Document Scanning & QA Associate – Meta Project (fremont / union city / newark)

Busy professional could use an extra set of hands in their home office to stay organized and keep up with small research tasks, filing of paperwork, and staying on top of errands. I am looking for a self-directed personal assistant to help with these administrative tasks and projects. This is a flexible, part-time, and hybrid position, with a mix of in-person and remote tasks, estimated at 8–12 hours a week to start with. Responsibilities include: • Research of vendors, service providers, products, services, hotels, event spaces, etc. and compilation of simple spreadsheets comparing different solutions • Calling and inquiring to collect competing offers • Prioritizing, tracking, following up, and drafting of correspondence • Assisting with trip planning and booking • Collecting mail from P.O. Box, coordinating / picking up deliveries, packing and sending packages, and running errands • Scheduling of appointments • Collecting, organizing, scanning, and (digitally) filing of documents such as invoices, etc. • Keeping the home office organized • Possibility to manage larger projects end-to-end as scope may grow with time and experience What We’re Looking For: • Dependable, trustworthy, and able to work independently • Discretion and respect for privacy is a must, as you might have access to personal information • Strong organizational skills and attention to detail • Comfortable with email, Google Docs/Sheets, and online research • Creativity to help problem-solve projects • Your own laptop and car Desired but not required: • Prior personal or household or admin assistant experience is a plus but not required Details: • ~8–12 hours per week, flexible scheduling • Hybrid in-person and remote work • Pay: $25/hour How to Apply: Please send an email telling us about yourself, your experience, and your availability. Background check and solid references may be requested due to access to personal information.

All About Roofing Installation & Repairs has been serving communities across Southern and Northern California for more than 25 years. We specialize in residential roofing services, including inspections, repairs, replacements, and installations. Our team follows the industry’s best practices, offers workmanship warranties, and is known for professionalism, reliability, and exceptional customer care. Position Overview: We are seeking a motivated and professional Front Desk Receptionist / Administrative Assistant to join our team in San Jose, Ca. This role offers tiered pay based on experience and responsibilities. Candidates may start in an entry-level receptionist position with room to grow into a combined receptionist and administrative assistant role, or join at a higher tier right away if they already have relevant experience. Tier 1: Front Desk Receptionist (Entry Level) Pay Range: $18.00 – $22.00 per hour (~$38,000 – $45,000 annually) Responsibilities: - Greet clients, visitors, and vendors in a professional and welcoming manner. - Answer and direct incoming phone calls. - Schedule appointments and maintain office calendars. - Manage incoming/outgoing mail and deliveries. - Perform light clerical tasks (filing, scanning, copying). - Maintain a clean and organized reception area. This role is ideal for candidates starting their career in an office environment who are reliable, organized, and eager to grow within the company. Tier 2: Front Desk Receptionist + Administrative Assistant (1–3+ Years Experience) Pay Range: $22.00 – $28.00 per hour (~$46,000 – $58,000 annually) Responsibilities (in addition to Tier 1 duties): - Prepare and send estimates, invoices, and maintain client records in CRM systems. - Perform data entry and generate reports (Excel, QuickBooks, or similar). - Assist with HR-related tasks, such as onboarding paperwork. - Coordinate with vendors, request permits, and manage office supply needs. - Manage calendars, emails, and internal communications to support smooth operations. - Provide direct support to the owner/manager in administrative or project tasks. This tier is designed for candidates with prior administrative or office management experience who are ready to take on more responsibility in both client-facing and operational support roles. What We’re Looking For: - Strong communication and customer service skills. - Ability to multitask and stay organized in a fast-paced environment. - Proficiency with Google Suite and/or Microsoft Office. - Willingness to learn and adapt to new systems (CRM, QuickBooks, etc.). - Experience in administrative roles preferred for Tier 2. Why Join Our Team: - Competitive hourly pay with room for growth. - Opportunity to advance from receptionist to administrative assistant. - Training and mentorship to support your career development. - Be part of a friendly, hard-working team dedicated to customer care and professionalism. - Join a company with 25+ years of trusted roofing expertise and a reputation for quality service. 📌 Application Instructions To apply, please submit your *resume* desiree@aaroof.net.

