Executive Assistant and Operations (La Jolla)

Cosmos Construction is seeking an Office Manager/Administrative Assistant. The Office Manager/Administrative Assistant will heavily support the President/Owner, and must have strong organizational skills, attention to detail, and proficiency in communication and computer applications. The ideal candidate will have experience in the construction/homebuilding industry, be comfortable in a constantly changing environment, and can speak Spanish. This role will be Monday – Friday, for approximately 20-25 hours between the hours of 8:00 am – 3:00 pm. The pay $20-$25 per hour (depending on experience), on a bi-weekly pay schedule. Key responsibilities may include: • Calendar Management: Scheduling meetings, and appointments. • Communication: Answering phone calls, taking messages, directing calls to appropriate parties, and acting as liaison between field managers and customers • Document Management: Preparing and editing letters, reports, memos, presentations, and other documents. • Email Management: Composing and responding to emails. • File Management: Maintaining organized filing systems, both physical and digital. • Office Administration: Ordering office supplies, managing inventory, and coordinating office maintenance. • Reception Duties: Greeting visitors and directing them to appropriate personnel. • Data Entry: Entering and updating information into databases. • Basic Accounting: Account reconciliation utilizing QuickBooks software, invoicing • Other duties as assigned Required Skills: • Excellent communication skills, both verbal and written • Strong organizational and time management abilities • Attention to detail and accuracy • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Ability to multitask and prioritize effectively • Discretion and ability to handle confidential information • Proficiency with QuickBooks software for accounting responsibilities If interested in this position, please email 4nogada@gmail.com with your salary requirements, ability to work the desired days/hours, any construction/homebuilding experience you have, and your availability for an interview.

We are seeking an experienced, energetic, and results-driven Call Center Manager to lead our dynamic team of 5–10 call center representatives at our Dental Practice. The ideal candidate will be responsible for driving performance and productivity while maintaining a positive and motivating team culture. This is not a cold-calling position—our team exclusively contacts individuals who have reached out previously or have been seen in our office. Must have experience in call center work, sales and management. Must also be fully fluent in both Spanish and English. Key Responsibilities: Team Leadership & Supervision: Oversee daily operations of the call center team focused on scheduling new and returning patients and encouraging case acceptance.Monitor and manage individual performance, ensuring each team member completes ~150 daily contacts (calls/texts/emails).Provide ongoing coaching, training, and feedback to team members.Promote a balance of accountability and motivation, addressing performance issues with professionalism and clarity. Performance & Goal Setting: Set clear KPIs and productivity benchmarks for the team.Track and report team performance metrics; implement strategies to consistently hit targets.Use data to optimize call efficiency and conversion rates. Motivation & Culture: Foster an upbeat, fun, and engaging work environment while minimizing distractions.Develop and implement incentive programs, contests, and recognition initiatives.Celebrate wins while constructively addressing areas for improvement. Process Management: Ensure all calls are patient-focused, compliant with office protocols, and align with the practice’s standards of care.Coordinate with front desk, treatment coordinators, and clinical staff to streamline scheduling and follow-ups.Help optimize scripts, workflows, and call strategies to improve outcomes. Our hours are: Tuesday - Saturday Tues, Weds, Friday:  8:00 - 5:00 Thursday 12:00 - 10:00 Saturday 8:00 - 5:00

Job Title: Project Manager Location: Remote (with occasional on-site job meetings) Employment Type: Full-Time Job Description: We are currently seeking an experienced Project Manager to join our team. This role is responsible for organizing and managing various projects from start to finish, ensuring all aspects are delivered on time, within scope, and within budget. Key Responsibilities:         · Organize and oversee multiple job sites and project timelines                  · Submit and manage project budgets and financial documentation                  · Read and interpret mechanical drawings and specifications                  · Communicate with sales representatives, superintendents, and other project managers                  · Draft and respond to professional correspondence via email                  · Utilize Microsoft Word, Excel, and other tools for project tracking and documentation                  · Participate in occasional on-site meetings as needed          Requirements:         · Proven experience as a Project Manager (required)                  · Strong organizational and communication skills                  · Proficiency in Microsoft Word, Excel, and email communication                  · Ability to read and understand mechanical drawings                  · Comfortable with remote work, with flexibility for occasional site visits          Preferred Qualifications:         · Background or experience in the HVAC industry          How to Apply: Please submit your resume for consideration. We look forward to learning more about how you can contribute to our team

