Community Relations & Administrative Assistant

PVST Community Relations & Administrative Assistant Position Overview The Community Relations & Administrative Assistant is the friendly face and first point of contact for Plain Valley Ski Trails (PVST). This position supports day-to-day communication, customer service, and administrative operations that help keep our trail system, programs, and community events running smoothly. The role requires excellent communication skills, attention to detail, and a passion for community connection. Key Responsibilities Community Relations & Communication * Serve as the primary contact for customer inquiries. * Monitor PVST, PVNT, and PVAW social media channels; share updates, respond to questions, and post timely content to keep the community informed and inspired. * Update and maintain content on website. *Support creation and distribution of newsletters and announcements (digital and print) in collaboration with ED & designers. Pass & Program Administration * Manage printing and distribution of season passes. * Oversee day pass sales logistics and pass enforcement including: * Managing online ticket sales system * Overseeing Trail Ambassadors & hourly on-site . * Track and reorder trails materials such as passes, maps, and signs, etc. * Maintain accurate participant and volunteer records for PVST, PVNT, and PVAW programs. Volunteer Coordination * Serve as the main contact for the Trail Ambassador Program, including scheduling, supply management, and communication with volunteers. * Assist ED with admin associated with volunteer coaches such as processing and track coach certifications (WSP Background Check, SafeSport, etc.). Fundraising & Events * Support the Annual Benefit Auction and other fundraising events: * Set up and manage online auction platforms. * Maintain donor and item tracking spreadsheets. * Support donor communications and acknowledgments in coordination with ED. * Assist with other community or fundraising events as needed. Qualifications & Skills * Excellent written and verbal communication. * Strong organizational and time-management skills. * Experience managing social media & communications for an organization or business. * Proficient with Google Workspace (Docs, Sheets, Drive); familiarity with Canva, Mailchimp, Webconnex, or Square a plus. * Friendly, self-motivated, and comfortable working both independently and as part of a small team. * A passion for youth ski education, outdoor recreation and community building! Details Reports to: Executive Director Hours: Seasonal (October - March) Part-time (average 20-30 hours per week) Compensation: $22–$27/hour DOE PVST Season Pass Accrued sick leave (.025/hour) 50% off PVNT program registrations 25% off PVST clinics Note: Vacation time not available during major program start-ups or events.