📌 Project Coordinator – $28–$30/hr + Excellent Benefits (Full-Time) Location: Santa rosa Are you a detail-oriented multitasker who thrives in a fast-paced environment? We are looking for a Project Coordinator to join our team and help keep our projects running smoothly from start to finish. 💼 What You’ll Do: As our Project Coordinator, you’ll be the glue between our field crews, estimators, and office staff. Reporting to our Office Manager, you’ll help manage job flow, keep documentation organized, and ensure everyone stays aligned. Key Responsibilities: Coordinate daily project logistics, scheduling, and updates. Maintain accurate notes, photos, and documentation in our CRM. Communicate professionally with clients, vendors, and subcontractors. Track project progress and flag issues early to keep things on schedule. Support administrative tasks related to project flow and customer service. 🧠 What We’re Looking For: Strong organizational and multitasking skills. Clear and confident communicator (written & verbal). Tech-savvy: CRM experience, Google Suite, scheduling tools. Calm under pressure and adaptable to change. Experience in construction, restoration, or property management is a plus—but not required. 🌟 Who You Are: You’re reliable, proactive, and eager to learn. You take initiative, communicate openly, and support the team without waiting to be asked. You enjoy variety in your day and take pride in helping others succeed. 💰 Compensation & Benefits: Pay: $28–$30/hr (based on experience) Benefits: Excellent package including PTO and Health PLEASE REPLY WITH YOUR RESUME

Small building service and supply company seeking a dependable part-time bookkeeper Flexible hours, 16-20 hrs/week (Mon-Fri), On-site. Pay: $30/hr to start (DOE) + vacation/sick pay Requirements: - QuickBooks, Word, Excel, Paychex - Detail-oriented, dependable - Bilingual (Spanish) a plus Duties: - A/P, A/R, bank/credit card reconciliations, sales reports, inventory/purchasing, sales tax returns, customer invoices, HR, and general office support. Submit resume thru this ad.

Beacon Hill Associates is seeking a Facilities Coordinator (Contract-to-Perm) to support a premier corporate office relocation project in Nashville, TN. This is an exciting opportunity to play a key role in decommissioning an office space and assisting with the start-up of a new warehouse facility. The role begins as a short-term contract with strong potential to become a long-term position. In this role, you'll manage vendor coordination, facility operations, and daily support activities while working in a highly professional, client-focused environment. Daily Duties: Coordinate vendors and contractors to ensure timely completion of decommissioning and new site setup. Oversee daily mail operations, including sorting, distribution, courier coordination, and secure handling of sensitive deliveries. Support procurement processes by assisting with vendor management and service sourcing. Manage financial tasks such as purchase orders, expense tracking, and monthly accrual reporting. Conduct site inspections, audits, and implement safety and building procedures. Assist with risk management programs, incident reporting, and disaster recovery planning. Maintain facilities in good condition and support project-based initiatives as needed. Top Three Daily Tasks: Coordinating vendor activity for the office decommissioning and warehouse launch. Managing mailroom operations and secure delivery processes. Supporting financial tracking and purchase order management. Ideal Candidate: 2+ years of customer-facing or facilities coordination experience. Bachelor's degree preferred. Strong organizational skills, attention to detail, and time management ability. Excellent communication and interpersonal skills. Proven ability to multitask and adapt in a fast-paced environment. Experience with Microsoft Word, Excel, and Outlook. Prior background in procurement, logistics, or event coordination a plus. Resilient, proactive, and collaborative professional who thrives in dynamic environments. Additional Details: Location: Nashville, TN Hours: Monday-Friday, 9:00 AM - 2:00 PM (flexibility available) Duration: September 29 - November 15, 2025 (potential to extend long term) Pay Rate: $25/hour Culture: Professional, collaborative, fast-moving facilities team If you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