Hi, we are a small construction business looking for someone on a part time basis. schedule to be determined, but we really need someone that we can cross train in various areas of our business, and do some accounting tasks like: deposits, invoices, payroll, enter cc splits, pay bills, that type of thing. This person would also be cross trained in project management and learn customer service tasks as well as assist the owner in a variety of tasks as she needs help with them. This is mostly a job for accounting and project management, but we will need someone who can fill in the gaps wherever they are needed whether in accounting, project management, customer service, or assisting the owner with a variety of tasks. its kind of cool, cause you wont have to do the same exact thing all the time, you will get to learn all aspects of operating a small business, so its great experience!! Not alot of jobs are really like that anymore, so its a unique opportunity to learn different things. this is not a corporate job, we are very casual and all know each other very well, with just a few of us in the office. our work attire is very casual, we usually wear jeans and company shirt as the norm. we bring our dog to the office alot --so you must be a dog lover to work here!! its a non-negotiable. lol. What we are looking for: • Experience with Word, Excel, Outlook, QuickBooks • Adaptable to fast paced, high energy environment • Quick learner • Excellent written and oral communication skills • Must have strong eye for detail • Friendly and positive "can do" attitude • Ability to multi-task • Professional telephone skills • Hard work, self-starter, motivated • Strong & effective communication skills • Excellent organizational skills • Dependable and reliable we offer: competitive pay, sick time, holidays, xmas bonus, performance bonus, lunches, vacation, weekly pay, and more. sorry there are no medical benefits. no tele-commuting for this job opportunity. pay will range will be based on experience and will be $22-30/hr we will take applicants until October 10th, and then hold interviews after that. if you think this may be something that sounds like a good fit, please submit your resume to: Kelli at: kelli@portlandroofingco.com. tell me something about you and why you would be a good fit

Seeking an ambitious, creative, intelligent individual to join an art and design studio based in Los Angeles as a Studio Assistant. This role focuses primarily on administrative, sales, and studio support tasks, and includes some general assistant duties such as running errands. Responsibilities include assisting with office operations, handling communications, assisting with studio organization and operations, and various other tasks such as help with event planning. Applicant must be highly dependable, with a positive attitude, strong organizational skills, excellent work ethic, and a creative mindset that resonates with the studio’s design-driven vision. This position offers excellent growth potential, with the opportunity to advance to a studio manager role for an employee who demonstrates exceptional qualifications through consistent, high-quality performance on the job. Full-time preferred, but ok to start as part-time 3-4 days a week (weekdays only). Located in the mid-city area of Los Angeles. Must have a reliable vehicle, valid driver’s license, and active insurance. If you’re passionate about blending administrative and creative tasks in an art and design studio environment, please send an email introducing yourself and include a PDF resume, as well as a link to your creative portfolio. $25-35/hr, depending on skills and experience.

in Dynamic Brooklyn Food Service! 📈 Direct path to a Salaried Manager role . Are you a smart, intensely driven, and highly-organized individual looking for an immersive role where you can truly grow? Our established Brooklyn catering and food service operation is seeking a dedicated Office Assistant / Operations Trainee to become our essential right hand. We welcome applications from motivated high school graduates and entry-level professionals. The key to success here is drive, organizational mastery, and the ability to troubleshoot calmly—always planning ahead and thinking about the next step. Our office environment is generally calm and well-planned, allowing time for meticulous, detailed work and system mastery. The Role: Your Essential Contribution This is a vital Assistant to the Boss role where you will take the lead on many projects, managing crucial information and ensuring seamless operations. * Executive Support: Be my proactive right hand, managing my calendar, organizing necessary documentation for meetings, and ensuring critical tasks are followed up and completed. * Communication & Confidentiality: You must possess professional phone skills and clear communication. You will handle sensitive emails and serve as a pleasant, outgoing representative of our office while maintaining strict confidentiality. * Data & Tracking Mastery: Strong Excel proficiency is mandatory. We rely on Excel for all data management, tracking, and costing. You must also be quick to learn our specific inventory and data management software/apps. SKILLS & COMMITMENT (REQUIRED) * ANALYTICAL & METICULOUS: A critical thinker who completes tasks perfectly, leaving no unfinished tasks or "tails" behind. * 100% COMMITTED & FOCUSED: You must be entirely devoted to this business's success. No distractions from social media or other outside commitments during work hours. * ELIGIBILITY & LICENSE: You must be legally authorized to work in the United States and possess a valid U.S. Driver's License for occasional business needs. * AVAILABILITY & RELIABILITY: Mandatory availability on all legal holidays, snow days, and in all weather conditions. Core schedule is Sunday through Friday, with occasional Saturdays required. * BROOKLYN LOCAL PREFERRED: A local Brooklyn resident is highly preferred to ensure consistent reliability. Core Responsibilities (What You Will Master) * Utilize Excel and inventory software to manage all event data, track purchasing, costing, and inventory levels. * Meticulously type up event orders and coordinate catering logistics (rentals, staffing, deliveries). * Organize recipes, issue work orders to the kitchen, and prepare comprehensive Post-Event Notes for future year planning. The Opportunity & Benefits * SALARY OR HOURLY: A strong, qualified candidate may be offered a competitive annual salary immediately. * Career Growth: This role offers significant mentorship and a clear path to a salaried management position within 12-24 months. * FREE MEALS DAILY: Enjoy the fantastic benefit of fresh, daily breakfast, lunch, and dinner made by our production kitchen staff. To Apply (The Application must include): * Your professional resume. * A detailed paragraph explaining your proficiency level in Microsoft Excel and your maximum weekly availability. * A short paragraph listing other capabilities, skills, or unique talents you possess that might be useful to a growing business. (Are you a natural carpenter or electrician? Do you manage social media or have skills in photography or design? Tell us what else you bring to the table!) * Why you are drawn to this demanding role and how your personal qualities align with our need for extreme reliability and commitment and professionalism. If you feel this job is for you, please email us at the address below and use the subject line provided: SUBJECT LINE KEYWORD: ARCHITECT Email us: jobopening1010@gmail.com (The reason for the keyword is simple: you are applying to plan, build, and organize the future success of our operations.)