Front office / Receptionist (Van Nuys/Sherman Oaks)

Seasonal Office Assistant (Holiday Support) We are seeking a reliable and detail-oriented Seasonal Office Assistant to support our business during the busy holiday season. This role includes: Basic data entry Accounts receivable and invoicing Answering phone calls and emails Preparing UPS shipping labels Filing, sorting, and general office tasks You will work directly with the business owner and manager; and gain hands-on experience in a supportive office environment. Qualifications: Strong attention to detail Basic computer and Microsoft Office skills Ability to multitask and stay organized Great communication skills Reliable and able to work well with others Note: This is a seasonal, temporary position in the mornings. Looking to fill this position mid-October. This position will go until the end of December.

We’re looking for a dependable, detail-oriented person to help keep our brand-new Pvolve fitness studio located in Deerfield Square, sparkling clean and running smoothly. You’ll ensure the studio environment is fresh, welcoming, and spotless for every class. What You’ll Do: Deep clean studio, mirrors, bathrooms, and equipment daily Restock studio items to ensure the opening shift the next morning is set up and ready Note and low stock of materials for Studio Manager to re-order Assist with studio closing duties Requirements: Reliable transportation Excellent attention to detail Friendly, team-oriented attitude Prior cleaning or front desk experience is a plus Schedule & Pay: Monday and Wednesday 5-9 pm Tuesday and Thursday 5-8 $18–$25/hour depending on experience

Join Our Team as an Administrative Assistant! Are you organized, detail-oriented, and ready to make a splash in the world of painting and home improvement? Do you thrive in supporting a team to help our clients create beautiful spaces? If so, we have an exciting opportunity for you! We are seeking a skilled Administrative Assistant to join our painting company and play a pivotal role in ensuring the smooth operation of our business. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, assisting with day-to-day operations, and ensuring the efficient flow of tasks and information within the office. Key Responsibilities: Manage incoming calls, emails, and inquiries from clients and vendors with professionalism and efficiency. Assist with scheduling appointments and estimates. Maintain accurate records of project details, including timelines, budgets, and materials. Collaborate with team members to facilitate communication and workflow. Requirements: Previous experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication skills, both verbal and written. Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks in a fast-paced environment. Enthusiasm for the painting industry and a willingness to learn. Benefits: Competitive hourly rate ($16-$20 per hour, depending on experience). full-time opportunity. Semi-annual bonus 401k coming in 2026 Paid Time Off/Holidays Opportunity to work with a talented team of painters and contractors. Hands-on experience in the home improvement industry. Flexible scheduling options to accommodate work-life balance. If you're ready to put your administrative skills to work in a dynamic and rewarding environment, we want to hear from you! Apply now with your resume and cover letter detailing why you'd be a great fit for our team. Patrick’s Painting & Home Improvement is proud to be an equal opportunity employer, and we welcome applicants from all backgrounds to apply. Join us in creating beautiful spaces for our clients and making a difference in the world of painting! https://docs.google.com/forms/d/1jqWlxMnxm0Q_7zUix-_RdhzyAI-WmDSQI1pCj5lh4ts/edit

Job Overview Nobu, the world class Japanese restaurant owned by Nobu Matsuhisa, Robert DeNiro and Meir Teper is seeking a highly organized and detail-oriented HR/Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our restaurant by managing administrative tasks, payroll tasks, accounting tasks, HR tasks, and supporting various office functions. This position requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment. *You MUST have previous accounting experience for this role. Responsibilities: Accounting: Count & verify total cash deposit daily. File & maintain employee folders (I9s, onboarding docs, etc..) Oversee all government related tasks for employees Tax and Other Garnishments – Payroll First point of contract for all employee relations matters, handles investigations Support benefits admin (insurance enrollment, 401k, invoices/billing, etc..) Maintain employee Paycom profiles (forms, documents, terminations, etc.) Manage New Hire orientation and onboarding of all new hires Track PTO & attendance Employment Verification Support Worker’s compensation claims and communication Calculate employment status through Paycom benefits for benefit eligibility. Support recruiting efforts Assist employees with timecard discrepancies. Assist with employee inquiries regarding company policies File invoices and receipting Open enrollment (annually) Process FMLA and Workers Comp Reports. Produce employee related reports for Corporate HR Dept. Assist employees with DC PFL. Office Management Maintain all supply orders for office Coordinate with IT/Corporate for all technical needs Schedule interviews & meetings for management (notetaker) Record cash & tips in R365 & tip sheet daily. Prepare deposit bags for Loomis. Verify all cash on hand quarterly & report to corporate accounting department. File & maintain FOH Tip Sheet binder. Other duties as given by Manager Experience: At least 2 years in a similar role handling responsibilities listed above Experience with Paycom a plus, but MUST have HRIS/Payroll system experience Restaurant industry is preferred Proficiency in time management to effectively prioritize tasks throughout the day. Benefits: 30-40 hour work week Medical, Dental and Vision insurance offered Life insurance offered Employee sponsored AFLAC programs Employee dining discount offered 401k PTO Nobu is an equal opportunity employer.

We are seeking a proactive and organized Personal Assistant to support our CEO with administrative tasks, scheduling, and special projects. This part-time role is ideal for someone who enjoys variety and wants to contribute to a growing, family-focused practice. Responsibilities include: -Managing calendars, scheduling meetings, and handling email correspondence -Data entry and maintaining digital records -Assisting with recruitment and onboarding tasks -Supporting special events (setup, photos, cleanup) -General administrative support as needed Qualifications: -Strong organizational and communication skills -Proficiency with Google Workspace and Microsoft Office -Reliable, detail-oriented, and able to multitask -Prior administrative or assistant experience preferred Hours & Pay: Part-time, ~10–20 hours per week (with flexibility for events) Competitive hourly pay, based on experience If you are motivated, dependable, and eager to support a mission-driven organization, we’d love to hear from you. Please reply with your resume and a short note about why you’re interested.

Job Overview: We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring smooth and efficient functioning. This is a key role that requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively. Responsibilities: - Manage front desk operations, including greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members. - Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies. - Coordinate and schedule meetings, appointments, and travel arrangements for staff members. - Assist with event planning and coordination, including organizing company events. - Reconcile vendor statements with invoices for accuracy and make payments as needed. - Perform various administrative tasks such as data entry, filing, and record keeping. - Oversee office maintenance and ensure a clean and organized work environment. - Assist with budgeting and financial management tasks as needed. - Communicate effectively with staff members at all levels of the organization. - Pulling permits with local Building Departments (Clark County, City Of Vancouver, Cowlitz County, and City of Portland) - Keeping track of the installers timecard via internet app. - Ability to multi-task is key for this position. Qualifications: - Proven experience in office management or a similar role. - Strong organizational skills with the ability to prioritize tasks and meet deadlines. - Excellent front desk etiquette with a professional phone manner. - Proficiency in QuickBooks or similar accounting software. - Ability to manage vendor relationships effectively. - Strong administrative skills with attention to detail. - Excellent communication skills, both written and verbal. -Need someone reliable, that can be here everyday and on time. If you are a highly organized individual with a passion for office management, we would love to hear from you. Please email us your resume, if you have the experience we are looking for. Job Type: Full-time Salary: $18.50 - $23.50 per hour Expected hours: 40 per week Benefits: Paid time off Schedule: 8 hour shift - Monday-Friday 7am to 4pm (with 1 hour lunch)