OPERATIONS/MANAGER ADMINISTRATOR (san mateo)

Great opportunity to grow!! Our company is seeking enthused and motivated Spanish and English speaking individuals to occupy the role of a front desk receptionist. Great opportunity to grow!! Must have the willingness and ambition to learn and take on a variety of responsibilities. DUTIES AND RESPONSIBILITIES: Ability to manage multi phone lines Data entry Following up with clients Other administrative and clerical duties as assigned Must be computer literate High school diploma or equivalent F/T position Mon -Fri 8:00 a.m.-5 p.m. Fluent in English/Spanish is required Bilingual is a plus Excellent communication skills Positive attitude Good work ethic Team player Ability to manage time Capable of Multi-Tasking Strict attention to details BENIFITS: Health/Dental/Vision Vacation and Sick Days Training available

We are seeking a detail-oriented, patient, and organized individual with exceptional time management, verbal, and written communication skills to provide direct assistance for an individual in performing their daily tasks and physical activities for three days a week. Location: Santa Monica Hours: Part time Pay: $20.00 per hour Start Date: 11/17/2025 Daily Responsibilities: **Filing systems:** Creating and maintaining both electronic and physical filing systems. **Document preparation:** Drafting, editing, and proofreading documents, reports, presentations, and invoices. **Database management:** Maintaining and updating databases and contact lists. **Record keeping:** Keeping accurate and accessible records. **Task management:** Completing administrative projects and supporting with daily tasks. **Confidentiality:** Handling sensitive or confidential information with discretion. **Problem-solving:** Addressing inquiries and resolving issues to maintain smooth daily routine. **Answering phones and managing correspondence:** Handling calls, emails, memos, and other communications, acting as a first point of contact. **Scheduling:** Coordinating appointments, meetings, and maintaining calendars. **Basic bookkeeping:** Performing tasks such as tracking expenses and processing invoices. **Fitness:** Provide transportation and accompany an individual by participating in their daily scheduled yoga or Pilates classes. Subsequently, follow up with strength training sessions at the gym following each class.

Sales and Accounting Assistant - $18 hr plus comm. Action Duct Cleaning, a family-owned company established in 1978, is seeking a motivated Sales and Accounting Assistant. We're a fast-paced, high-volume, and growing company with an outstanding reputation, a positive work environment, and an enthusiastic staff. You'll be a key player on our team, helping our busy field salespeople with administrative and sales support, and also assisting our accounting department with daily tasks. The ideal candidate will be a highly organized, detail-oriented person with a passion for helping people. Key Responsibilities Sales Support: Make outbound calls to generate leads and handle inbound sales requests. Prospect and qualify customers, schedule appointments, and provide general sales support. Assist with closing deals, coordinating contracts, and updating proposals. Engage in selling activities with commission incentives. Accounting Assistance: Perform data entry and manage accounts receivable/payable. Process invoices and maintain accurate financial records. Conduct collections calling as needed. Support the accounting department with daily tasks and reporting. General Duties: Utilize excellent computer and phone research skills to identify new leads and opportunities. Maintain organized records and collaborate with team members to ensure seamless operations. Skills and Qualifications Previous experience in a call center and/or accounting role preferred. Proficiency with Microsoft Office (Word, Excel) and excellent data entry skills. Experience with accounting software, such as QuickBooks or equivalent. Knowledge of accounts receivable/payable processes. Comfortable with collections calling. Highly organized with exceptional attention to detail. Strong problem-solving skills and ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Outgoing personality with a passion for helping people and working collaboratively. Outstanding computer and phone research skills for lead generation. Benefits Vacation: Available after one year, with increasing benefits over time. Healthcare Plan: Company covers approximately half the cost for participating employees. Sick Leave: Provided to support employee well-being. Holidays: Seven paid holidays per year after 90 days of employment. Bereavement Pay: Available as needed. Pregnancy Disability Leave: Offered in accordance with company policy. 401K Plan: Employees can invest in a retirement plan, with potential discretionary company contributions. Our Values We’re looking for someone who shares our commitment to: Improving the quality of life around us. Passion for doing better. Providing remarkable service. Commitment to honesty. Selfless teamwork. How to Apply If you’re ready to join a dynamic team and make a difference, apply now on Indeed! Please submit your resume highlighting your relevant experience and why you’re a great fit for Action Duct Cleaning.

A well-established clinic in Los Angeles has an opening for all star talent with an excellent work ethic. This is position requires No experience however an ideal candidate has a warm and cheerful personality and make others feel welcome in any environment. About the role: Front office / Assist medical providers with documentation Arranging admission Updating and filing medical records Answering phones Maintain / organize paper and electronic files Maintain highest level of confidentiality with sensitive information Perform other related duties as assigned Hours: Mon / Tue: 9am - 4pm Wed / Thu : 9am-5pm Please respond through email with resume thank you

**Retail/Office Assistant – Customer Service & Shop Support** **Location:** Los Angeles, CA – *Fighters Shop* **Pay:** $20/hour We are looking for a **responsible, punctual, and detail-oriented Retail/Office Assistant** to join our team at Fighters Shop. This is a hands-on position that combines customer service, retail floor support, and basic administrative tasks. ### **Responsibilities:** * Greet and assist customers in-store, providing excellent service * Keep the showroom clean, organized, and stocked at all times * Ensure all products are properly priced and displayed * Process orders from the website and respond to customer emails * Assist with product uploads and updates on the website * Help package orders for shipping when needed * Maintain accurate inventory and restock as necessary * Contribute to social media by posting updates, sharing promotions, and engaging with customers online (social media skills a plus) ### **Requirements:** * Strong sense of responsibility, reliability, and punctuality * Friendly and professional communication skills (in person, phone, and email) * Ability to stay organized and multitask in a fast-paced environment * Basic computer skills (experience with e-commerce platforms or social media is helpful) * Willingness to keep the shop clean and presentable at all times * Must be proactive and able to work independently when needed This is a great opportunity for someone who enjoys retail, customer service, and being part of a small, dynamic team. ---

Seeking responsible person for part-time office work 12 hours a week. Excel, Quickbook and Word. Work in person 3 mornings a week. Prefer persons living the immediate area of West Hills/Canoga Park Please submit your resume via email and include a phone number and current address.