Browse
···
Log in / Register

Administrative Assistant (Palm Beach County)

$33,000/year

550 Fairgrounds Rd, West Palm Beach, FL 33411, USA

Favourites
Share

Description

Position Overview Seeking a highly organized and detail-oriented Administrative Assistant to manage the day-to-day administrative operations of our office. This role is critical to ensuring efficient workflow, seamless communication, and essential support across all organizational departments, including management and Human Resources. Key Responsibilities Office Management & Communication ● Serve as the primary point of contact for all internal staff, external clients, and visitors, providing general support and a professional welcome. ● Manage all incoming communications, including answering, screening, and directing phone calls appropriately. ● Draft, write, and distribute all professional correspondence, including emails, memos, letters, faxes, and internal forms. ● Develop, maintain, and manage the organization’s filing system (both physical and digital). ● Update and maintain established internal office policies and procedures. Organizational & Financial Support ● Organize and manage the scheduling of appointments for leadership and staff. ● Plan and coordinate internal and external meetings, ensuring all logistics are handled, and take detailed minutes during sessions. ● Assist in the preparation and finalization of regularly scheduled reports and documentation. ● Maintain accurate and up-to-date contact lists for all stakeholders. ● Process, submit, and reconcile expense reports in close conjunction with the bookkeeper. Interdepartmental & HR Liaison ● Act as the key liaison between managers and the Executive/Senior Administrative Assistant to handle specific requests and coordinate information flow. ● Provide essential assistance and support to the Human Resources function for all employees, aiding in administrative tasks related to personnel management. Qualifications ● Proven experience as an administrative assistant or office manager. ● Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). ● Exceptional organizational, time management, and multitasking skills. ● Excellent written and verbal communication abilities. ● A professional demeanor and strong customer service focus. Work Location: In-office (West Palm Beach) Work Hours: Monday-Friday, 7:00am - 3:00pm (subject to change based on projects/work-flow) Employment Type: Compensation: Full-time, salaried Starting at $33,000/year (based on experience & qualifications)

Source:  craigslist View original post

Location
550 Fairgrounds Rd, West Palm Beach, FL 33411, USA
Show map

craigslist

You may also like

Craigslist
Maintenance Technician - Rivers Apartments (Bainbridge)
Royal American Management, a national property management company, is seeking a full-time Maintenance Technician for an apartment community in Bainbridge, GA. Responsibilities include completing assigned work orders for residents, performing general maintenance and repairs including, but not limited to, painting, electrical, carpentry, plumbing and on call emergencies. Must be able to work with limited supervision. See Job Description below. Compensation includes: • Competitive salary • Company-paid benefits: life insurance and LTD • Company-subsidized health benefits • Wellness programs • Employee Assistance Program • 401(k) matching contribution • Fifteen (15) days Paid Time Off (PTO) in the first year • Twelve (12) paid holidays • Tuition reimbursement programs and annual scholarship program EOE and Drug Free Workplace ----------------------------------------------------------- JOB DESCRIPTION The Maintenance Technician is responsible to assist in the preservation of the property. Under the supervision of the Maintenance Supervisor, the Maintenance Technician will help to maintain the property in accordance with procedures set forth in Royal American Management's Policy and Procedure Manual. In addition, the Maintenance Technician will also assist in the following manner: Duties and Responsibilities: This is a description of the major responsibilities of this position. These job duties are subject to change according to department requirements. This is a summary and is not meant to include all activities that may be required to successfully perform in this job. • Must be aware of all maintenance requirements for the property. • Responsible for keeping accurate records regarding preventive maintenance, Service Requests, apartment refurbishing, annual inspections, and inventories. • Must be willing to participate in a standby emergency schedule for evening, weekend and holiday coverage. • Responsible for performing scheduled maintenance on all equipment, based on the manufacturer's recommendations and operating manuals. • Inspect all apartment units, buildings, and common areas, performing repairs and janitorial assistance in accordance with Royal American Management's Policy and Procedure Manual. • Maintain the grounds in accordance with schedule set forth in Royal American Management's Policy and Procedure Manual. • Must be knowledgeable of all contractual obligations relating to maintenance so as to keep the Community Manager abreast of any incidents of non-compliance. • Is responsible for having knowledge of the property's A/C units, including being able to troubleshoot the system and make repairs to fan motors, thermostats, conductors, etc. will under no circumstances make repairs to any components containing Freon, recovery of Freon from the system or addition of Freon to the system unless properly certified. At no time under any circumstances is Freon ever to be vented into the atmosphere. Failure to comply will result in immediate termination. • Ensure all storage areas are locked and adequate lighting of those areas is maintained. • Responsible for performing light electrical repairs on items such as appliances, fixtures, switches, outlets, circuits, etc. The incumbent must also be able to perform light plumbing work, such as clearing stoppages, replacing fittings, etc. The replacement or repair of broken glass, tile, screens, etc., is also required. • Responsible for assisting with painting, cleaning of appliances, vacuuming and other related tasks required to prepare an apartment unit for re-occupancy. • Responsible for performing general carpentry work, such as fitting doors, freeing windows, replacing and building shelves and refinishing floors. • Responsible for assisting in custodial work, including sweeping, mopping, vacuuming, emptying trash, cleaning windows, etc. in the common areas. • Perform other duties and responsibilities as assigned by the Maintenance Supervisor, Community Manager, Area Manager, Regional Manager, Vice-President or President of Royal American Management, Inc. • Responsible for assisting in caring for all amenities such as pools and spas. Essential Job Functions: The Maintenance Technician must be able to perform the essential functions of the job with or without reasonable accommodation. These activities include, but are not limited to the following • Safely access all areas of the property's grounds, regardless of grounds conditions and/or weather conditions. • Safely access all structures, including multi-level structures, without the assistance of an elevator. • Read, understand and follow instructions contained in handwritten Work Orders, provide handwritten responses to same, and complete handwritten reports in accordance with procedures established in Royal American Management's Policy and Procedure Manual. • Read and understand various manuals, instructions and other printed materials, such as regulation manuals, procedures manuals, warning labels and directional labeling on materials needed to perform various tasks. • Safely lift and carry weights up to fifty (50) pounds without assistance. • Safely move large appliances such as ranges, refrigerators and washing machines with the use of a hand truck. • Safely use hand tools such as hammers, screwdrivers, saws, various power tools including hand held drills and circular saws. • Safely ascend and descend various types of ladders unassisted. • Tolerate normal levels of caustic chemicals and pest control chemicals. • Safely stoop, bend and kneel as may be required in various jobs requiring these positions. • Safely perform all activities described in this section for a period of eight (8) consecutive hours for full-time employees and for a period of four (4) consecutive hours for part-time employees. • Travel for the purpose of conducting regular property business. • Must have a valid driver's license. • Proficiency in reading, writing and speaking English is required. Job Type: Full-time Required experience: • general maintenance: 1 year • light plumbing and electrical: 1 year • light carpentry and painting: 1 year PLEASE APPLY ON COMPANY WEBSITE: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=397379&clientkey=93C8F0DA8E2E55B3A7034C20462EBAE9
WCQ4+6J Bainbridge, GA, USA
$18/hour
Cookie
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.