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Sending a well-crafted follow-up email within 24-48 hours of a career fair is a critical step that can significantly increase your chances of securing an interview. Based on our assessment experience, this simple act reinforces your professional brand, keeps you top-of-mind with recruiters, and can directly influence the candidate screening process.
A career fair follow-up email is a concise, professional message sent to recruiters you connected with. Its primary purpose is to transition a brief conversation into a meaningful professional relationship. In a high-volume environment like a career fair, where recruiters meet dozens of candidates, a follow-up email serves several key functions:
Crafting an effective email requires a balance of professionalism, brevity, and personalization. Follow these steps to ensure your message stands out for the right reasons.
Take Detailed Notes Immediately. Right after your conversation, jot down the recruiter's name, title, key discussion points, and any specific instructions they gave (e.g., "Apply online and mention my name"). This ensures your email is accurate and personalized.
Craft a Clear Subject Line. Your subject line should be specific and action-oriented. For example: "Great Connecting at the Tech Jobs Fair - Follow up from [Your Name]". This helps the recruiter instantly contextualize your email.
Personalize the Greeting. Always address the recruiter by their correct name and title. A simple "Dear Ms. Johnson," is far more effective than a generic "To whom it may concern."
Reintroduce Yourself and Reference Your Conversation. Start by reminding the recruiter who you are. For example: "It was a pleasure discussing the Marketing Analyst role with you at the Denver Career Expo yesterday. I especially enjoyed our conversation about your company's new sustainability initiative." This personal touch is crucial.
Express Gratitude and Reiterate Interest. Thank them for their time and clearly state your continued interest in the specific role and company. Briefly connect your skills to the position's requirements.
Include a Clear Call to Action. Politely state your desired next step. For instance: "I have submitted my application via your online portal and am eager to learn more about the next steps in the interview process."
Proofread Meticulously. Typos or grammatical errors can undermine a professional image. Read your email aloud or use a tool to check for mistakes before hitting send.
Here is a template you can adapt. Remember to replace the bracketed information with your own details.
Subject: Follow-Up from [Your Name] - [Career Fair Name]
Dear [Recruiter Name],
It was a pleasure speaking with you today at the [Career Fair Name] about the [Job Title] position at [Company Name]. I truly enjoyed learning more about [mention a specific topic you discussed, e.g., the company's expansion into new markets].
Thank you for sharing insights about the role and your team's culture. My experience in [mention your relevant skill] aligns closely with the requirements we discussed, and I am very enthusiastic about the opportunity to contribute to [Company Name].
As you suggested, I have completed the online application on your company's portal. I have also attached my resume for your convenience.
I am very interested in progressing to the next stage and am available to discuss my candidacy further at your convenience. Thank you again for your time and consideration.
Best regards,
[Your Full Name] [Your Phone Number] [Your Email Address] [Link to your LinkedIn Profile]
To maximize the impact of your career fair follow-up, remember these core principles:
By following this structured approach, you can effectively leverage a career fair follow-up email to advance your job search.