St. Paul’s Manager of Church Operations and Communications role is ideal for a resourceful, self-sufficient, tech-savvy professional who thrives in a dynamic environment. This position reports to the Rector and collaborates with a team of staff and volunteers from our faith community. About St. Paul’s Community: St. Paul’s is an active, growing, multigenerational community rooted in prayer and vibrant worship, delighting in traditions of sacred music, and discerning fresh ways to serve God’s world as we are formed together in the Christian faith. Our dynamic rhythms celebrate the diverse array of creative gifts in our midst: including the energies of youngsters and families, working professionals and young adults, retirees and sages who have invested in the local community for decades. In our life together we seek to practice grace, mercy, and compassion in ways that strengthen our bodies, minds, and spirits and inspire us always to follow Jesus’ way of loving service, on and beyond our block. About the Role: Our ideal candidate will be committed to delivering proactive care for the community through ongoing efforts to: Cultivate Engagement through Communications: Synthesize content & produce print materials for weekly worship services Design, create, & produce print and digital content for weekly & seasonal newsletters, annual reports, and social media Cultivate volunteer resources to enhance photography, videography, writing, editing, illustration, printing, and distribution of St. Paul’s communications Maintain & update church website (Wix) Create posts for social media (Facebook, Instagram) Steward Spaces, Calendars, and Volunteer Rotas: Coordinate online church calendar Liaise with community members around building use Support volunteer scheduling for church activities Maintain Church Records & Reporting: Manage updates for church directory & membership database Assist with inquiries regarding historic church records Collaborate in organizing documents for annual audit Organize Archives, Spaces, Equipment & Supplies: Maintain well-organized office spaces and replenish supplies Organize files, images, videos, & other content for digital/ physical archives Ensure continuity in office operations & equipment functionality Interface with vendors, the US Postal Service, and repair persons to support church office equipment and supply needs Nurture Connections: Foster strong relationships with Rector, staff, and ministry teams Support administrative/program needs of ministry teams & staff Liaise with community visitors who seek resources/programs Desired Experience and Background 5 years experience in administration/communications and skill with: • Learning new systems quickly • Identifying and adapting quickly to changing priorities • Utilizing software applications for word processing (Microsoft 365, Google Suite) spreadsheets and database (Claris) electronic newsletter design (MailChimp) graphic design (Canva) website management (Wix) social media posting (Facebook and Instagram) • Maintaining high standards for work output/precision • Exercising creativity with keen eye for detail/design • Communicating regularly, clearly, and effectively We are eager to welcome someone to our team who is: Punctual, dependable, and detail-oriented. Listens well; seeks shared understanding around mutual expectations. Practices accountability around shared projects and deadlines. Identifies dependencies that could impact outcomes. Anticipates challenges & implements solutions, in consultation with ministry partners. Exhibits a generous sense of humor. Communicates directly; follows up proactively. Engages differences with curiosity, respect, and kindness. Builds trust skillfully with diverse collaborators. Exercises confidentiality in pastorally sensitive matters. Additional Information: Position requires approximately 29 in-person hours per week with a schedule to be agreed upon in consultation with the Rector. Pay is commensurate with experience, up to $40/hr. Generous Benefits Package includes Vacation Leave 2 weeks for the first year of employment 3 weeks for the second year of employment 4 weeks for the third year of employment Sick Leave (earned at 1 day per month) 403b Plan Includes a 5% Employer Contribution Employer Match of Employee's Contribution (up to 4% of Total Compensation) Salary Continuation and Disability Insurance Employee Assistance Program Interested candidates should send a cover letter and resume with references to HR@stpaulsburlingame.org. Candidate interviews will begin as soon as viable applicants are identified.