Admin. Weekends + (fremont / union city / newark)

Team JK ONE, a top-producing luxury real estate team with Sotheby’s International Realty, is seeking a Team Administrator. This full-time position is critical to the success of our daily operations, ensuring seamless real estate transactions and a high-touch client experience from listing to close. The ideal candidate is detail-oriented, proactive, highly organized, and capable of supporting agents and clients with professionalism, discretion, and efficiency. Responsibilities include: -Coordinating transaction processes -Managing listing preparation -Maintaining CRM and team calendars -Preparing client-facing documents -Liaising with vendors -Ensuring compliance with brokerage standards Requirements: -Active Florida Real Estate Sales Associate License (Realtor’s License) is required -Background in real estate, marketing, or executive administration preferred -Strong communication skills and tech proficiency What We Offer: -The opportunity to work alongside a top-producing Sotheby’s International Realty team -Exposure to the luxury real estate market and high-profile clientele -A collaborative, professional environment with career growth potential

Are you organized and enjoy organizing other people? Our Property Management office is looking for an administrative assistant to join our property management team, assisting our property managers and maintenance coordinators with general office duties. This position will assist with screening applications, marketing, schedule coordination, maintaining accurate property records, data entry, communication with tenants and vendors, and possibly performing property inspections and showings. The right applicant will have excellent time management, enjoy keeping schedules and people organized, have good communication skills, be willing to work both in and out of the office, be capable of working on their own and as part of the team. Punctuality and dependability are a must - a good sense of humor and a positive attitude are a plus! We are looking for a minimum of one year of office experience, a working knowledge of Microsoft Office and Outlook, a willingness to undergo a background check, and you must have a valid driver’s license and reliable transportation. Please email your resume and cover letter. Full-time position M-F 8:00-5:00 / pay based on experience $19-$20/hr DOE, we offer sick and vacation pay, and paid holidays, along with mileage reimbursement.

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant (EA) / Virtual Assistant (VA) to support Public Speaker, Wellness influencer. This role requires someone who is reliable, detail-oriented, and adaptable, with excellent communication skills and the ability to manage multiple tasks simultaneously. This is a primary role for someone looking for long-term growth within the organization. While the EA will have designated working hours, they must also be available for additional hours if needed and be open to receiving voice notes and text messages at any time. They will not be expected to respond or act on them immediately unless urgent, but they must review them first thing in the morning during their workday.Key Responsibilities Administrative & Scheduling Support Manage and schedule appointments, meetings, and global speaking engagements, social media platforms uploads, newsletter. Organize and maintain multiple calendars across platforms, including: Mac-based (iCloud Calendar) Windows-based (Outlook Calendar) Google Calendar iOS calendar apps Handle email correspondence professionally and efficiently. Coordinate and organize travel arrangements for international events. Create and manage Google Meet meetings, calendars, Zoom meetings or others, ensuring proper scheduling and invitations. Website & Email Marketing Management Maintain and update WordPress website (including blogs, pages, and landing pages). Manage and update Flodesk, Beacons (or similar platforms) for email campaigns and newsletters. Segment and maintain email lists, implementing automated workflows. Ensure digital content aligns with branding and messaging. Create and manage JotForms (or similar) for surveys, applications, and client intake processes. Podcast & Media Coordination Manage invitations for podcast guests and coordinate scheduling. Track and respond to podcast invitations for you to appear as a guest. Work with social media, PR, and business teams to promote podcast episodes. Ensure all podcast-related communication is organized and timely. NOTE: candidate should be a self starter and quick learner, meaning that if there are programs, platforms, or software on this qualifications list that they are not familiar with, they should be able to very quickly do a YouTube, ChatGPT, or Google search to learn how to use these platforms within 5 to 15 minutes. If you are not able to do that, then you are not the right candidate as this would mean, you are not a problem solver, quick learner or text Savvy. This is for someone who is motivated and can figure things out. This is not a job for someone who needs training or constant supervision. Manage DMs and engagement on Instagram, LinkedIn, and other platforms. Schedule and optimize social media posts using scheduling tools (Instagram Creator Studio, Meta Business Suite, or similar). Upload and optimize YouTube videos (titles, descriptions, tags, and thumbnails). Upload & Maintain Pinterest Business Page Familiarity with ManyChat (or similar chatbot automation tools). Know how to use REPURPOSE.io Monitor analytics and engagement insights to improve social media performance. Speaking Engagement & Presentation Support Create professional PowerPoint presentations (or similar) for global speaking engagements. Format and design visually appealing slides with clear messaging. Research and compile relevant industry insights for presentations. Assist in organizing conference materials and speaker notes. Follow up with event organizers to confirm schedules, logistics, and deliverables. Manage affiliate relationships and track performance metrics. Maintain affiliate agreements, payments, and collaborations. Coordinate with brands and partners for sponsorships and collaborations. Project & Task Coordination Use Trello, Repurpose.io (or similar project management tools) for task tracking and workflow organization. Manage and organize Google Sheets, Excel spreadsheets, and databases. Ensure smooth coordination between different projects and deadlines. Technical Proficiency Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) or similar. Google Workspace (Docs, Sheets, Slides, Meet, Drive, Calendar) or similar. Zoom & Google Meet (or similar virtual meeting platforms). JotForm, Typeform (or similar form creation software). CANVA: MUST BE AN EXPERT AT CANVA, CREATING SLIDEs AND PRESENTATIONS, Business cards, ads and flyers, posts, etc CapCup, Descript ChatGPT (or similar AI tools) for research, content drafting, and automation. WordPress (or similar CMS) for website updates and management. Flodesk (or similar email marketing platforms). Beacons, links, stanstore experience. ManyChat (or similar chatbot automation platforms). Instagram Creator Studio / Meta Business Suite (or similar scheduling tools). YouTube Studio (or similar platforms for video uploads, descriptions, and analytics). Substack uploading Pinterest uploading LinkedIn for professional networking and content posting. iCloud and iPhone proficiency, including file transfers and media management. Ability to work on both Windows and iMac systems. Must be a quick learner and able to adapt to new software programs quickly. Ideal Candidate Profile Knows the programs and platforms in the job description or can easily learn them before the interview. Will not train, must be ready to work. Highly organized, proactive, and takes initiative. Tech-savvy with a strong digital social media platform and administrative skills. Able to work remotely, check in regularly, and stay on top of tasks. Strong communication skills, ready ng and writing; and ability to represent you professionally. Primary commitment: Seeking candidates who view this role as their main job and want to grow with the organization. Flexible availability: While there are designated work hours, the EA must be open to occasional additional hours when needed. Must be comfortable receiving voice notes and texts at any time, even if they are reviewed and handled during work hours if not urgent.

