Admin Assistant Needed (Pasco)

Our client, an international architecture firm, is seeking an Executive Assistant to join their organization. The hours are 9:00am-6:00pm, and this role is onsite five days a week in Manhattan. Responsibilities: Provide direct administrative support to three key Principals and their teams, under the guidance of other senior executive assistants Manage expense reports and timesheets Support Senior Executive Business Partners in coordinating all facets of travel, air/ground, hotel/restaurants and agenda planning, including frequent last-minute changes Assist with Principals' passport renewals, travel visa applications, Global Entry membership renewals as needed Oversee conference room booking and refreshments for any meeting as requested Coordinate calendars, meetings, conference room bookings, and client-facing logistics Assist with licenses, certifications, and membership tracking for senior leaders Handle additional administrative projects and occasional reception coverage as needed Job Requirements: * Bachelor's degree strongly preferred * 2+ years of administrative support experience at an international/global firm * Experience scheduling across time zones and managing complex international travel (required) * Strong proficiency with Microsoft Office and Outlook * Highly organized, detail-oriented, and adaptable in a fast-paced, client-facing environment * Mature, collaborative, and able to support senior leadership with discretion Compensation/Benefits: * Up to $80K base salary + discretionary bonus * Health insurance + HSA contribution * Dental, vision, and telemedicine benefits * Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Need a reliable person with great handwriting to write letters to customers for a business each week. Will pay you every week to complete. Cant complete the letters, I can’t keep you. Pay is $90 for every 100 letters written.

Office Guru with Light Bookkeeping & Strong QuickBooks Desktop Skills Are you an organized, detail-oriented professional with a knack for multitasking? We're a busy wholesale company seeking an Office Guru to join our team! Key Qualifications: - Light bookkeeping experience - Strong proficiency in QuickBooks Desktop - Familiarity with inventory management - Excellent organizational and communication skills Responsibilities: - Manage day-to-day office tasks - Maintain accurate financial records - Support inventory tracking and updates - Assist with billing, invoicing, and accounts receivable If you're a proactive team player with a passion for keeping things running smoothly, we'd love to hear from you! Apply today to be a vital part of our growing team!

High profile NYC hospitality leader seeks efficient EA to manage business and personal life, including media relations and busy calendar management. Successful candidate should have a minimum of 3 years' prior experience supporting a prominent individual, and be used to working in a small office environment where dedication to the success and daily life of the business is paramount. French language skills and experience/interest in hospitality world a plus.

The Legal Administrative Assistant will work closely with the firm administrator and the lead legal administrative assistant. This role requires an individual with multitasking abilities, excellent communication skills, and the ability to handle tasks efficiently. This is an entry-level position that would be a wonderful fit for someone interested in the legal field and has a desire to learn and grow within the industry. Responsibilities • Assist with office organization • Run errands as requested • Perform various clerical duties, including opening mail, filing documents, scanning and shredding • Answer incoming calls and respond appropriately • Assist with potential client intakes • Assist with social media management when needed • Assist firm administrator with monthly account reconciliation when needed • Other tasks as needed Requirements • Must pass a background check • Excellent planning, organizational and time management skills • Ability to work independently, problem solve and take initiative • Ability to exercise discretion and maintain confidentiality • Ability to prioritize tasks effectively • Proficiency in basic computer applications (Microsoft Word & Excel, email, internet) To apply, please reply and send your cover letter AND resume.

A global financial services firm, located in Midtown East, is seeking a temporary to permanent Executive Assistant for the Technology Investment Banking division. The position will start ASAP and requires 5 days in office. The hours are 8:00am - 5:00pm. Key Responsibilities: Provide administrative support to a team of investment bankers, serving as a trusted point of contact Handle incoming internal calls, respond to inquiries, and clarify company policies and procedures Coordinate frequent domestic and international travel arrangements Prepare, reconcile, and track expense reports through Oracle T&E Manage calendars for multiple bankers, including scheduling client meetings, internal reviews, and deal team sessions Coordinate all aspects of executive-level appointments, meetings, client entertainment, and conference calls Assist with ad hoc reports, presentations, and special projects as needed Serve as back-up support for other bankers, managers, and administrative staff when required Maintain relationships with other building/facility personnel Organize and secure highly confidential company and employee information Maintain and order office supplies, including paper and binding materials Qualifications: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) Comfort with technology platforms beyond Microsoft Office (e.g. Teams, CRM tools) Ability to quickly learn and navigate new systems, including Oracle Travel & Expense and internal reporting systems Minimum 5 years of prior administrative experience; investment banking (IBD) experience preferred College degree required Proven ability to multi-task, prioritize, and stay organized in a fast-paced environment Strong written and verbal communication skills High attention to detail with the ability to work independently Demonstrated integrity, discretion, and professionalism when handling confidential information Energetic, responsive team player with a proactive mindset and ability to take initiative Experience working across numerous time zones Fully in-person role; requires presence in the office daily Compensation: DOE up to 110k + benefits + discretionary bonus Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)