel with the aptitude for office duties. Spanish is necessary. Please attach your resume. Se necesita un asistente en contabilidad con conocimientos en Quickbooks y Excel y con aptitud para trabajo generales de oficina. Es necesario que hable Ingles. Por favor, adjunte su currículum.

Job Type Full-time Description The Center for Family Life in Sunset Park (CFL), a neighborhood-based family and social services organization in Sunset Park, Brooklyn, is looking for a dynamic and mission-driven Small Business Developer to join our team. At CFL, we are dedicated to fostering positive outcomes for children, adults, and families through comprehensive services that make a lasting impact. Our Cooperative Development Program (CDP) is a nationally recognized leader in developing worker cooperatives in low-income communities. Since 2006, we have launched 25 worker-owned cooperatives, supported over 540 worker-owners, and trained 50+ organizations in cooperative development. Together, we’re creating a new economy where workers are at the heart of the system. We’re looking for you—a bilingual (Spanish-English) professional eager to make a difference by supporting women, fostering economic equity, and shaping thriving small businesses. What You’ll Do As a Small Business Developer, you’ll play a key role in strengthening worker cooperatives and advancing CFL’s initiatives. You’ll have the opportunity to: Business Development (30%) Organize and inspire community groups to develop cooperative businesses. Support domestic workers in establishing strong governance and management systems. Collaborate with organizational partners to amplify business development efforts. Provide tailored guidance and resources to help participants navigate their entrepreneurial journey. Innovate and refine CFL’s cooperative development tools and guides. Technical Assistance (30%) Deliver hands-on business management support tailored to each cooperative’s stage of growth. Coach worker-owners to build leadership and management skills. Conduct essential research (e.g., market trends, legal/tax issues) and connect cooperatives with relevant resources. Design and lead engaging workshops to strengthen business governance and operations. Mediate and support resolution of conflicts within cooperative groups. Project Management (30%) Use project management tools to organize and execute initiatives effectively. Foster clear communication among stakeholders and adapt strategies as needed. Ensure deliverables are met while navigating ambiguity with confidence and creativity. Program Administration (10%) Participate in team meetings, data tracking, and reporting efforts. Contribute to outreach, training, and special projects as required. What We’re Looking For We’re seeking candidates who are: * Bilingual and bicultural: Fluency in English and Spanish is required. * Skilled facilitators: Capable of leading workshops and group meetings with ease. * Project-savvy: Experienced in managing complex projects, meeting deadlines, and collaborating with diverse stakeholders. * Educators at heart: Familiar with popular education methods for teaching business skills to adults. * Socially conscious: Committed to social justice and economic empowerment, particularly for low-income women. Preferred qualifications include a bachelor’s degree in a relevant field (e.g., Business Administration, Accounting, Community Development) and at least three years of professional experience. An advanced degree or additional technical expertise is a bonus! What We Offer Salary: $50,000–$55,000, based on experience. Benefits: Comprehensive health care (medical, dental, vision), paid sick leave, 14 paid holidays, and 20 vacation days annually. Work Environment: in office work schedule based in Sunset Park, Brooklyn, a vibrant, multicultural community. How to Apply Submit your application via our career portal or send us your resume and cover letter. Applications are accepted on a rolling basis, but we strongly encourage you to apply before November 1, 2025. CFL is an equal opportunity employer. We are committed to building a team that reflects the communities we serve. We encourage women, people of color, LGBTQ+ individuals, immigrants, and people with disabilities to apply. Salary Description $50,000–$55,000, based on experience

Small midtown based law firm needs part time (20 to 25 hours per week) remote administrator Ideally 1 to 2 year’s experience working in a legal field must be proactive with great attention to detail. Light Bookkeeping. Answering emails creating reports in Tabs entering job orders in Tabs. Must have experience with pulling reports in Tabs drafting invoices and ad hoc administration duties. Fully Remote

We are looking for someone who has food service experience with Accounts Payable, Accounts receivables, Bank Recs, General Ledger Reconciliations, Ad hoc projects, year end month end closings, advanced excel skills required, experience with Sage 100, adp payroll, monthly Gross profit reporting. This position will work very close with the CFO. Office hours are 9am-5pm 9am-6pm also may require more hours as needed so flexibility is required. All the normal benefits for the position as normal companies, 401k, medical, dental, vacation Company gets lunch catered from our commissary.