Must have good data entry skills and be good with computers . Busy bail bond office. Looking for someone that is a fast learner and works well under pressure. 20 to 30 hours a week. Hours somewhat flexible. Must LOVE DOGS. We have a Rottweiler on staff. Great opportunity to learn a new career Email resume Bondmeout@aol.com

Position Title: Service Care Coordinator City: Kennewick State/Territory: US-WA Employment Duration: Full time Offer Relocation: No Excempt Status: Non-exempt ID: 14764 Description: Join our team as a Service Care Coordinator at our Miramar Health Center in Kennewick, WA! Be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job – we are a community committed to the well-being of our members. We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families. Visit our website at www.yvfwc.com to learn more about our organization. What We Offer $19.39-$23.76/hour DOE with the ability to go higher for highly experienced candidates Additional pay for your bilingual skills! 100% employer-paid health insurance including medical, dental, vision, Rx, 24/7 telemedicine Profit sharing & 403(b) retirement plan available Generous PTO, 8 paid holidays, and much more! What You'll Do: Execute incoming calls, assess client/patient needs, and identify appropriate comprehensive and individualized services to serve each client/patient best. Collect appropriate documentation to support and determine eligibility for program services. Assist client/patient with scheduling dates for appointments or classes. Process patient referrals for a variety of services, including medical and dental, as well as programs, including behavioral health. Monitor and document active referrals and client participation. Assist patients in completing applications and forms required by the program(s) in which they will participate. Ensure patient information is complete and entered into the appropriate data system. Respond to basic questions from patients. Contact the patient for follow-up regarding recommended services and referrals. Encourage client participation and retention in various programs and classes. Perform work to align with productivity goals and standards, including # patients, # encounters, # appointments scheduled, and # classes facilitated. Provide program administrative support such as data entry, client file management, report development, and contract compliance. Coordinate and promote YVFWC programs. Recruit clients/patients for dental services, medical services, social services, or education classes. Reserve conference rooms, obtain supplies, and organize snacks for classes. Present program information in various internal and external community meetings and functions as requested, perform other duties as assigned This position includes home visiting as part of the essential functions Tomando Master Trainer duties (if assigned): Required to train and support CDSMP Lay Leaders, ensure the fidelity of the curriculum and keep up to date with program changes, must maintain Tomando Master Trainer Certificate. Qualifications: High School Diploma or General Education Diploma (GED) One year of administrative support and customer service experience required; Two years' administrative support experience in a social services or healthcare setting preferred Applicable license or certification (some positions may require program-specific certification) Tomando Master Trainer certification (if assigned Master Trainer duties) Valid Driver's License and proof of automobile liability insurance coverage Skills: Bilingual (English/Spanish) required at level 9 on the ALTA language scale Skilled in planning, coordinating, and organizing work projects Proficient in delivering professional written and verbal presentations Capable of prioritizing tasks and managing multiple responsibilities Excellent at interacting with the public, patients, and staff professionally Knowledgeable in understanding and applying program requirements and relevant regulations Knowledge of the social and health agencies in the area and the services they provide Effective verbal, written, and listening communication skills Basic proficiency with computer programs, including Microsoft Office, Word, and Excel Our Mission Statement “Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.” Our mission celebrates diversity. We are committed to equal-opportunity employment. PI278480836 Apply

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.