Purchaser & Office Manager for Millwork/Fabrication Studio (Ozone Park)

Job Title: Purchaser & Office Manager Location: Ozone Park, Queens, NY Company: Studio Practice™ ABOUT STUDIO PRACTICE Studio Practice is a design-forward architectural millwork studio specializing in high-end residential and luxury retail environments. We are a small, agile team committed to precision, craftsmanship, and innovation. Our projects are fast-paced and design-intensive, and we take pride in our ability to deliver exceptional work through thoughtful systems and strong collaboration. We’re looking for a highly organized and proactive Purchaser & Office Manager to join our growing team. This role is central to keeping our operations running smoothly—helping us stay ahead of project needs, manage logistics, and build out purchasing systems that will scale as we grow. ABOUT THE ROLE This is a hybrid position that blends purchasing, logistics, sample library management, and administrative support. You'll work directly with our Business Manager, Project Managers, and Production Teams to ensure materials and samples are on hand when needed—while also managing the day-to-day operational needs of the studio. The ideal candidate is a strong communicator who’s eager to learn, thrives in a fast-moving environment, and is ready to grow into a lead purchasing role. KEY RESPONSIBILITIES -Purchasing & Procurement (Core Focus) -Receive and process material requests from project managers and drafters using our internal ERP system (Innergy) -Place and track orders for materials, hardware, and shop/office supplies -Coordinate delivery schedules to align with production deadlines -Monitor deliveries and ensure materials are labeled and organized by project -Communicate delivery updates and potential delays to PMs and floor leads -Track and catalog invoices, ensuring alignment with POs and job codes -Assist with vendor payments and purchase documentation STRATEGIC DEVELOPMENT -Build and maintain a pricing database for frequently ordered materials -Work with Business Manager to develop a shop-wide inventory system -Contribute to long-term bulk purchasing strategy to support consistent production flow and reduce costs -Collaborate with drafting team to improve material take-offs and procurement accuracy SAMPLE LIBRARY & APPROVALS (High Priority) -Maintain and organize the studio’s active material and finish sample library -Receive sample requests from PMs and drafters; coordinate scheduling with production and finishers -Ensure finishers and shop staff have necessary materials to produce samples -Label, log, ship, and track outgoing samples to clients -Track client approvals and catalog results using SP’s internal systems -Proactively ensure all active projects are up to date on sample status and approvals LOGISTICS & OFFICE OPERATIONS -Coordinate local pickups and deliveries with drivers and production staff -Prepare detailed delivery instructions and route info -Assist with outbound shipments and interstate shipping logistics -Support general office operations and vendor coordination -Occasionally assist with light client communication and coordination WHAT WE’RE LOOKING FOR -2–5 years of experience in purchasing, logistics, or office management (experience in a fabrication, construction, or design-related field is a plus) -Highly organized and detail-oriented with strong follow-through -Comfortable learning and using digital tools and systems (experience with ERP systems a plus) -Clear communicator- both written and verbal -Eager to contribute to a growing company and take ownership of evolving responsibilities WORK SCHEDULE & ENVIRONMENT -Full-time, in-person at our Ozone Park workshop with potential for hybrid flexibility after training period -Monday to Friday schedule, with occasional flexibility based on project timelines PAY -Competitive based on experience